Collaboration export controls in admin panel

Updated
  • Updated on Sep 9, 2025
  • Published on Sep 9, 2025
  • 1 minute(s) read
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Plan availability

Enterprise Scale plans only

Platform(s)

Web/Browser, Mac app, and Windows app

Permissions

  • Admins – Configure and manage export restrictions across the organization.

  • Builders – See and understand when export actions (CSV download, printing, copy/paste) are disabled.

  • Collaborators – External collaborators will be restricted from using disabled export features.

Collaboration export controls in admin panel overview

Collaboration export controls help enterprises prevent data exfiltration by restricting how external collaborators export information from Airtable. Admins can block or limit export actions like:

  • CSV downloads

  • Printing

  • Copying and pasting sensitive data

Admins can also configure domain allowlists to grant trusted external domains limited export privileges.

Configuring domain allowlists ensures:

  • Admins can enforce InfoSec and compliance policies across their organization.

  • External collaborators work productively while respecting data boundaries.

  • Enterprises meet regulatory requirements such as PCI DSS, SOX, and FFIEC.

Managing export controls in admin panel  

Note

  • Export controls do not allow admins to manage screenshots.

  • Only grant export privileges to trusted partner domains.

To manage export controls in the admin panel:

  1. Open your admin panel.

  2. Click Settings, then Sharing & data.

  3. Scroll to the “Data” section.

  4. Click the arrow icon at the end of the “Data export” row.

    1. A new window opens allow admins to manage their export controls.

  5. Click the pencil icon to the right of “Unrestricted” or “Restricted.” From here you can configure:

    • Which collaborators are restricted from exporting data.

    • Which export methods (CSV, print, copy/paste) are blocked.

    • (Optional) Add trusted domains to an allowlist, enabling collaborators from those domains to export data.

  6. Click Save.

Common export controls in admin panel use cases

The following are common uses for using export controls in the admin panel:

  • Financial services: Blocking CSV exports and printing to comply with strict InfoSec policies.

  • Retail: Restricting sensitive product or financial data from being copied and shared externally.

  • Enterprises with partner networks: Using domain allowlists to balance collaboration with data security.

FAQs

Can I block exports for internal members as well?

Yes, exports can be blocked for either non-members only—with an optional domain allowlist—or all collaborators, including internal members.

How does enabling export controls impact builders?

  • Builders will see updated controls in product and interface settings menus.

  • When export options (Download CSV or print view) are disabled, a message appears, stating that the action is blocked by admin policy.

How does enabling export controls impact external collaborators?

External collaborators attempting restricted actions will see a detailed message explaining why the action is unavailable.