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    Enterprise admin panel overview
    • 23 Aug 2023
    • 4 Minutes to read
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    Contents

    Enterprise admin panel overview

    • Updated on 23 Aug 2023
    • 4 Minutes to read
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    Article Summary

    The admin panel is a centralized tool to help Airtable admins manage their organization. Learn how to set up SSO logins for your organization.

    Introduction

    Plan availabilityBusiness and Enterprise Scale only
    Permissions

    Enterprise admins

    Platform(s)Web/Browser, Mac app, and Windows app
    Related reading
    Airtable terminology Admin Panel - A centralized set of tools to help admins manage their organization’s Enterprise account. It's a designated surface that includes ways for admins to view and manage users, groups, reports, bases, and more. It is not visible or available to non-admins.

    Overview

    To accommodate for all of the various ways that admins may need to manage their organization’s use of Airtable the Admin Panel has various points of overlapping functionality. This article and the other support materials linked below are meant to help admins understand and master these various means to an end. Broadly speaking, the Admin Panel allows admins to:

    • Invite new users and see pending user invites
    • Adjust user and group permissions
    • Deactivate users connected to their Enterprise’s Airtable account
    • Generate helpful reports related to user activity and other data points
    • Dictate restrictions or security settings for their organization across Airtable.
    • Use the Interfaces tab to view an organization's complete list of interfaces. Additionally, find users and what their permission level is per interface.

    But, that’s just the tip of the iceberg when it comes to Admin Panel’s capabilities.

    NOTE

    This support documentation is for the UI that admins will see if their enterprise contracts were signed before Nov 15, 2021. Enterprise contracts signed after Nov 15, 2021 will see slight UI differences.

    Accessing the admin panel

    NOTE
    Be sure to reach out to your organization’s IT administrators to make sure that you have the proper credentials before proceeding. 
    Accessing the admin panel settings
    1. Visit your Airtable homepage. 
    2. Click your account menu icon in the top-right corner. 
    3. Select Admin. 
    NOTE
    If you are logged into an Airtable account that has admin credentials, then you can type airtable.com/admin into your browser’s search bar.

    Admin panel pages

    In the navigation sidebar on the left side of the admin panel, there are various categories where admins can click to open pages that will display important information from each category’s viewpoint. To learn more about how to use the information and options in these pages as an Airtable admin click on any of the links below:

    FAQs

    Can I require 2FA from the admin panel?

    The admin panel allows you to see who does not have 2FA enabled, but it does not allow you to enforce 2FA. If you would like more control over user authentication, we recommend using SSO, which allows you to enforce 2FA.

    Can admins invite new users to Airtable from the admin panel?

    Yes, they can. More info here.

    When a previously active user deletes their account, will that deletion or history show up in the admin panel?

    This information will not show up in the admin panel.

    Can I quickly filter for users who have not enabled 2FA?

    You can use advanced filters in the user management tab to filter for 2FA, specific account creation dates, emails, names, and more.

    What will it look like when an account is deactivated? Do they receive an alert?

    When an account is deactivated, the user will see a message in the sign-in dialogue that says “That account has been deactivated. Please contact your organization administrator.” Users are not notified of deactivation.

    What happens to a workspace when its owner is deactivated in admin panel?

    When an owner of a workspace is deactivated, the workspace (and its contents) are unaffected. However, owners can only be deactivated if there is at least one other owner or no other collaborators in the workspace. If there are no other collaborators in the workspace, it will no longer be accessible. In this case, if the admin needs to access it, they’d need to reactivate the owner's account or assign another owner prior to deactivating the first owner.

    Can I see active users/last seen from admin panel?

    The field "Last Activity Time" displays when the user was last active. Activity is calculated any time a user is logged in and takes an action in a base. Actions include: loading a base, adding content to a base, or editing content in a base. Performing these actions via the API will result in the “Last active” value in the admin panel being updated.

    Loading the workspace home page would not count as activity. If the user remains logged in for an extended period of time with no activity, the last activity time will not be updated. (Note: Activity is being tracked from November 2019 onward.)

    When domain restricted share links settings are turned on, does it immediately apply to all share links, or only net new links?

    All links are affected, regardless of when they were created.

    Are forms included in domain restrictions?

    Forms are included in domain restrictions unless you opt to exclude them. To do this, toggle the “Allow unrestricted access to shared forms” option.

    Can I hold off on adding users to my Enterprise account until SSO has been enabled, or bulk deactivate?

    We support programmatic disabling/re-activating users via SCIM for Okta (and only Okta). For additional details and setup instructions, please read our support article.

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