---
title: "Airtable workspace and base collaboration overview"
slug: "airtable-collaboration-overview"
description: "Airtable was designed to support a variety of options for collaboration that will suit teams of all different sizes and needs. Learn about those option below."
updated: 2026-01-29T22:02:46Z
published: 2026-01-29T22:02:46Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.airtable.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Airtable workspace and base collaboration overview

| [**Plan availability**](https://airtable.com/pricing) | All plan types |
| --- | --- |
| [**Permissions**](/docs/permissions-overview) | Owner |
| **Platform(s)** | Web/Browser, Mac app, Windows app, and mobile apps |

## What is workspace collaboration?

Collaborating in the Airtable workspaces allows owners to manage which collaborators have access to workspace bases and interfaces shared with them—at a specified permission level.

Check our our [Managing billable collaborators article](/docs/managing-billable-collaborators-from-your-airtable-account) to learn more about [adding workspace collaborators](/docs/managing-billable-collaborators-from-your-airtable-account#adding-and-removing-billable-workspace-collaborators) and [managing their permissions](/docs/managing-billable-collaborators-from-your-airtable-account#upgrading-and-downgrading-billable-workspace-collaborator-permissions).

## What is base collaboration?

Collaborating in Airtable bases allows owners to grant collaborators access to specific bases, while not sharing workspace access—at a specified permission level.

Check our our [Managing billable collaborators article](/docs/managing-billable-collaborators-from-your-airtable-account) to learn more about [adding base collaborators](/docs/managing-billable-collaborators-from-your-airtable-account#adding-and-removing-billable-base-collaborators) and [managing their permissions](/docs/managing-billable-collaborators-from-your-airtable-account#upgrading-and-downgrading-billable-base-collaborator-permissions).

## How do workspace and base owners and collaborators work together?

- [Airtable sync](/docs/getting-started-with-airtable-sync)
  - Airtable sync allows you to sync records from a source base to one or more destination bases. These destination bases do not need to live in a workspace you can access, allowing more flexibility in sharing information. Once a change is made in a source base, the destination base(s) sync and automatically show the most current information.
- [Airtable automations](/docs/getting-started-with-airtable-automations)
  - Airtable automations allow your team to create highly customizable notifications. Your team’s workflows inform which automation actions to use, but the following actions are designed for collaboration:
    - [Send a Slack message action](/docs/send-a-slack-message-action)
    - [Send an MS Teams message action](/docs/send-ms-teams-message-action)
    - [Send an email action](/docs/send-an-email-action)
    - [Create a custom notification using automations](/docs/create-custom-notifications-for-your-base)How do base owners and collaborators share records?

## How do base owners and collaborators share records?

> [!CAUTION]
> Note
> 
> - Emailing records is limited to 10 email requests per hour, each allowing a maximum of 15 recipients.
> - Free plan owners and collaborators are unable to send records to email addresses on non-Airtable collaborators.
>   - Those users will also need to [verify their account email](/docs/account-email-verification) to receive shared records.

**To share records from a base:**

1. Open your [Airtable homepage](https://airtable.com/).
2. Select and open your preferred base.
3. Select the record you want to send and right click.
4. Click **Send record**.
5. Enter the email address(es) of the collaborator(s) you want to the share the record with.
6. Click **Send**.

## How does commenting work for owners and collaborators?

Check our our [Commenting in Airtable article](/docs/commenting-in-airtable#how-does-commenting-and-mentioning-in-airtable-work-for-owners-and-collaborators) to learn more about to learn more about using comments to collaborate.

## How do I use AI to summarize comments?

Check our our [Commenting in Airtable article](/docs/commenting-in-airtable#using-ai-to-summarize-comments) to learn more about to learn more about using AI to summarize comments.

## FAQs

**Why do records with comments show a number to the left of the record’s name?**

Records with comments are indicated by a visible number to the left of the record's name, meaning if you have 1 comment, the number "1" appears next to the record's name and so on.

**How do workspace and base owners and external collaborators work together?**

Owners can collaborate with external users by [creating forms](/docs/building-and-sharing-forms-in-airtable#creating-a-new-form-using-the-form-builder) and allowing those users to [add records](/docs/building-and-sharing-forms-in-airtable#choosing-which-form-creation-process-to-utilize) with their information. Additionally, if you are looking to give access to a set of external collaborators and are using a Team, Business, or Enterprise Scale plan, then please consider using our

**How do base collaborators remove themselves from shared base?**

To remove yourself from a shared base:

1. Open your [Airtable homepage](https://airtable.com/).
2. Open the shared base you want to remove yourself from.
3. Click **Share** in the top right corner, then **Manage access**.
4. Select the checkbox next to your name.
5. Click **Remove 1 collaborator**.
  1. Note that if your permissions have been granted at the *workspace* level rather than the *base* level, then you can hover over the “WORKSPACE” section of the “Permission” column and click the square and arrow icon to adjust your access from the workspace level.