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    Adding and removing base collaborators in Airtable
    • 08 Oct 2024
    • 2 Minutes to read
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    Adding and removing base collaborators in Airtable

    • Updated on 08 Oct 2024
    • 2 Minutes to read
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    Article summary

    This article details how to add and remove base collaborators in Airtable.

    Plan availability

    All plan types

    Permissions

    Collaborators can invite others at the same or below their permission level if adding collaborators isn't restricted by a workspace owner or organization's admin

    Platform(s)

    Web/Browser, Mac app, Windows app, and mobile apps

    Related reading

    What should I consider before adding someone base collaborators?

    NOTE

    Enterprise Scale and Business admins can access additional collaboration tools on the Users page in the admin panel.

    • Base collaborators have access to all of the data in a specific base—at a specified permission level—without necessarily having access to the other bases in a workspace. This can be useful for collaborating with people who don't need to see all of the bases in an entire workspace.

    • If you find yourself adding the same collaborator to multiple bases in a single workspace, consider making them a workspace collaborator.

    • Remember that when you add a billable collaborator (commenter, editor, creator, or owner level) to your base or workspace, you will be charged.

    • Check out our Airtable permissions overview article to learn more about updating existing collaborator permissions.

    Adding base collaborators in Airtable  

    To add base collaborators via email:

    1. Open your Airtable homepage.

    2. Open the base you want to share with your preferred collaborator.

    3. Click Share next to the “Help” button.

      1. A share dialog window opens, allowing you to type in the email address(es) of the user(s) or group(s) you wish to invite to collaborate on the base.

      2. You can also add a message for you new collaborators, giving context on what you are sharing.

    4. Click the ˅ “Creator” icon next to the email field, then select your preferred permission level.

    5. Click Invite.

    To add base collaborators via link:

    1. Open your Airtable homepage.

    2. Open the base you want to share with your preferred collaborator.

    3. Click Share next to the “Help” button.

    4. Click Create link, then + Create invite link.

    5. Click the ˅ icon under the “Permission” section, then select your preferred permission level.  

    6. Select Allow any email address or Only allow emails from @airtable.com.

    7. Click Create link, then Copy link.

    Removing base collaborators in Airtable

    To remove base collaborators:

    1. Open your Airtable homepage.

    2. Open the base you want to share with your preferred collaborator.

    3. Click Share next to the “Help” button.

    4. Click Manage access.

    5. Select the checkbox next to collaborator’s name you want to remove.

    6. Click Remove collaborator.

    To remove base collaborator share links:

    1. Open your Airtable homepage.

    2. Open the base with the collaborator share link you want to remove.

    3. Click Share next to the “Help” button.

    4. Click Create link.

    5. Click the trashcan icon next to the share link you want to remove.

    6. Click Okay to confirm.

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