This article details how to move bases between workspaces and the associated permissions.
All plan types with options to restrict for paid plan workspaces | |
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Platform(s) | Web/Browser, Mac app, and Windows app |
Note
Check out our Transferring workspaces, bases, and interfaces ownership article if you’re planning to leave your company or organization.
What should I consider before moving a base from one workspace to another?
Note
Moving bases from one workspace to another can change which collaborators have access and the permission levels of users with access.
Moving bases between workspaces impacts:
Workspace collaborators from the original workspace, who have also been added to the new workspace, can access the moved base at their permission level.
Workspace collaborators from the original workspace who are not members of the new workspace will lose base access.
Base collaborators with access to the base moved from one workspace to another but are not workspace collaborators retain access to the moved base at their same permission level.
Base collaborators who originally had access to the base moved from one workspace to another—who also have access to the new workspace as workspace collaborators—are no longer base collaborators and are updated to workspace collaborators at their specified permission level.
Moving bases from one workspace to another
To move a base from one workspace to another workspace:
Open your Airtable home screen.
Locate the base you want to move to a new workspace.
Click the ... icon to the right of your base’s name.
Click Move base.
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Click the ˅ under the “Choose workspace” section, then select your preferred workspace.
Click Move base.
A new page opens, confirming your base’s new workspace.
Workspace sharing permissions
Note
We recommend contacting workspace owners to have them help move bases to your preferred workspace(s) .
Workspace sharing permissions overview
Owners can move bases between workspaces if they are owners of both workspaces.
Creators can move bases between workspaces, if there are no workspace restrictions enabled.
For workspaces that do have sharing restrictions, creators can move bases between workspaces only if:
Restrict adding new collaborators is disabled for Team, Business, and Enterprise Scale workspaces.
Prevent creation of new share links is disabled for Business and Enterprise Scale workspaces.
If the “Prevent creation of new share links” setting is enabled, and any views in the base have a share link, creators can’t move the base to the destination workspace on Enterprise Scale workspaces.
FAQs
Does moving a source base to a different workspace break its sync connection to a base in another workspace?
No. Mooving a source base to a different workspace will not break existing syncs. Airtable syncs are built on shared view links that are tied to the base's ID, and a base retains its ID when moved between workspaces.
Things to consider before moving bases:
Collaborator access: If the person who originally configured the sync has access only at the workspace level (not the base level), moving the source base out of that workspace will remove their access — which could cause the sync to stop functioning. Ensure that user has base-level access to the source base, or is a member of the destination workspace, before moving.
Sync activity display: Collaborators in the destination base's workspace who don't have access to the new workspace where the source base now lives may see incomplete information in the Sync activity panel. The sync itself will continue to run; this is a display-only limitation.
Do my syncs break If I move a sync source base to a different workspace within the same organization?
No. Moving a source base between workspaces in the same organization does not break existing syncs. Airtable syncs are built on shared view links tied to the base's ID, and a base keeps its ID when moved, so the connections persist. The main thing to manage is collaborator access: if the user who set up a sync had access only at the workspace level (not base level), moving the base out of that workspace can remove their access and stop the sync. Before moving, ensure that user has base-level access to the source base, or is a member of the destination workspace.