Airtable collaborators can be given specific permissions that determine what they can and cannot edit in a workspace or base. Permissions are an important part of healthy team collaboration: with the right permissions, you can ensure that only certain people are permitted to change the information in your bases. This article outlines the different actions that can be taken by collaborators on each permissions level.
IN THIS ARTICLE
Brief collaboration overviewBase actions
Workspace actions for workspace-level collaborators
Owner permission level
Tips with permissions
Brief collaboration overview
There are two ways to add collaborators: on the workspace level, and on the base level. If you add a workspace collaborator, they will have access to every base in the workspace at the permission level they are assigned. If you add a base collaborator, they will only have access to that specific base at the permission level they are assigned.
TIP
For more information about viewing and editing current base and workspace collaborator permissions, see this support article. For more information about how adding collaborators to your workspace affects your billing, see this FAQ.
Base actions
Owner/Creator | Editor | Commenter | Read-Only | |
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Access/view the entire base | ✅ | ✅ | ✅ | ✅ |
Record actions |
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Comment on records | ✅ | ✅ | ✅ | |
Add, delete, modify records | ✅ | ✅ | ||
View actions |
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Add, delete, modify views | ✅ | ✅ | ✅ personal views only |
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Lock and unlock views | ✅ | |||
Delete other collaborators' personal views | ✅ | |||
Field actions |
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Add, delete, rename and customize fields | ✅ | |||
Table actions |
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Add, delete, and rename tables | ✅ | |||
Other actions |
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Create or remove a view share link | ✅ | ✅ | ||
Rename the base | ✅ | |||
Create or remove a base collaborator invite link | ✅ | |||
Automations |
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Create, delete, or duplicate an automation | ✅ | |||
Configure an automation (turn on/off, edit trigger type, edit action type, or add actions) | ✅ | |||
Rename an automation | ✅ | |||
Edit an automation description | ✅ | |||
View automation configuration | ✅ | ✅ | ✅ | ✅ |
Copy automation URL | ✅ | ✅ | ✅ | ✅ |
Sync |
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Create or remove a syncable view share link | ✅ | ✅ | ||
Manually sync ("Sync now") | ✅ | ✅ | ||
Create or delete a synced table | ✅ | |||
Update sync configuration | ✅ | |||
Apps |
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Create an app | ✅ | |||
Configure an app's settings | ✅ | ✅ | ||
Rename, edit description, or move an app to a different dashboard | ✅ | |||
Delete, disable, duplicate, or share an app | ✅ | |||
Add, delete, or rename an Apps dashboard | ✅ | |||
Interface Designer |
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Create an interface or a group of interfaces | ✅ | |||
Edit, preview, or publish an interface or group of interfaces | ✅ | |||
Add/edit/remove elements in an interface | ✅ | |||
Delete, duplicate, or rename an interface | ✅ | |||
Update records via an interface's "Editable" elements | ✅ | ✅ | ||
View an interface | ✅ | ✅ | ✅ | ✅ |
Workspace actions for workspace-level collaborators
Workspace-level collaborators at the Owner and Creator levels have extra permissions regarding the workspace itself, which are outlined below.
Owner | Creator | Editor | Commenter | Read-Only | |
---|---|---|---|---|---|
Rename the workspace | ✅ | ✅ | |||
Add and delete bases in the workspace | ✅ | ✅ | |||
Rearrange bases within the workspace | ✅ | ✅ | |||
Move a base from the workspace to another workspace | ✅ | ✅ | |||
Adjust the billing settings, upgrade the workspace | ✅ | ||||
Grant owner permissions | ✅ |
Owner permission level
You will have the Owner permission level if you are the owner of a workspace. A few things to note about owners:
- A workspace can have multiple owners.
- Only another owner can grant owner permissions.
- By default, the person who created the workspace is the owner.
- To change the owner from the default, you will need to ask the owner to make another person an owner. (After that, the new owner can remove the old owner's owner permissions or the old owner can remove their own owner permissions.)
- If you are the sole owner of a workspace with multiple members, you will need to transfer ownership of that workspace to another member before deleting your account.
- Only account owners receive notifications when potential collaborators request access to a particular base. These notifications arrive via email and/or within the app (bell icon in the upper right-hand corner of the page).
Tips with permissions