A team member has access to all of the bases in a team (at a specified permission level). If you have a group of people who need to collaborate together on multiple bases, you should consider making a team to make collaboration easier. If there are people who need to work on only some of the bases in your team, you should consider making those people base collaborators instead.
This short video will show you how to add a member to a team.
For further details, read on! (You can also learn more about collaborators and permission levels in the collaboration guide.)
To open the team share dialog for a specific team, click on the big green share button in the header for that team.
Within the team share dialog, underneath where it says "Invite by email," you can type in the email address of the person you wish to invite to collaborate on your team. If you import your contacts, we will autocomplete email addresses for you to make it easier to add collaborators.
You can also select the permission level for the team member, and add a message. The person you're inviting will see the message in their email invite.
When you're done, click the blue "Send Invite" button. Important: A team member will have full access to all bases in a team! If you only want to share certain bases with someone, you may want to make them a base collaborator instead.
If you need to invite many people to a team, instead of inviting many people one at a time, you can create a link that will grant access (at the specified permission level) to anyone who opens the link.
(Note that you will need to have owner- or creator-level permissions to the team in order to create an invite link—if you are an edit-only or read-only team member, you cannot create an invite link.)
To create the invite link, open up the team share dialog by clicking on the big green share button in the header of the appropriate team.
From within the share dialog, notice that there is the option to "Invite by email" and the option to "Invite by link." By default, the share dialog is set to invite by email, so click on the invite by link option.
First, you can set the permission level associated with the invite link. By default, it is set to grant creator access to anyone who opens the link, but if you click on the permission dropdown, you can also set it so that anyone who opens the link will be granted owner, edit-only, or read-only access instead. (If you need a refresher on permission levels, please read the permissions article.)
You also have the choice of making the link work for anyone with an Airtable account who opens the link, or you can set it so that the link will only work for people with email addresses from a specific domain. The latter option is useful if you work for an organization and you want to limit team access to only people within your organization.
Once you've set the permission level and domain restriction (if desired), click the blue Create link button to create the invite link. Creating the link will create a new section within the share dialog called "Invite links," which will show all of the invite links that have been created for this team. A team can have multiple invite links, of differing permission levels and domain restrictions.
To copy an invite link to your clipboard, click on the little clipboard icon next to the HTML for the invite link. You should see a notification pop up on your screen confirming that the link was copied.
To delete an invite link, click the X to the right of the invite link. Deleting the invite link will deactivate it, and anyone who attempts to use the old link will not be able to use the old link to get access the base.
You can update team members' permissions using the dropdown to the right of their account information, or you can remove a team member by clicking the X to the right of the dropdown.