- Cómo empezar a usar Airtable
- Introducción a los aspectos básicos de Airtable
- Cómo comunicarse con el equipo de soporte de Airtable
- Pantalla de inicio de Airtable
- Glosario de terminología de Airtable
- Airtable technical requirements
- Diferencias entre las funciones de Airtable para escritorio y para móvil
- Atajos de teclado de Airtable
- Cómo usar Markdown en Airtable
- Adding descriptions in Airtable
- Finding Airtable IDs
- Automatizaciones de Airtable
- Descripción general de automatizaciones
- Guías de automatizaciones
- Guías de automatizaciones integradas
- Guías de automatizaciones en Airtable
- Linking existing records using automations
- Conditional groups of automation actions
- Repeating groups of Airtable automation actions
- Creating recurring records using automations
- How to delay Airtable automation runs
- Prevent automations from triggering by mistake
- Use automations to timestamp status updates
- Desencadenantes de automatizaciones
- Desencadenantes de Airtable
- Airtable automation trigger: When record matches conditions
- Airtable automation trigger: When a form is submitted
- Airtable automation trigger: When record created
- Desencadenante de automatización de Airtable: cuando se actualiza un registro
- Airtable automation trigger: When record enters view
- Desencadenante de automatización de Airtable: a una hora programada
- Airtable automation trigger: When webhook received
- Airtable automation trigger: When a button is clicked
- Airtable automation trigger: When email received
- Desencadenantes integrados
- Desencadenantes de Airtable
- Acciones de automatización
- Acciones en Airtable
- Acción de automatización de Airtable: enviar correo electrónico
- Airtable automation action: Create record
- Airtable automation action: Update record
- Airtable automation action: Find records
- Airtable automation action: Sort list
- Acción de automatización de Airtable: ejecutar un script
- Airtable automation action: Generate with AI
- Acciones integradas
- Airtable automation actions: Slack
- Airtable automation actions: Google Workspace
- Airtable automation action: Send MS Teams message
- Airtable automation actions: Outlook
- Airtable automation actions: Jira Cloud
- Airtable automation actions: Jira Server / Data Center
- Airtable automation actions: Salesforce
- Airtable automation action: Create post in Facebook Pages
- Airtable automation actions: GitHub Issues
- Airtable automation action: Hootsuite post
- Airtable automation action: Send Twilio SMS
- Acciones en Airtable
- Bases de Airtable
- Using Airtable Cobuilder
- Descripción general de las bases de Airtable
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- Ask an Expert beta overview
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- API de Enterprise de Airtable
- Creating and managing data retention policies in Airtable
- eDiscovery APIs in Airtable
- Airtable and data loss prevention
- Acceder a los registros de auditoría de Enterprise en Airtable
- Configuración de Jira Server/Data Center para conectarse con Airtable
- Panel de Administración de Enterprise
- Descripción general del panel de administración de Enterprise
- Usuarios: panel de administración de Enterprise en Airtable
- Detalles del usuario en el panel de administración de Airtable
- Grupos: panel de administración de Airtable
- Espacios de trabajos: panel de administración de Enterprise de Airtable
- Bases: panel de administración de Enterprise en Airtable
- Interfaces: Panel de administración de Enterprise en Airtable
- Data sets - Airtable admin panel
- Managed apps - Airtable admin panel
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- Informes: panel de administración de Enterprise en Airtable
- Airtable admin panel settings
- Guía práctica de Enterprise
- Gestionar a los admins de Enterprise en el panel de administración
- Uso de organizaciones
- Organizational branding for apps in Airtable
- Enterprise Hub in Airtable
- Enterprise Hub : Org unit assignment with user groups
- Desactivar, retirar el acceso y reactivar usuarios desde el panel de administración
- Gestionar el acceso de usuario a espacios de trabajo y bases
- Airtable Enterprise Key Management
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- SSO en Enterprise
- Información general
- Extensiones de Airtable
- Descripción general de las extensiones
- Extensiones por Airtable
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- Campos de Airtable
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- Integración con Airtable
- API
- Getting started with Airtable's Web API
- Crear tokens de acceso personal
- Airtable Webhooks API Overview
- Service accounts overview
- API web de Airtable: usar filterByFormula o parámetros para ordenar
- Airtable API Deprecation Guidelines
- Airtable API: Common troubleshooting
- Managing API call limits in Airtable
- Enforcement of URL length limit for Web API requests
- Servicios de integración
- Third-party integrations via OAuth overview
- Troubleshooting disconnected OAuth integrations in Airtable
- Options for integrating with Airtable
- Third-party integrations - Common troubleshooting
- Low-code integrations - Common troubleshooting
- Integrating Airtable with external calendar applications
- Visualizing records from Airtable in Tableau
- Visualizing Airtable records in Microsoft Power BI & Power Query
- Integrating HubSpot with Airtable
- Using Zapier to integrate Airtable with other services
- Using Zapier's Multi-Step Zaps to find and update records
- Using IFTTT to integrate Airtable with other services
- Integrating with AWS Lambda & DynamoDB
- Herramientas para desarrolladores
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- Diseñador de Interfaces de Airtable
- Descripción general
- Diseños de página
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- Interface element: Button
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Record function applications in Airtable
- Actualizado en 04 Dec 2023
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Record functions like LAST_MODIFIED_TIME()
, CREATED_TIME()
, and RECORD_ID
offer a lot of unique capabilities in Airtable. This article will show you a few things you can accomplish with these functions that will fit with many different workflows and use cases.
Introduction
All plan types | |
Platform(s) | Web/Browser, Mac app, and Windows app |
Related reading |
NOTE
This article is part of a guided course which you can view here.
Sorting by created time
An easy-to-implement use of CREATED_TIME()
is to enable sorting your table by the field using that formula. This can help you keep track of the most recent records added to a base, or the opposite: sort by the oldest records.
Sorting by created time can be especially helpful when a large number of records are being added (either manually, from form submissions, or even programmatically through an API or third-party integration).
Enabling form redirects with record_ID
Within the Airtable form view, if you check the Redirect to URL after the form is submitted toggle, a prompt will appear for you to enter the redirect URL.
You can choose to include the ID of the record that will be created by the form in the redirect URL by including the variable {record_id}
. You can use this to redirect the submitter of the form to the record that they've just created (assuming that the form submitter has access to the base). If you choose to have a redirect URL, the options to customize the post-submission message, show a "Submit another response button," and show a new blank form will be disabled.
Creating automatic record URLs
Another great use of RECORD_ID
is to create a custom URL for each record in a table. While you can expand a record to view and copy the full record URL, there may be times when you want to share a larger set of records and their unique IDs. To create this, copy the URL of everything in your address bar when a record is open. It should look like this:
https: //airtable.com /tblN0PWyNFju6fltB/viw6EJcx7sdX8DdRE/recwBQWDQ3wVwEHBg?blocks=hide
Then, delete everything from rec
onward, leaving you with just this:
https:// airtable.com/tblN0PWyNFju6fltB/ viw6EJcx7sdX8DdRE/
Now, we'll use that URL string in a formula field along with RECORD_ID()
to automatically generate each record URL for a table:
"https://airtable.com/tblN0PWyNFju6fltB/viw6EJcx7sdX8DdRE/" & RECORD_ID()
Here's the end result:
This can be useful for a number of applications, including the full record URL via API upon record creation.
Using Last_modified_time() for project and task management
The LAST_MODIFIED_TIME()
function works great when you want to timestamp the last change to a record, a field, or multiple fields, but you can do even more with it. What if you also want to conditionally output that timestamp based on a field value? For example, in a project management context, you may only want to see the last time that active projects were last modified.
To do this, you can write a short conditional statement to check for that: IF(Status = "Active", {Status Last Modified})
. This formula will only output the last modified time for active projects.
Notice in the GIF above that the last modified time updated only changes made to records with an "active" status. You could easily expand out this functionality to look at multiple statuses, other fields, other conditions, and more.