---
title: "Managing user access and permissions in the admin panel"
slug: "managing-user-access-to-workspaces-and-bases"
description: "The allows you to manage users and what they have access to.For more information on removing or adding collaborators within the Airtable UI check out."
updated: 2026-02-12T17:58:07Z
published: 2026-02-12T17:58:07Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.airtable.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing user access and permissions in the admin panel

| [**Plan availability**](https://airtable.com/pricing) | Business and Enterprise Scale only |
| --- | --- |
| **Platform(s)** | Web/Browser, Mac app, and Windows app |
| **Related reading** | - [Overview - Enteprise Admin Panel](/v1/docs/overview-enterprise-admin-panel) - [Creating and deleting Airtable workspaces](/v1/docs/creating-and-deleting-airtable-workspaces) - [Airtable bases overview](/v1/docs/airtable-bases-overview) - [Collaborating in Airtable](/docs/collaborating-in-airtable) |

## Managing user access in the admin panel overview

The admin panel allows admins to take actions like adding and removing users from workspaces, activating and deactivating users, and transferring base ownership.

## Managing workspace user permissions in the admin panel

**To manage workspace user permissions in admin panel:**

1. Open your [admin panel](https://airtable.com/admin).
2. Click **Workspaces**.
3. Under the " Collaborators " column, click the collaborator group name of the collaborator whose permission you want to manage.
4. Click the **⌄** icon next to the collaborator's name you want to manage under the "Permissions" column.
5. Select the collaborator’s new permission for that collaborator.

## Managing base user permissions in the admin panel

**To manage base user permissions in admin panel:**

1. Open your [admin panel](https://airtable.com/admin).
2. Click **Bases**.
3. Under the " Collaborators " column, click the collaborator group name of the collaborator whose permission you want to manage.
4. Click the **⌄** icon next to the collaborator's name you want to manage under the "Permissions" column.
5. Select the collaborator’s new permission for that collaborator.

## Managing interface user permissions in the admin panel

**To manage base user permissions in admin panel:**

1. Open your [admin panel](https://airtable.com/admin).
2. Click **Interfaces**.
3. Under the " Collaborators " column, click the collaborator group name of the collaborator whose permission you want to manage.
4. Click the **⌄** icon next to the collaborator's name you want to manage under the "Permissions" column.
5. Select the collaborator’s new permission for that collaborator.

## Removing access and deactivating users in the admin panel

> [!CAUTION]
> Note
> 
> Deactivating users and removing them from a workspace, base, or interface are different actions. Deactivating users prevents them from logging in to Airtable, while removing users only removes their existing workspace and base privileges—still allowing users to log into Airtable and create workspaces, bases, and interfaces.

**To remove access or deactivate users in the admin panel:**

1. Open your [admin panel](https://airtable.com/admin).
2. Click **Users**.
3. Select the user you want to remove or deactivate.
4. Click **...** icon next to the collaborator’s name you want to remove or deactivate.
5. Click **Remove access** or **Deactivate**.
6. Click **Remove access** or **Deactivate**to confirm the changes.

## Reactivating deactivated users in the admin panel

**To reactivate users in the admin panel:**

1. Open your [admin panel](https://airtable.com/admin).
2. Click **Users**.
3. Select the “Status” filter and select **Deactivated**.
4. Click **...** icon next to the collaborator’s name you want to reactivate.
5. Click **Provision**.

## FAQs

**How do I programmatically remove users from workspaces, bases, and interfaces?**

> [!CAUTION]
> Note
> 
> Deactivating users and removing them from a workspace, base, or interface are different actions. Deactivating users prevents them from logging in to Airtable, while removing users only removes their existing workspace and base privileges—still allowing users to log into Airtable and create workspaces, bases, and interfaces.

Check out our [API documentation](https://airtable.com/api/enterprise#enterpriseAccountUserDeleteUser) to learn how to programmatically remove users from the admin panel.

**Why am I unable to add users due to their email domain?**

If [domain verification](/docs/airtable-domain-federation-and-verification) has been enabled at your organization, then the email address of the user that you are attempting to add must match one of the allowed domains as configured in your organization’s admin panel. To add a new domain to your organization’s allowlist you’ll need to:

1. (Non-admin users): Contact an admin to have them change the domain verification settings in admin panel.
2. (Admin users): Adjust domain settings as outline [in this article](/docs/airtable-domain-federation-and-verification#managing-email-domains-and-sso-configuration).

**How do I review active, deactivated user in the admin panel?**

1. Open your [admin panel](https://airtable.com/admin).
2. Click **Users**.
3. Select the “Status” filter and select **All**.

**Can deactivated users be removed from the user's list in the admin panel?**

No. While there is no way to remove deactivated users from the user's list, you can filter deactivated users out of your results if needed.

To display only active users in the admin panel:

1. Open your [admin panel](https://airtable.com/admin).
2. Click **Users**.
3. Select the “Status” filter and select **Active**.

**Are deactivated user-owned bases, workspaces, etc., included in my account's usage and storage limits?**

Deactivated users who own bases, workspaces, etc., do not count toward your account’s overall usage. However, their bases and workspaces will remain under their ownership. The deactivated user will lose access to the account but retain ownership of the bases and workspaces.