Adding, removing, and managing billable collaborators in Airtable
Last updated: October 30, 2026
Plan availability | All paid plans |
Permissions | Workspace Owners and Owner permissions |
Platform(s) | Web/Browser, Mac app, and Windows app |
What is a billable collaborator?
Billable collaborators are workspace, base, or interface collaborators with Owner, Creator, or Editor permissions that result in changes to your bill.
How much do billable collaborators cost monthly or annually?
Adding Owners, Creators, or Editors workspaces is billable on Team plans—billed $24 per collaborator/month, billed monthly or $20 per collaborator/ month, billed annually.
Adding Owners, Creators, or Editors to workspaces is billable on self-serve Business plans—billed $54 per collaborator/month, billed monthly or $45 per collaborator/ month, billed annually.
Adding Owners, Creators, Editors, or Commenters to workspaces is billable on Non-profit plans—billed at $12 per collaborator/month, monthly or annually.
Adding Owners, Creators, or Editors to workspaces on sales-led Business plans or Enterprise Scale plans is available by contacting the Airtable’s Sales team.
What happens after adding billable collaborators?
This covers self-serve Team and Business plans. Enterprise Scale and sales-managed Business plans aren't billed this way.
Monthly plans: Adding a billable collaborator partway through the month doesn't trigger an immediate charge. Instead, your next invoice includes a prorated charge for the new collaborator covering the rest of the current billing period, along with your regular monthly charge for your current number of billable collaborators. That's why a month in which you add collaborators can cost more than usual.
Annual plans: After you add a billable collaborator, you're charged a prorated amount for that collaborator for the rest of your annual term. The charge isn't immediate: it appears on your next monthly invoice.
What happens after removing billable collaborators?
This covers self-serve Team and Business plans. Enterprise Scale and sales-managed Business plans aren't billed this way.
Removing a billable collaborator mid-billing cycle doesn't reduce your current invoice. Instead, your seat count goes down at your next renewal, so you won't be billed for that seat going forward. If your team size changes often, or you want more control over your budget, we recommend a monthly billing cycle.
Until the end of the current billing cycle, the paid seat stays available to your workspace. You can fill it at no extra cost by:
Upgrading an existing non-billable collaborator (for example, a read-only collaborator) to a billable permission level
Add a new billable collaborator to any base or interface in the workspace
A collaborator only stops being billable when they no longer have billable access anywhere in the workspace. If they're still an editor on another base, for example, they still use a seat.
Adding and removing billable workspace collaborators
To add billable workspace collaborators:
Open your Airtable account overview.
Select the workspace you want to add collaborators to from the "Workspace settings" menu.
Click Collaborators or Billable collaborators.
Click Add or manage workspace collaborators from the “Billable collaborators” section.
Enter your collaborator’s email address, select their permission level, and enter an optional message to send in the email they will receive. You can also click the checkbox next to “Notify people” to silently grant their access.
Click Invite.
To remove billable workspace collaborators:
Open your Airtable account overview.
Select the workspace you want to remove collaborators from in the "Workspace settings" menu.
Click Collaborators or Billable collaborators.
Click Add or manage workspace collaborators from the “Billable collaborators” section.
Click > in the section below “People with access.”
This will open a new window. Select the checkbox next to the collaborator name(s) you want to remove.
Click Remove 1 collaborator. This button will change depending upon the number of collaborators you have selected for removal.
Adding and removing billable base collaborators
To add billable base collaborators:
Open your Airtable home screen.
Open the base where you want to add a billable collaborator.
Click Share.
Enter your collaborator’s email address, select their permission level, and enter an optional message to send in the email they will receive. You can also click the checkbox next to “Notify people” to silently grant their access.
Click Invite.
To remove billable base collaborators:
Open your Airtable home screen.
Open the base where you want to remove a billable collaborator.
Click Share.
Click > in the section below “People with access.”
This will open a new window. Select the checkbox next to the collaborator name(s) you want to remove.
Note that collaborators with workspace-level access cannot be removed at the base level and, instead, must be removed at the workspace level. Hover over their permission level and click the square and arrow icon that appears to adjust their workspace permissions.
Click Remove 1 collaborator. This button will change depending upon the number of collaborators you have selected for removal.
Adding and removing billable interface collaborators
To add billable interface collaborators:
Open your Airtable home screen.
Open the base connected to the interface where you want to add a collaborator.
Click Interfaces.
Click Share interface.
At least one interface must first be published in order for this button to become clickable.
Enter your collaborator’s email address, select their permission level, and enter an optional message to send in the email they will receive. You can also click the checkbox next to “Notify people” to silently grant their access.
Click Invite.
To remove billable interface collaborators:
Open your Airtable home screen.
Open the base connected to the interface where you want to remove a collaborator.
Click Interfaces.
Click Share interface.
Click > in the section below “Collaborators with access.”
This will open a new window. Click the ⌄ icon under the “Permission” column, next to the interface collaborator you want to remove.
Note that collaborators with workspace-level or base-level access cannot be removed at the interface level and, instead, must be removed at their appropriate surface level.
Lowering their permission to Read-only interface access or clicking Remove access will remove them from being considered “Billable collaborators.”
Resources for new workspace, base, and interface collaborators
After accepting your invitation to be an Airtable collaborator, check out these resources to help you get started to learn the basics and more:
Introduction to Airtable - A 6-part introductory video course to learn about Airtable, user personas, workspaces, and apps, providing foundational knowledge for navigating Airtable.
Builder Essentials - A 6-part video course to help learn the essentials of building apps in Airtable by mapping workflows, building custom apps, and using automation and AI features to streamline business processes.
AI-Powered App-Building - A 9-part video course to help learn the fundamentals of large language models, foundations in crafting thoughtful and impactful prompts for LLMs, a deep dive into suitable use cases for AI at your business and more.
Upgrading and downgrading billable workspace collaborator permissions
Open your Airtable account overview.
Select the workspace you want to change collaborator permissions in the "Workspace settings" menu.
Click Add or manage workspace collaborators under the “Billable collaborators” section.
Click > in the section below “People with access.”
This will open a new window. Select the checkbox next to the collaborator name(s) you want to upgrade or downgrade.
Click the ⌄ icon under the “Permission” column, then select your preferred permission for that collaborator.
Upgrading and downgrading billable base collaborator permissions
Open your Airtable home screen.
Open the base you want to change collaborator permissions.
Click Share.
Click > in the section below “People with access.”
This will open a new window. Select the checkbox next to the collaborator’s permission you want to upgrade or downgrade.
Click the ⌄ icon under the “Permission” column, then select your preferred permission for that collaborator.
Upgrading and downgrading billable interface collaborator permissions
Open your Airtable home screen.
Open the base connected to the interface where you want to change collaborator permissions.
Click Share interface.
Click > in the section below “People with access.”
This will open a new window. Click the ⌄ icon under the “Permission” column, next to the interface collaborator you want to upgrade or downgrade.
Click the ⌄ icon under the “Permission” column, then select your preferred permission for that collaborator.
Removing yourself from bases, interfaces, and workspaces
Business and Enterprise Scale admins can utilize the Users, Interfaces, and Workspaces page in admin panel to understand and modify user access on each of those surfaces.
If you are a workspace-level collaborator, you cannot remove your base access, as workspace collaborators have access to all bases in a workspace. Instead, in the “Permission” column, click the link next to your permission level to access the workspace permission settings.
To remove your access from a workspace:
Open your Airtable account overview.
Select the workspace you want to remove yourself from the "Workspace settings" menu.
Click Collaborators.
Click Add or manage workspace collaborators.
Click > in the section below “People with access.”
This will open a new window. Select the checkbox next to your name.
Click Remove 1 collaborator.
You cannot remove yourself from a workspace where you are the last owner. You’ll need to grant another user owner permissions first or fully delete your account.
To remove yourself from a base:
Open your Airtable home screen.
Open the base where you want to remove yourself.
Click Share in the top-right corner.
Click > in the section below “People with access.”
This will open a new window. Select the checkbox next to your name.
Click Remove 1 collaborator.
To remove yourself from an interface:
Open your Airtable home screen.
Open the base connected to the interface where you want to remove yourself.
Click Interfaces.
Click Share interface.
Click > in the section below “People with access.”
This will open a new window. Click the ⌄ icon under the “Permission” column, next to the interface collaborator you want to remove.
Click Remove access.
Adding and removing billable collaborators in the admin panel
Adding and removing collaborators in the admin panel is only available to self-serve Business, sales-led Business, and Enterprise Scale plan customers.
To add collaborators in the admin panel:
Open your admin panel.
Click Users.
Click Invite users in the upper-right corner.
Enter the requested information.
Click Send invitations.
To remove collaborators in the admin panel:
Open your admin panel.
Click Users.
Click the … icon to the right of the collaborator’s name you want to remove.
Click Remove access.
Click Remove.
Adding and removing non-billable workspace, base, and interface collaborators
To add Read-only workspace collaborators:
Open your Airtable account overview.
Select the workspace you want to add collaborators to from the "Workspace settings" menu.
Click Collaborators or Billable collaborators.
Click Add or manage workspace collaborators from the “Billable collaborators” section.
Enter your collaborator’s email address, select “Read-only",” and enter an optional message to send in the email they will receive. You can also click the checkbox next to “Notify people” to silently grant their access.
Click Invite.
To remove Read-only workspace collaborators:
Open your Airtable account overview.
Select the workspace you want to remove collaborators from in the "Workspace settings" menu.
Click Collaborators or Billable collaborators.
Click Add or manage workspace collaborators from the “Billable collaborators” section.
Click > in the section below “People with access.”
This will open a new window. Select the checkbox next to the collaborator name(s) you want to remove.
Click Remove 1 collaborator. This button will change depending upon the number of collaborators you have selected for removal.
To add Read-only base collaborators:
Open your Airtable home screen.
Open the base where you want to add a Read-only collaborator.
Click Share.
Enter your collaborator’s email address, select “Read-only,” and enter an optional message to send in the email they will receive. You can also click the checkbox next to “Notify people” to silently grant their access.
Click Invite.
To remove Read-only base collaborators:
Open your Airtable home screen.
Open the base where you want to remove a Read-only collaborator.
Click Share.
Click > in the section below “People with access.”
This will open a new window. Select the checkbox next to the collaborator name(s) you want to remove.
Note that collaborators with workspace-level access cannot be removed at the base level and, instead, must be removed at the workspace level. Hover over their permission level and click the square and arrow icon that appears to adjust their workspace permissions.
Click Remove 1 collaborator. This button will change depending upon the number of collaborators you have selected for removal.
To add Read-only interface collaborators:
Open your Airtable home screen.
Open the base connected to the interface where you want to add a Read-only collaborator.
Click Interfaces.
Click Share interface.
At least one interface must first be published in order for this button to become clickable.
Enter your collaborator’s email address, select “Read-only,” and enter an optional message to send in the email they will receive. You can also click the checkbox next to “Notify people” to silently grant their access.
Click Invite.
To remove Read-only interface collaborators:
Open your Airtable home screen.
Open the base connected to the interface where you want to remove a Read-only collaborator.
Click Interfaces.
Click Share interface.
Click > in the section below “Collaborators with access.”
This will open a new window. Click the ⌄ icon under the “Permission” column, next to the interface collaborator you want to remove.
Note that collaborators with workspace-level or base-level access cannot be removed at the interface level and, instead, must be removed at their appropriate surface level.
Lowering their permission to Read-only interface access or clicking Remove access will remove them from being considered “Billable collaborators.”
FAQs
How do I review my workspace collaborators?
Open your Airtable account overview.
Select a workspace that you own.
Click Collaborators.
Click Add or manage workspace collaborators.
Click > in the section below “People with access.”
From this screen, you can review both billable and free collaborators, update permission levels, and remove collaborators.
How do I review my base collaborators?
Open your Airtable home screen.
Open the base with collaborators you want to review from the "Workspace settings" menu.
Click Share.
Click > in the section below “People with access.”
From this screen, you can review both billable and free collaborators, update permission levels, and remove collaborators.
Can my workspace collaborators invite additional collaborators?
Any collaborator you have added can also add collaborators at the same or a lower permission level.
For example, a collaborator with commenter permission can only invite collaborators with Commenter or Read-only permissions.
How do I limit what workspaces and bases my collaborators can access?
To limit what your collaborators can access:
Share only base access instead of base and workspace access
Create and share a view instead of sharing complete base and workspace access.
Who can create workspace and base share links?
Collaborators with Owner and Creator permissions can create workspace and base invite links.
Collaborators with Creator-level base permissions can create and remove base invite links for the base(s) the owner shared with them, but they cannot create workspace invite links for the workspace in which the base is located.
How do I delete workspace or base share links?
To delete base share links, consult this support article.
To delete workspace share links:
Open your Airtable account overview.
Select the workspace with share links you want to delete from the "Workspace settings" menu.
Click Collaborators.
Click Add or manage workspace collaborators.
Click the > button below the “Invite via link” section.
Click the edit invite link button next to the workspace share link that you want to delete.
Click Delete link.
Can sharing an interface add a billable collaborator?
Yes, depending on the access you grant to interface recipient. When you share an interface using an invite link, anyone who opens the link and signs in with a verified Airtable account is granted interface access automatically. Whether that person counts as a billable collaborator depends on their permission level: Read-only interface access doesn't count toward billable collaborators, but higher levels of access can.
To review who has access through an interface and adjust it:
Open your Airtable home screen.
Open the base connected to the interface that you want to review.
Click Share in the toolbar and review the list of collaborators.
To remove interface-only access, find the collaborator in the list and change or revoke their access.
Why am I receiving the "One collaborator cannot be invited" error and how can I resolve it?
If you receive an error when inviting a collaborator, it may be caused by:
Domain restrictions: Your organization's collaborator invites setting may prevent inviting users with certain email domains. Check Admin panel > Security > Collaborator invites to confirm whether domain restrictions apply.
Recently deleted or restored accounts: If a user account was recently deleted and then restored, there may be a brief window where invite processing fails. Wait a few minutes and try again.
Workspace membership conflicts: If the invitee already has a pending invitation to this workspace, cancel the existing invite before sending a new one.