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    Groups - Airtable admin panel
    • 02 Mar 2024
    • 2 Minutes to read
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    Groups - Airtable admin panel

    • Updated on 02 Mar 2024
    • 2 Minutes to read
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    Article Summary

    Plan availability

    Business and Enterprise Scale only

    Platform(s)

    Web/Browser, Mac app, and Windows app

    Related reading

    Airtable terminology

    • Admin panel - A centralized set of tools to help admins manage their organization’s Enterprise account. It's a designated surface that includes ways for admins to view and manage users, groups, reports, bases, and more. It is not visible or available to non-admins.

    Groups in admin panel

    The "Groups" page of the admin panel lets Airtable admins manage and view information about the User Groups associated with their organization. Groups can be helpful for things like on/offboarding and adding/removing users from a specific team’s Airtable User Group.

    admin_panel_groups_homepage

    Accessing the admin panel

    1. Visit your Airtable homepage.

    2. Click your account menu icon in the top-right corner.

    3. Select Admin, then Groups.

    The information and options on the "Groups" home page allow admins to:

    • View all current user groups that exist within their organization

    • Search for a specific user group

    • Download a CSV file of the displayed list of groups

    • Create a new user group

    • See the number of members in each user group

    • View the time period that the group was created

    • Open up an individual group page to view more information about the group and perform additional actions

    The individual "Groups" page allows admins to:

    • Change the group name

    • Leave a group that you, as an admin, are a member of

    • Delete the group

    • Search for particular users within the group

    • Download a CSV file of the displayed list of users

    • Invite users (other users from your organization) to the group

    • Remove members from the group

    • Assign a group manager or managers

    • View the date the individual user was added to the group

    Groups home page

    From the "Groups" home page, admins can search for groups by their group name. Additionally, groups can be sorted by:

    • Group name

    • Members 

    • Interfaces

    • Bases

    • Workspaces

    • Org unit 

    • Date created 

    To sort, simply click the header column that you would like to sort by:

    admin_panel_groups_homepage_sorting

    Individual group pages in admin panel 

    On an individual group’s page, admins can search for individual members of that group. Additionally, the individual group may be sorted by:

    • Member name - alphabetically (arrow down) or reverse-alphabetical order (arrow up)

    • Email - Email address alphabetically (arrow down) or reverse-alphabetical order (arrow up)

    • Group manager - Managers at the top (arrow down) or at the bottom (arrow up)

    • Date added - Longest tenured group members (arrow down) or most recently added members (arrow up)

    Creating and deleting groups in admin panel

    To create a group in admin panel:

    1. Visit your admin panel. 

    2. Click Groups.

    3. Click + Create a group. 

    4. Enter your preferred group name and org unit. 

    To delete a group in admin panel:

    1. Visit your admin panel. 

    2. Click Groups.

    3. Select the checkbox next to the group name and click the ... icon. 

    4. Select Delete. 

    Adding and removing users from a group

    Note

    Only internal, provisioned, users may be added as members of a group. External or deactivated users are unable to be added to a group.

    To add users to a group:

    1. Visit your admin panel. 

    2. Click Groups. 

    3. Open your preferred group page. 

    4. Click + Add members.

    To remove a user from a group:

    1. Visit your admin panel. 

    2. Click Groups.

    3. Open your preferred group page. 

    4. Select the checkbox next to the name(s) you want to remove from the group.

    5. Click Remove member.

    CSV downloads

    Note

    Learn how to import CSV files into Airtable.

    Exporting groups data

    1. Visit your admin panel.

    2. Click Groups. 

    3. Click CSV in the top right corner. 

    Homepage CSV data

    • User first name

    • User last name

    • User email 

    • Account types

    • Two-factor auth enabled?

    • Email verified

    • Invited by ID

    • Invited by email

    • Last active (UTC)

    • Joined (UTC)

    • Seat type

    • Seat upgrade data

    • Seat upgrade reason 

    • SCIM: External ID, Title, Cost center, Department, Division, Organization, Manager display name, and Manager 

    Individual group page CSV data

    • Member User ID 

    • Name

    • Email

    • Role

    • User state 

    • Added on (UTC)

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