Updating multiple fields with bulk field actions
  • 14 Mar 2024
  • 2 Minutes to read
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Updating multiple fields with bulk field actions

  • Dark
    Light
  • PDF

Article summary

Plan availability

All plan types

Permissions

  • When editing permissions for specific users, organizations on the Enterprise plan can adjust any User groups that may be collaborating in the base.

Platform(s)

Web/Browser, Mac app, and Windows app

Related reading

Selecting multiple fields

Bulk field actions allow you to make changes to multiple fields at the same time.

To select multiple fields:

  1. Visit your Airtable homepage.

  2.  Open your desired base.

  3.  Click the name of the field you want to start with.

  4.  Press and hold Shift and ➔ (arrow key). 

    1.  Release on the field you want to end on.

  5.  Click any field header to see a complete list of permission options.

Editing permissions for multiple fields

To edit permissions for multiple fields:

  1. Visit your Airtable homepage.

  2.  Open your desired base.

  3. Click the name of the field you want to start with.

  4.  Press and hold Shift and ➔ (arrow key). 

    1.  Release on the field you want to end on. 

  5.  Click Edit permissions.

    1.  This action opens a settings window allowing users to add/revoke permissions for the selected fields. 

NOTE

Once the permission level is set, you can optionally toggle on/off the ability to update forms through Airtable forms or automations

Deleting multiple fields

To delete fields:

  1. Visit your Airtable homepage.

  2. Open your desired base.

  3. Click Tools in the top right corner. 

  4. Click Manage fields and select the fields you want to delete. 

  5. Click Actions and select Delete fields.

Grouping multiple fields

To group multiple fields:

  1. Visit your Airtable homepage.

  2. Open your desired base.

  3. Click the name of the field you want to start with.

  4. Press and hold Shift and ➔ (arrow key). 

    1. Release on the field you want to end on.

  5. Click any field header to see a complete list of permission options. 

  6. Select Group by fields

    1. This action will automatically group the grid view by the selected fields in the order they appear in your current view—learn more in our Grouping records in Airtable article.

Filtering multiple fields

To filter multiple fields:

  1. Visit your Airtable homepage.

  2. Open your desired base.

  3. Click the name of the field you want to start with.

  4. Press and hold Shift and ➔ (arrow key).  

    1. Release on the field you want to end on.

  5. Click any field header to see a complete list of permission options. 

  6. Select Filter by these fields

    1. This will automatically create filter conditions based on those fields which you can adjust as needed.

Hiding multiple fields 

To hide multiple fields:

  1. Visit your Airtable homepage.

  2. Open your desired base.

  3. Click the name of the field you want to start with.

  4. Press and hold Shift and ➔ (arrow key). 

    1. Release on the field you want to end on.

  5. Click any field header to see a complete list of permission options. 

  6. Select Hide fields

    1. Once you've selected this option, you can adjust which fields are hidden by clicking hidden fields from your menu bar.

Moving multiple fields

To move multiple fields:

  1. Visit your Airtable homepage.

  2. Open your desired base.

  3. Click the name of the field you want to start with.

  4. Press and hold Shift and ➔ (arrow key). 

    1. Release on the field you want to end on.

  5. Click and drag the selected fields to move them before or after other fields in your view.

FAQs

How many fields can bulk actions be applied to simultaneously?

  • Bulk actions allow you to filter up to 50 fields within a single table. 

  • Bulk actions allow you to group up to 3 fields within a table. 

  • There are no limits on how many fields you can perform actions like updating field permissions, moving fields, or hiding fields.

How do I update multiple records with the same information simultaneously?

To learn how to update multiple records simultaneously, check out our fill handle article.


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