Plan availability | Team, Business, and Enterprise Scale |
Permissions | Owners - Can add and remove VAT IDs |
Platform(s) | Web/Browser |
Note
VAT IDs are collected for compliance and future billing accuracy but will not be applied until a future date.
What is a VAT ID?
VAT IDs are unique tax identification numbers assigned to businesses in countries that charge a Value-Added Tax.
What countries require VAT IDs?
Check out the Value Added Tax Rates (VAT) By Country list to learn which countries require VAT IDs.
How are my taxes impacted after adding a VAT ID?
Depending on your billing country, adding a valid VAT/GST ID or regional equivalent to your account may prevent taxes from being charged incorrectly on your invoices.
In countries where business customers are not subject to VAT when a VAT ID is provided, no VAT will be charged on the invoice. However, you may be required to report the purchase of services through your VAT return via the reverse charge mechanism.
We will be required to charge VAT on invoices without a VAT ID.
Adding VAT IDs in Airtable
To add a VAT ID to workspace with an existing payment method:
Open your Airtable account overview.
Select the workspace where you want to add a VAT ID from the "Workspace settings" section.
Click Update under the "Payment details" section.
Select the checkbox next to “I’m purchasing as a business and I am registered for VAT/GST in my country.”
Click the dropdown arrow under “No tax IDs on file.”
Select your tax ID.
Click Update.
Note
Adding a payment method is required before adding or updating a VAT ID.
Updating existing VAT IDs without a payment method
To update an existing VAT ID without a payment method:
Open your Airtable account overview.
Select the workspace where you want to update a VAT ID from the "Workspace settings" section.
Click Edit payment details under the "Payment details" section.
Enter your payment method information.
Click Add.
Select the checkbox next to “I’m purchasing as a business and I am registered for VAT/GST in my country.”
Click the dropdown arrow under “No tax IDs on file.”
Select your tax ID.
Click Update.
Removing VAT IDs in Airtable
To remove a VAT ID:
Open your Airtable account overview.
Select the workspace where you want to remove a VAT ID from the "Workspace settings" section.
Click Remove under the “Payment details” section.
After clicking “Remove,” your VAT ID is removed without additional confirmation.
FAQs
Will I be charged tax if I don’t provide a VAT ID?
No. Workspace owners are not currently charged VAT for not adding VAT IDs. We are asking workspace owners to provide a VAT ID now to prevent taxes from being charged incorrectly when Airtable begins charging VAT on invoices. Workspaces missing VAT IDs in relevant countries where they are required may mean Airtable will apply VAT, GST, or other regional equivalent taxes.
Am I required to upload documentation if my billing country does not charge a VAT or GST?
Not all exempt organizations—like charitable organizations—are exempt from VAT. Exempt organizations not required to register for VAT may need to provide additional documentation. Please contact support to confirm your options.
What should I do after receiving the “Invalid tax ID information provided” error when trying to add my VAT ID?
The "Invalid tax ID information provided" error typically means there's a formatting or region mismatch. Please confirm that your VAT ID follows the standard format: "XX000000000," where the first two letters correspond to your billing country.
If your country uses a different VAT ID format, a sample format will automatically appear in the Tax ID field when you select your country.
Most European countries fall under the “EU OSS VAT” or “EU VAT” categories. If your country isn't listed, a VAT ID may not be required. Please review the complete list of supported countries for additional information.
What should I do if my business operates in a different country from my billing address?
If your business operates in multiple countries or a country different from your billing address, use the VAT ID associated with the billing address on your account or payment method, not your primary business location.
Where can I find my Tax or VAT ID?
Your country’s tax authority issues Tax and VAT IDs, and can often be found on:
Your business registration certificate or tax documents
Invoices issued by your business
Or by checking directly with your local tax authority
If you have an internal tax or accounting team, they may be able to share your Tax or VAT ID with you. If you’re unsure whether your country issues VAT IDs, review the complete list to find the local name for VAT that your country may use.