---
title: "Airtable form permissions"
slug: "form-permissions"
updated: 2026-02-27T16:27:15Z
published: 2026-02-27T16:27:15Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.airtable.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Airtable form permissions

| **Plan availability** | All plan types |
| --- | --- |
| **Permissions** | - **Admins** - Can perform the actions noted below in workspaces/bases where they are added as collaborators. Otherwise, admins can manage user permissions from the [admin panel](/docs/overview-enterprise-admin-panel). - **All users**- Can take various actions in Airtable — detailed below. |
| **Platform(s)** | Web/Browser, Mac app, Windows app, and mobile apps |

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## Creating and managing forms

> [!CAUTION]
> Note
> 
> A maximum of 50 forms can be created per base/app.

| Action | Owner/Creator | Editor | Commenter | Read-Only |
| --- | --- | --- | --- | --- |
| Create, delete, modify, publish, and share forms | ✅ |  |  |  |
| Upgrade a form view to the new form builder experience | ✅ |  |  |  |
| Submit a form (when share settings allow) | ✅ | ✅ | ✅ | ✅ |
| Submit a form restricted to "Users with base access" | ✅ | ✅ |  |  |
| Receive form submission email notifications (as base collaborator) | ✅ | ✅ | ✅ | ✅ |

---

## Form share settings and access control

> [!CAUTION]
> Note
> 
> Interface-only collaborators cannot access forms shared with "Only users with base access." Use the Interface Designer form layout instead.

| Share Setting | Free | Paid | Business/Enterprise |
| --- | --- | --- | --- |
| Anyone on the web | ✅ | ✅ | ✅ |
| Anyone at your organization |  |  | ✅ |
| Anyone at a specific domain |  | ✅ | ✅ |
| Only users with base access | ✅ | ✅ | ✅ |
| Password protection | ✅ | ✅ | ✅ |

---

## Form features by plan type

| Feature | Free | Paid | Business/Enterprise |
| --- | --- | --- | --- |
| Form builder | ✅ | ✅ | ✅ |
| Cover image |  | ✅ | ✅ |
| Logo |  | ✅ | ✅ |
| Hide Airtable branding |  | ✅ | ✅ |
| Data validation |  | ✅ | ✅ |
| Conditional fields | ✅ | ✅ | ✅ |
| Conditional groups |  |  | ✅ |

---

## Tracking who submitted form responses

| Action | Owner/Creator | Editor | Commenter | Read-Only |
| --- | --- | --- | --- | --- |
| Enable "See who submitted a response" setting | ✅ |  |  |  |
| View “Created by” field in source tables | ✅ | ✅ | ✅ | ✅ |

**Note:** When "See who submitted a response" is enabled, form submitters must log into Airtable. A **Created By** field will be added to the source table if one doesn't exist.

---

## Common form permission-related errors

| Error | Cause |
| --- | --- |
| "Refresh page to submit form" | Form is set to "Users with base access" but user has read-only or commenter permissions; or a conditional field contains an invalid condition |
| "Lost connection to the server" | Interface-only users accessing a form URL missing `/form` at the end. Correct format: `https://airtable.com/appXXXXX/pagXXXXX/form` |

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