Airtable Sync integration: Admin panel

What is an admin panel sync?

Airtable’s admin panel sync lets admins bring metadata information from an org or org unit into an Airtable base. This can help your admins use the full power of Airtable and Omni AI to operationalize and automate the various workflows it takes to manage an organization’s Airtable instance at scale.

Enabling or disabling admin panel syncing in admin panel

Note

You will need admin permissions to adjust the setting to allow admin panel syncs in your org’s bases.

1. Navigate to https://airtable.com/admin.

2. Click the Settings tab.

3. Click the Integrations & development tab.

4. Scroll down to the “Block admin panel sync” setting.

5. Click the > symbol to the right of the setting.

6. If your organization uses the Enterprise Hub feature, then you will be able to toggle “On” or “Off” access to any individual units’ ability to sync admin panel metadata.

Adding an admin panel sync to an Airtable base

1. Navigate to the base where you want to create the admin panel sync or create a new base.

2. Click the + symbol next to your list of tables.

3. Then, under “Add from other sources,” click the XX more sources… option.

4. From the window that appears, select Airtable admin panel.

5. The next portion of the setup process will depend on whether your organization uses the Enterprise Hub feature:

   1. Enterprise Hub - Click the drop down menu to select the individual “Org unit” you want to sync into the base.

   2. Non-hub enterprises - No dropdown will appear and you can move onto step 6.

6. Click Create tables.

Note

Larger organizations or org units may take a few moments to initially sync since there are multiple tables and large sets of metadata to sync into the base you are creating.

Understanding admin panel synced tables

After setting up and creating the tables that are synced to your admin panel instance, multiple tables will be created. You’ll find more about what each subsequent table contains below:

1. Users

2. Groups

3. Workspaces

4. Bases

5. Interfaces

6. Org units (Will only appear when your organization uses Enterprise Hub and the admin panel org unit selected in step 5 above is the “Root” org)

Limitations and considerations

• One-way syncing only - You cannot make edits from the Airtable base. Any edits will need to be made by users with admin permissions within your organization’s admin panel.

• If an admin turns off the ability to sync admin panel metadata from the “Settings” page, then any existing syncs will stop syncing with an error.

  • New syncs will be prevented from being created.

  • We will NOT delete any previously configured tables.

Understanding Admin Panel permissions

In order to set up a new admin panel sync and maintain the sync over time, the admin who configured the sync will need to have at least Creator permissions in the base or Owner or Creator permissions at the workspace level where the synced base resides. Here are some additional notes to consider related to permissions:

• Other, non-admin, workspace or base collaborators will be able to view the admin panel information that is synced in as part of this feature. For this reason, admins should be very considerate of which workspace(s) have base(s) that utilize this sync feature as well as who has access in those workspaces or bases.

• If an admin loses their admin permissions or no longer has the necessary base access, then the sync will stop functioning.

  • The data will remain in a “stale” state representing the last successful sync until the sync has been reconnected.

• If the admin who set up the initial sync leaves the organization or no longer has the necessary base access, then a new admin can reconnect the sync as long as they have the appropriate admin and base permissions.

• Admins can only set up Admin Panel syncs in enterprises where they are full admins (no role-level admins allowed)