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    Airtable permissions overview
    • 02 Jan 2025
    • 6 Minutes to read
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    Airtable permissions overview

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    • PDF

    Article summary

    Plan availability

    All plan types 

    Permissions

    • Admins - Can perform the actions noted below in workspaces/bases where they are added as collaborators. Otherwise, admins can manage user permissions from Admin Panel

    • All users - Can take various actions throughout Airtable as discussed in the article below. 

    Platform(s)

    Web/Browser, Mac app, Windows app, and mobile apps 

    Related reading

    Airtable base and workspace actions

    Airtable collaborators can be given specific permissions to determine what they can and cannot change, edit, and share in a workspace or base. This article outlines the different actions that collaborators can take on each permission level.

    Base actions

    General actions


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Access/view the entire base at your assigned permission level

    Invite users at or below your permission level

    Create or remove a view share link



    Create or remove a base collaborator invite link




    Rename the base




    Record actions


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Comment on records

     

    Add, delete, or modify records

     

     

    View actions


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Download a CSV of the view

    Print a view

    Copy data in a view

    Add, delete, or modify views


     *personal views only

     

    Lock and unlock views

     

     

     

    Delete other collaborators' personal views

     

     

     

    Field actions


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Add, delete, duplicate, rename, and customize fields

     

     

     

    Table actions


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Add, delete, duplicate, and rename tables

     

     

     

    Import CSV as a new table




    Airtable Automations


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Create, delete, or duplicate an automation

     

     

     

    Configure an automation (turn on/off, edit trigger type, edit action type, or add actions)

     

     

     

    Rename an automation

     

     

     

    Edit an automation description

     

     

     

    View automation configuration

    Copy automation URL

    Airtable Sync


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Create or remove a syncable view share link

     

     

    Manually sync ("Sync now")

     

     

    Create or delete a synced table

     

     

     

    Update sync configuration

     

     

     

    Airtable Extensions


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Create an extension

     

     

     

    Configure an extension's settings

     

     

    Rename, edit an extension's description, or move an extension to a different dashboard

     

     

     

    Delete, disable, duplicate, or share an extension

     

     

     

    Add, delete, or rename an extension dashboard

     

     

     

    Airtable Interface Designer


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Create an interface or an interface page

     

     

     

    Edit, preview, or publish an interface

     

     

     

    Add/edit/remove elements in an interface

     

     

     

    Delete, duplicate, or rename an interface

     

     

     

    Restrict interface sharing




    Update records via editable inline records or editable record details.

     

     

    Create/delete new records in interfaces (When enabled)



    Add new records via interface form submissions



    View an interface

    ✅ 

    Workspace actions

    To confirm which collaborators have "Owner" permissions:

    1. Open your Airtable homepage.

    2. Select your preferred workspace from the "All workspaces" menu.

    3. Collaborators with "Owner" permissions are visible under the "Collaborators" section.

    Workspace actions for workspace-level collaborators

    Workspace-level collaborators at the Owner and Creator levels have extra permissions regarding the workspace itself, which are outlined below.

     

    Owner

    Creator

    Editor

    Commenter

    Read-Only

    Access all bases within the workspace at your assigned permission level

    Invite users at or below your permission level

    Rename the workspace

     

     

     

    Add and delete bases in the workspace

     

     

     

    Rearrange bases within the workspace

     

     

     

    Move a base from the workspace to another workspace 


    ( restrictions apply)

     

     

     

    Adjust the billing settings, upgrade the workspace

     

     

     

     

    Grant owner permissions

     

     

     

    Owner permission level dependencies 

    Owner dependencies

    • Workspaces can have multiple owners.

    • By default, the person who created the workspace is the owner.

      • The workspace creator is the only individual with permissions who can update that workspace's owner—after those changes are implemented, either owner can update the original owner's permissions. 

    • Only owners can grant owner permissions.

      • When granting owner permissions, it’s important to remember that workspace owners have access to all of the bases that make up that workspace.

    • If you are the sole owner of a workspace with multiple members, you will need to transfer ownership to another member before deleting your account.

    • Only account owners receive notifications when potential collaborators request access to a particular base.

    Inviting collaborators on paid workspaces

    When inviting workspace or base collaborators, it’s always a good idea to invite the collaborators in with Read-only permissions. By first inviting in your collaborators with read-only permissions, you can avoid incurring billable collaborator charges. Once invited, you can then determine the necessary permissions to provide to the collaborator.

    Considerations for larger organizations

    When managing a larger team of collaborators within a workspace, it’s best to consider having at least two workspace owners. The reason for this is that if one workspace owner is on leave, the workspace is not stuck in a position of not being able to perform workspace administrative duties.

    Note

    Enterprise Admins have additional user management tools available in Admin Panel. 

    Removing yourself from a base, interface, or workspace

    Below, you’ll find the steps necessary to remove yourself from having access to a base, interface, or workspace. You can also follow similar steps to remove other users at or below your permission level. Additionally, Business and Enterprise Scale admins can utilize the Users, Interfaces, and Workspaces page in admin panel to understand and modify user access on each of those surfaces.

    To remove your access to a base:

    1. Navigate to the base you want to remove yourself from.

    2. Click the Share button in the upper right corner of the base.

    3. Click on Manage access in the dialog that pops up.

    4. Click the checkbox next to your name.

    5. Click the Remove 1 collaborator option that appears in the upper right corner of the dialog.

    NOTE

    If you are a collaborator at the workspace level, then you will not be able to remove your base access from this dialog since workspace collaborators have access to all bases in a workspace. Instead, in the “Permission” column, click the link next to your permission level to access the workspace permission settings dialog and follow similar steps there to remove your access to the entire workspace.

    To remove your access to an interface:

    1. Navigate to the interface that you want to remove yourself from.

    2. Click the Share button in the bottom left corner of the interface.

    3. Click on Manage access in the dialog that pops up.

    4. In the “Permission” column, click on your permission level and then click Remove access.

    Note

    If you are a collaborator at the workspace or base level, then you will not be able to remove your interface access from this dialog since workspace or base collaborators have access to all interfaces within a workspace or base, respectively. Instead, you’ll need to remove your access at the base or workspace level as outlined above and below.

    To remove your access to a workspace:

    1. Navigate to your home screen.

    2. Either search for the workspace you want to remove yourself from or choose that workspace from the sidebar on the left side of the homescreen.

    3. Once you have clicked into the workspace, click the Share button in the top right portion of the screen.

    4. Click on Manage access in the dialog that pops up.

    5. Click the checkbox next to your name.

    6. Click the Remove 1 collaborator option that appears in the upper right corner of the dialog.

    Removing other users from a base, interface, or workspace

    Two important things to note:

    • You can only remove or modify other users access whose permission level matches or is below your access level. Typically, only workspace owners should be in charge of modifying or removing access.

    • If you are an admin on a Business or Enterprise Scale plan, then consider using the admin panel to manage user (or group) access instead.

    To remove another user’s access to a base:

    1. Navigate to the base you want to remove a user from.

    2. Click the Share button in the upper right corner of the base.

    3. Click on Manage access in the dialog that pops up.

    4. Click the checkbox next to their name.

    5. Click the Remove 1 collaborator option that appears in the upper right corner of the dialog.

    To remove another user’s access to an interface:

    1. Navigate to the interface that you want to remove a user from.

    2. Click the Share button in the bottom left corner of the interface.

    3. Click on Manage access in the dialog that pops up.

    4. In the “Permission” column, click on a user’s permission level and then click Remove access.

    Note

    If the collaborator you are trying to remove has access at the workspace or base level, then you will not be able to remove their interface access from this dialog since workspace or base collaborators have access to all interfaces within a workspace or base, respectively. Instead, you’ll need to remove their access at the base or workspace level as outlined above and below.

    To remove another user’s access to a workspace:

    1. Navigate to your home screen.

    2. Either search for the workspace you want to remove a user from or choose that workspace from the sidebar on the left side of the homescreen.

    3. Once you have clicked into the workspace, click the Share button in the top right portion of the screen.

    4. Click on Manage access in the dialog that pops up.

    5. Click the checkbox next to the user’s name.

    6. Click the Remove 1 collaborator option that appears in the upper right corner of the dialog.

    Airtable permissions and billing

    Check our our Collaborators billing article to learn how to collaborator permissions impact billing.

    FAQs

    How can I view who owns base(s) shared with me?

    1. Open your Airtable homepage

    2. Open the base shared with you. 

    3. Click Share in the top right corner. 

    4. Click Manage access

    5. Click Permission to sort users by permission level (creator, owner, editor). 



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