Verified data overview
  • 14 Nov 2022
  • 4 Minutes to read
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Verified data overview

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By leveraging our existing table sync feature, Enterprise admins are able to create a library of verified data. Users with creator permissions are then able to sync that verified data into bases across their organization's Airtable ecosystem. 


Introduction

Plan availabilityEnterprise only
Permissions
  • Admins with Owners/Creator permissions - Can add/delete verified datasets in the data library
  • Owner/Creator - Can use the data library to set up verified data syncs
Platform(s)Web/Browser, Mac app, and Windows app
Related reading
  • Airtable Sync - Basic setup - This feature relies on our native base syncing feature. If you've never used Airtable Sync before, then refer to this article for basic information about how it works.
  • Locked views - More information on locked views. In this feature, locked views can be used to help prevent accidental changes to the way that the view has been configured. 
  • Users - Airtable Enterprise Admin Panel - Information about how new admins can be granted admin privileges in the Admin Panel for Enterprise organizations.
  • Creating a view share link - Share links include an option to allow the data to be synced.
Airtable terminology
  • Verified data - In general, verified data is information that is maintained for accuracy and used as the original source of truth when it is shared with others. In Airtable, verified data is a view from a table in a base (a.k.a. dataset) that can be synced to another base in your organization's ecosystem. 
  • Verified data library - A collection of sync sources that have been verified by your organization's admin team.


Verified data overview

Often, especially in organizations with many departments and teams, there is an issue of content sprawl. Briefly, content sprawl is what happens when multiple versions of similar data are being used across an organization. This means that data becomes hard to trust, difficult to find, and tedious or inefficient to keep updated. You can likely think of several examples of how this might already be occurring at your organization. A few examples might be:

  • Company-wide KPIs and OKRs
  • People (Human resources directory)
  • Product roadmap

Verified data helps to reduce data sprawl by allowing Enterprise admins to add certain verified data sources to their organization's data library. By doing so, each verified data source becomes a single source of truth for the entire business. Since the data's source of truth is reduced to a single view in Airtable, that data can be updated in just one location, thus helping to ensure that end-users can find the verified data and trust that it is accurate.


Adding verified data to a library

The following steps can be performed by Enterprise admins with Creator permissions in the base where the verified data is being stored.

  1. Navigate to the base and view that you would like to add to your organization's data library.
  2. Click Share view to open the share menu.
  3. Toggle on the option to Allow data in this view to be synced to other bases. If this same view has previously been set up as a sync source, then we recommend that you create a new view first in case this view is being used for other purposes than verified data
  4. Click + Add to verified data library. If this option is not available, then it means that you either do not have admin privileges for your organization or you don't have a high enough permission level in the base you are working in.
  5. Clicking + Add to verified data library will open a popover to add a few more details before the verified data source is created.
  6. Give the verified dataset a name
  7. Optionally you can include a description. We highly recommend describing the data in as much detail as is necessary to help creators across your organization understand exactly what the verified data source contains.
  8. Here you can choose whether to lock the view. By default, this option is toggled on. Remember, that records can still be modified in other views in the table where the verified data is being stored. The main reason for this feature is to prevent accidental changes to the configuration of the view being used as the verified dataset.
  9. This is a preview of how the verified data source will appear in the data library.
  10. Click Add to verified data library.
Note
To delete a verified data source from the data library follow steps 1 and 2 above. You'll then see the option to - Remove from verified data library where + Add to verified data library was in step 4.


Adding verified data from a library

The following steps can be performed by any users from your organization who have Creator permissions in the base or workspace where they want to add the verified data.

  1. Navigate to the base where you would like to add the verified data.
  2. Click the + Add or import option to create a new table.
  3. Here you can either click one of the verified data source options under Add from library or click View more... to open the library.
  4. If you clicked to view the data library, then a popover will appear with more choices.
  5. Once you've chosen a verified data source, depending on the size of the source, it may take a few moments for the source to sync over. You'll see a new table appear when it is finished processing.



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