This article provides an overview of views within Airtable - how to use the view switcher, search, and create new views.
This article is primarily focused on grid views—to learn more about our other view types, please see the articles for all of the view types. You may also want to read a related article on sharing or embedding a view on your website.
Views are specific to each individual table in your base; you can use views to show only specific fields or records, and apply other configurations to manage the information in that view. Each view can have its own unique configurations to hide, sort, and filter records within a table.
Users on Airtable's Pro and Enterprise plans have access to two premium view features that allow for greater control over view configurations in a team context: locked views and personal views.
Using the view sidebar
The view sidebar helps to navigate all of the views in a table. You can open the sidebar features in two ways: mouse over the view icon to open it as a fly-out, or click the view icon to keep the sidebar pinned open.
If you are a heavy keyboard user, you can quickly switch views by pressing ⇧⌘K
, type the view name to navigate to, and then press enter to switch to the target view. You can also change the width of the sidebar by dragging the resize handle on the right border of the sidebar!
Collapsing the "Create" view section
The "Create" section of the view sidebar is collapsible, freeing up screen real estate so you can easily access all of your views whenever you aren't actively creating new ones.
You can toggle the expansion of the view creation section by clicking on the word "Create..." in the view sidebar, as shown above.
If your base has a lot of views, it may be helpful for you to use the view search bar. When you click on dropdown arrow for the view switcher, you can enter a search term where it says "Find a view" to find the view you're looking for. We will return both exact and fuzzy view matches for entered search terms.
Creating new views
To create a new view, start by opening up the view switcher and going down to the section labelled "Create...", then clicking on the option for the type of view you'd like to create. If your view creation section is collapsed, you will need to expand it.
With the view creation section open, you can hover over each of the view options for a brief explanation of that view type. Below we created a new grid view for keeping track of our projects with images.
Once you've created your new view you can name it, show/hide fields on it, filter out records, and order the records manually or by sorting them.
The attributes of a grid view that can be saved for that individual view include:
- Which records (rows) have been filtered
- Which fields (columns) are hidden or shown
- The sorting/order of the records (rows) and fields (columns)
- The width of each field
- The number of frozen fields fixed on the left side of the table
- The row height of each record
Duplicating views can help you may small adjustments to other views that already exist without having to rebuild all of the filters, groups, hidden fields, etc.
Duplicating views can be helpful for testing out new Calendar, Form, and Gantt view setups.
In the example below, we want to create a new view that will only show our Tasks that have been completed. Just click on the dropdown menu next to a view in the sidebar and choose "Duplicate view."
You can also duplicate a view by clicking on the three-dot icon next to a view's name.
Does your UI look a little different from this? Experimental features are made available to a randomized small set of our customers. If you have any feedback on the changes you may be seeing, please contact support.