Airtable forms let you collect information from anyone and save it automatically to an Airtable base. They're perfect for logging expenses, collecting RSVPs, creating polls and quizzes, collecting customer information, and many other purposes. Airtable forms support file attachments, work beautifully on mobile devices, and connect to the Airtable API.
Unlike other products, which require you to build a form from scratch, Airtable forms are automatically generated from your existing table and then give you the ability to rearrange and remove fields.
If your workspace is on the Pro plan, you can customize your forms by adding a cover image and logo, customizing the form submission button, and (optionally) removing the Airtable branding from the form. Read this article for more information about upgrading to a premium plan or visit our pricing page.
*Note that embedded forms use popups for redirects so you must allow popups on your site in order for forms to function properly. In addition, the redirect page will open in a new tab.
Table of Contents
Adding, removing, and reordering form fields
Show field as dropdown or list
Limit selection to specific options
Limit linked record selection to a view
Post-submission customization options
Redirect to URL after the form is submitted
Show a Submit another response button
Show a new blank form after 5 seconds
Post-submission email notifications
Disabling a form link or generating a new form link
Creating a form
To make a new form, go to the table in which you would like to collect data. Then, go to the view bar and select the new form view option.
This will bring up the form builder, which you can use to put together your perfect form before sharing it with others. You can give your form a title and description by clicking in the header section.
Adding, removing, and reordering form fields
The fields on your form are automatically populated based on all of the fields in your grid view.
To change the order of the fields on your form, click on a field and drag the field using its drag handle.
To hide a field from the form, you can either click the hide button in the top right corner of the field you wish to hide, or drag and the drop the field on the left side of the screen.
To add a field to the form, drag it from the left side back onto the form.
If, after creating your form, you realize that you want to add a field to your form that doesn't yet exist in your table, you can click the + Add a field to this table button in the Fields sidebar.
Additionally, you can customize your fields' settings by clicking on a field, clicking the dropdown arrow next to the name of the field, and selecting the Customize field type option from the dropdown menu. This will bring up the same field customization menu that you see when you customize fields in grid view.
Form field display settings
In addition to customizing which fields will appear on your form and their order, you can also adjust how a field will display to the end user.
Clicking on any of the fields in the form builder will bring up a number of display options. For all field types, you can change the field's name as it will appear on the form and to add some help text. You can also check the "Required?" box to make a field required in order for a form to be successfully submitted. (If you make a checkbox field required, the box will have to be checked in order for the form to be submitted.)
Certain field types offer additional display settings options.
Show field as dropdown or list
Single select, multiple select, and collaborator fields offer the option of showing the field options as a dropdown or as a list.
For single select and single collaborator fields, showing the field as a list will cause the options to display as radio buttons; for multiple select and multiple collaborator fields, showing the field as a list will cause the options to display as checkboxes.
Limit selection to specific options
For single select, multiple select, and collaborator fields, you have the option of limiting the available options on the form so that not all options will be visible to the person filling out the form.
To do this, click the Limit selection to specific options toggle. This will bring up a dialog window in which you can pick which options will be available for the people filling out the form. Click the Use selected options button to save your selections.
If you've decided to limit selection to specific options, the form builder will show the number of options that have been selected. You can alter which options have been selected by clicking the Change selected options button.
Limit linked record selection to a view
For linked record fields, you can use filtered views to control which linked records can be selected by the people filling out your form. To do this, click on the Limit record selection to a view toggle. This will bring up a dropdown menu showing all of the different views in the table to which the linked record field is linked. (If you don't have the filtered view that you need, you'll need to go to the appropriate table and make one.)
By selecting a view from this dropdown, the people filling out the form will only be able to select the linked records available in the specified view.
If you try and change the filters for a view that's being used to limit record selection in a form elsewhere, you'll see a notice telling you which form from which table is using this view's filters.
If you've already limited a linked record field's selection to a view from the view's configuration menu, you can override that limitation and limit linked record selection to a different view.
Post-submission customization options
After customizing your form's fields, you can customize what will happen after a form has been submitted.
Redirect to URL after the form is submitted
If you check the Redirect to URL after the form is submitted toggle, a prompt will appear for you to enter the redirect URL.
You can choose to include the ID of the record that will be created by the form in the redirect URL by including the variable {record_id}. You can use this to redirect the submitter of the form to the record that they've just created (assuming that the form submitter has access to the base).
If you choose to have a redirect URL, the options to customize the post-submission message, show a "Submit another response button," and show a new blank form will be disabled.
Show this message
If you don't have a redirect URL, you can customize the message that will be shown once a form has been submitted by typing it in the Show this message box.
Show a "Submit another response" button
If you don't have a redirect URL, toggle this option to show a button after a form has been submitted that will allow the user to submit the form again.
Show a new blank form after 5 seconds
If you don't have a redirect URL, toggling this option will make it so that after a form is submitted, the submitter will automatically be redirected to the form page after five seconds of waiting.
Post-submission email notifications
Regardless of whether you have a redirect URL set up or not, you can also choose whether or not to have email notifications sent to you after a form has been submitted.
Note that the email address to which the notifications will be sent is determined by which user is looking at the form—more than one user can go into the form and check the appropriate box in order to get notifications sent to the email address associated with their Airtable account.
Sharing a form
Once you're done building your form, you can click the share form button in the view bar. This will give you a link which you can copy and paste. Clicking the preview button will also bring you directly to the page with your form.
Data from completed and submitted forms will automatically show up as a new row in your base.
You can also embed a form on a webpage. Watch this video to learn more.
Disabling a form link or generating a new form link
If you need to disable the form link, click on the Share form button and then the X Disable shared view link option.
Alternatively, you can regenerate the form link by click on the refresh button next to the URL.
Premium form features
If your workspace is on the Pro plan, you have access to more form customization options.
To add a logo, click on the Add a logo option and upload the desired image.
To add a cover image, click anywhere in the gray region where it says Add a cover image and upload the desired image. You can also crop or rotate the image in the file picker. As a note, the area of the form cover image is always 240px tall, and the width is the width of your browser window. It’s best to use the cover image for background graphics and adding a fun touch to your form, rather than for important information which may potentially get clipped out.
To customize the form submission button, just click next to the Submit button where it says Edit label.
To add or remove Airtable branding from the form, click the Show Airtable branding button, located at the bottom of the form builder.
Delete a form
To delete a form view, click the view menu button (...) and then select "Delete view" at the bottom of the dropdown menu that appears—you'll see a trashcan icon, too.
