Airtable collaborators can be given specific permissions that determine what they can and cannot edit in a workspace or a base.
To change the permission settings of a workspace collaborator, click the Workspace Collaborators dialog in the Edit Workspace Menu:
Tap the Manage option next to the workspace collaborator whose permission level you wish to change:
You can change the permission settings of a base collaborator by following the process in the Edit Base menu.
To change a collaborator's permission level, simply select the level you want from the dropdown next to the collaborator's name when in the Manage Collaborator screen:
At this point, a collaborator can be assigned one of four permission levels:
Owner
If you are a workspace owner, you have all the permissions of a workspace creator, but can also modify billing settings and upgrade the workspace to a premium plan.
A few things to note about owners:
- You cannot be the owner of a base, only of a workspace.
- A workspace can have multiple owners.
- Only another owner can grant owner permissions.
- By default, the person who created the workspace is the owner.
- To change the owner from the default, you will need to ask the owner to make another person an owner. (After that, the new owner can remove the old owner's owner permissions or the old owner can remove their own owner permissions.)
- If you are the sole owner of a workspace with multiple members, you will need to transfer ownership of that workspace to another member before deleting your account.
Creator
If you are a creator, you have full access to the workspace or base that has been shared with you. Creator permissions differ slightly between workspace collaborators with creator permissions and base collaborators with creator permissions.
Creator permissions for workspace collaborators
As a workspace collaborator with creator permissions, you can:
- add, delete, and modify records in any base in the workspace
- add, delete, and modify views (except for other collaborators' personal views) in any base in the workspace
- add, delete, rename, and customize fields in any base in the workspace
- add, delete, and rename tables in any base in the workspace
- rename any base in the workspace
- add and delete bases in the workspace
- rearrange bases within the workspace
- move a base from the workspace to another workspace to which you have access
- rename the workspace
- add or modify the permission settings for yourself, other non-owner workspace collaborators, or any base collaborators on bases in the workspace
- create or remove workspace collaborator invite links for the workspace, at any non-owner permission level
- create or remove base collaborator invite links for any base(s) in the workspace, at any permission level
However, as a workspace collaborator with creator permissions, you cannot:
- adjust the billing settings or plan associated with the workspace
- give yourself owner permissions
- change the workspace owner or owners' permission levels
If you wish to perform any of the above actions, please contact your workspace owner.
Creator permissions for base collaborators
As a base collaborator with creator permissions, you can:
- add, delete, and modify records in the base that has been shared with you
- add, delete, and modify views (except for other collaborators' personal views) in the base that has been shared with you
- add, delete, rename, and customize fields in the base that has been shared with you
- add, delete, and rename tables in the base that has been shared with you
- rename the base that has been shared with you
- add or remove base collaborators at any permission level from the base that has been shared with you
- modify the permission levels for yourself or any other base collaborators on the base that has been shared with you
- create or remove a base collaborator invite link for the base that has been shared with you
However, as a base collaborator with creator permissions, you cannot:
- delete the base on which you are a base collaborator (you can only remove yourself from the base)
- modify the permission settings for any workspace collaborators with access to the base
- see or otherwise access any of the other bases on the workspace in which the shared base is located
If you wish to perform any of the above actions, please contact your workspace owner or a workspace collaborator with creator-level permissions.
Editor
Editors have a restricted set of permissions for the base or workspace to which they have editor-level access. Editor permissions differ slightly between workspace collaborators with editor permissions and base collaborators with editor permissions.
Editor permissions for workspace collaborators
As a workspace collaborator with editor permissions, you can:
- add, delete, and modify records in any base in the workspace
- add, delete, and modify views (except for other collaborators' personal views) in any base in the workspace
- add, modify the permission levels for, or remove editor or read-only workspace collaborators and base collaborators on bases in the workspace
However, as a workspace collaborator with editor permissions, you cannot:
- add, delete, rename, or customize fields in any base in the workspace
- add, delete, or rename tables in any base in the workspace
- rename any base in the workspace
- add or delete bases in the workspace
- rearrange bases in the workspace
- move a base from the workspace to another workspace to which you have access
- rename the workspace
- add, modify the permission levels for, or remove creator- or owner-level workspace collaborators or creator-level base collaborators
- create or remove workspace collaborator invite links or base collaborator invite links
Editor permissions for base collaborators
As a base collaborator with editor permissions, you can:
- add, delete, and modify records in the base that has been shared with you
- add, delete, and modify views (except for other collaborators' personal views) in the base that has been shared with you
- add, modify the permission levels for, or remove editor or read-only base collaborators for the base that has been shared with you
However, as a base collaborator with editor permissions, you cannot:
- add, delete, rename, or customize fields in the base that has been shared with you
- add, delete, and rename tables in the base that has been shared with you
- rename the base that has been shared with you
- add, modify the permission levels for, or remove creator-level base collaborators on the base that has been shared with you
- create or remove a base collaborator invite link for the base that has been shared with you
- delete the base on which you are a base collaborator (you can only remove yourself from the base)
- modify the permission settings for any workspace collaborators with access to the base
- see or otherwise access any of the other bases on the workspace in which the shared base is located
If you wish to perform any of the above actions, please contact your workspace owner or a workspace collaborator with creator-level permissions.
Read only
The most limited permission level is read only. (If your workspace is on a premium plan, read only workspace collaborators and base collaborators will not be counted as users for the purposes of billing.)
As a workspace collaborator with read only permissions, you can view—but not edit—all the bases in a workspace. You can add other read only workspace collaborators, or read only base collaborators.
As a base collaborator with read only permissions, you can view—but not edit—all the information in the base that has been shared with you. You can add other read only base collaborators to the base that has been shared with you. As with all other base collaborators at all permission levels, you cannot see or otherwise access any of the other bases on the workspace in which the shared base is located.