- Getting started with Airtable
- Introduction to Airtable basics
- Contacting Airtable Support Updated
- Airtable home screen
- Glossary of Airtable terminology
- Airtable technical requirements
- Feature differences between Airtable on desktop and mobile
- Airtable keyboard shortcuts
- Using Markdown in Airtable
- Adding descriptions in Airtable
- Finding Airtable IDs
- Airtable Automations
- Automations Overview
- Automation feature walkthroughs
- Integrated automation walkthroughs
- Airtable automation walkthroughs
- Linking existing records using automations
- Conditional groups of automation actions
- Repeating groups of Airtable automation actions
- Creating recurring records using automations
- How to delay Airtable automation runs
- Prevent automations from triggering by mistake
- Use automations to timestamp status updates
- Automation Triggers
- Airtable Triggers
- Airtable automation trigger: When record matches conditions
- Airtable automation trigger: When a form is submitted
- Airtable automation trigger: When record created
- Airtable automation trigger: When record updated
- Airtable automation trigger: When record enters view
- Airtable automation trigger: At scheduled time
- Airtable automation trigger: When webhook received
- Airtable automation trigger: When a button is clicked
- Airtable automation trigger: When email received Updated
- Integrated Triggers
- Airtable Triggers
- Automation Actions
- Airtable Actions
- Airtable automation action: Send email Updated
- Airtable automation action: Create record
- Airtable automation action: Update record
- Airtable automation action: Find records
- Airtable automation action: Sort list
- Airtable automation action: Run a script Updated
- Airtable automation action: Generate with AI
- Integrated Actions
- Airtable automation actions: Slack
- Airtable automation actions: Google Workspace
- Airtable automation action: Send MS Teams message
- Airtable automation actions: Outlook
- Airtable automation actions: Jira Cloud
- Airtable automation actions: Jira Server / Data Center
- Airtable automation actions: Salesforce
- Airtable automation action: Create post in Facebook Pages
- Airtable automation actions: GitHub Issues
- Airtable automation action: Hootsuite post
- Airtable automation action: Send Twilio SMS
- Airtable Actions
- Airtable Bases
- Using Airtable Cobuilder
- Airtable bases overview
- Creating and managing Airtable bases
- Structuring bases in Airtable
- Moving bases between workspaces in Airtable
- Creating and managing tables in Airtable
- Creating Airtable base share links
- Importing third-party data into Airtable
- Using insights in Airtable
- Troubleshooting Airtable base performance
- Airtable Betas
- Collaborating in Airtable
- Airtable Enterprise Support
- General Enterprise information
- External badging in Airtable
- Using app library and components in Airtable Updated
- Ask an Expert beta overview
- European data residency at Airtable
- Airtable user groups overview
- Airtable Enterprise API
- Creating and managing data retention policies in Airtable
- eDiscovery APIs in Airtable
- Airtable and data loss prevention
- Accessing Enterprise audit logs in Airtable
- Set up Jira Server / Data Center to connect with Airtable
- Admin panel pages
- Airtable admin panel overview
- Users - Airtable enterprise admin panel
- Airtable admin panel user details
- Groups - Airtable admin panel
- Workspaces - Airtable Enterprise Admin Panel
- Bases - Airtable admin panel
- Interfaces - Airtable admin panel
- Data sets - Airtable admin panel
- Managed apps - Airtable admin panel
- Components - Airtable admin panel
- Reports - Airtable admin panel
- Settings - Airtable admin panel Updated
- Managing Enterprise organizations
- Managing Enterprise admins in admin panel
- Using Organizations
- Organization branding for apps in Airtable
- Enterprise Hub in Airtable
- Enterprise Hub: Org unit assignment with user groups Updated
- Deactivating, removing access, and reactivating users in the admin panel
- Managing user access to workspaces and bases
- Airtable Enterprise Key Management Updated
- Custom terms of use New
- Enterprise SSO
- General Enterprise information
- Airtable Extensions
- Airtable Fields
- Fields Overview
- Attachment
- Date-based fields
- Formula
- Getting Started with Formulas
- Formula Foundations
- The essentials of Airtable formulas
- Formula writing tips for beginners
- Troubleshooting formulas
- Basic calculations
- Conditional statements
- Logical arguments
- Working with dates
- Displaying DATETIME_FORMAT using the date field in Airtable
- Working with date functions in Airtable
- Calculating the difference between dates in Airtable
- Supported DATETIME_DIFF unit specifiers in Airtable
- Supported DATETIME_FORMAT format specifiers in Airtable
- Using the DATETIME_PARSE() formula in Airtable
- Working with timezones
- Record functions
- Text functions
- Numeric functions
- Common Solutions: Beginner
- Common Solutions: Intermediate
- Common Solutions: Advanced
- Long Text Field
- Linked Record Field
- Linking records in Airtable
- Limiting linked record selection to a view in Airtable
- Dynamic filtering in linked record fields
- Linking to one, many, or a subset of Airtable records
- Converting existing fields to Airtable linked records
- Reordering record links in Airtable
- Understanding linked record relationships in Airtable
- Number-Based Fields
- Other Fields
- Rollup, lookup, and count fields
- Select and user fields
- Integrating with Airtable
- API
- Getting started with Airtable's Web API
- Creating personal access tokens
- Airtable Webhooks API Overview
- Service accounts overview
- Airtable Web API - Using filterByFormula or sort parameters
- Airtable API Deprecation Guidelines
- Airtable API: Common troubleshooting
- Managing API call limits in Airtable
- URL length limitations for web API requests
- Integration services
- Third-party integrations via OAuth overview
- Troubleshooting disconnected OAuth integrations in Airtable
- Options for integrating with Airtable
- Third-party integrations - Common troubleshooting
- Low-code integrations - Common troubleshooting
- Integrating Airtable with external calendar applications
- Visualizing records from Airtable in Tableau
- Visualizing Airtable records in Microsoft Power BI & Power Query
- Integrating HubSpot with Airtable
- Using Zapier to integrate Airtable with other services
- Using Zapier's Multi-Step Zaps to find and update records
- Using IFTTT to integrate Airtable with other services
- Integrating with AWS Lambda & DynamoDB
- Developer tools
- API
- Airtable Interface Designer
- Interface Designer overview articles
- Interface layouts
- Interface elements
- Adding and removing elements in interfaces
- Adding layouts to interfaces
- Formatting elements in interfaces
- Interface element: Button
- Interface element: Calendar
- Interface element: Chart
- Interface element: Filter
- Interface element: Gallery
- Interface element: Grid
- Interface element: Kanban
- Interface element: Number
- Interface element: Record picker
- Interface element: Text
- Interface element: Timeline
- Learning and Resources
- Managing Airtable
- Airtable Policy
- Airtable Records
- Airtable Sync
- Airtable Views
- Airtable Workspaces
- 28 Mar 2024
- 3 Minutes to read
- Print
- Share
- DarkLight
- PDF
Deactivating, removing access, and reactivating users in the admin panel
- Updated on 28 Mar 2024
- 3 Minutes to read
- Print
- Share
- DarkLight
- PDF
Admins can use the admin panel to deactivate, remove access and provision (activate/reactivate) users. This article details how to manage collaborators from the users' page of the admin panel.
NOTE
Deactivating users and removing them from a base or workspace are different actions. Deactivating users prevents them from logging in to Airtable, while removing users only removes their existing workspace and base privileges—still allowing users to log into Airtable and create workspaces and bases.
Business and Enterprise Scale only | |
Platform(s) | Web/Browser, Mac app, and Windows app |
Related reading |
|
Airtable terminology |
|
Deactivating, removing access, and provisioning individual users in the admin panel
Deactivating/removing access/provisioning individual users
NOTE
Once a user is added as a collaborator to a base or workspace under your organization's enterprise plan, admins can manage them from the admin panel.
Visit your admin panel.
Click Users.
Search for and locate the user you want to deactivate or provision.
Click ... icon next to your preferred user's name.
Select either Deactivate/ Remove access or Provision.
Click Deactivate/ Remove access or Provision to confirm your selection.
NOTE
Once someone is deactivated, their license is revoked, and their account can no longer access Airtable. If they are reactivated, they will regain access to Airtable, including their previous workspaces and bases.
Deactivating, removing access, and provisioning multiple users in the admin panel
Deactivating/removing access/provisioning individual users
NOTE
Instead of deactivating or provisioning individual user accounts, admins can select multiple accounts and apply those changes simultaneously.
Visit your admin panel.
Click Users.
Click the checkboxes to the left of your preferred users' names.
Click Actions in the top right corner.
Select Deactivate/ Remove access or Provision users.
Click Deactivate/ Remove access or Provision to confirm your selection.
Transferring bases owned by deactivated users in the admin panel
Transferring bases owned by deactivated users
NOTE
Enterprise admins can transfer ownership of bases previously owned by now-deactivated users to themselves or another user.
Visit your admin panel.
Click Workspaces.
Search for and locate the workspace hosting the base you want to transfer.
Click that workspaces’ “bases” link under the “Bases” column.
![Screenshot 2024-02-02 at 3.00.40%E2%80%AFPM.png](http://cdn.airtable.document360.io/d0ee2ee4-3f78-47c7-b388-85e40be9fb89/Images/Documentation/Screenshot 2024-02-02 at 3.00.40 PM.png)
Search for and locate the base you want to transfer to a new owner.
Click the ↗️ icon next to the name of the base you want to transfer.
Click Share in the top-right corner
Click Manage access.
Search for or locate the account where you want to transfer your workspace.
Click the ↗️ next to the account name’s permission level under the “Permission” column.
Click the ⌄ icon under the “Permission” column and select “Owner.”
Click Confirm.
Reactivating deactivated users in the admin panel
Reactivating deactivated users
Visit your admin panel.
Click Users.
Click the “Status” filter and select Deactivated.
![Screenshot 2024-03-28 at 3.18.04 PM.png](http://cdn.airtable.document360.io/d0ee2ee4-3f78-47c7-b388-85e40be9fb89/Images/Documentation/Screenshot 2024-03-28 at 3.18.04 PM.png)
Search for and locate the user you want to reactivate.
Click ... icon next to your preferred user's name.
Click Provision.
FAQs
How can I remove a user's admin privileges?
To remove an admin, check out this support article.
What happens to automations, syncs, and workspaces owned by collaborators once they are deactivated?
Automations - If the user you're deactivating set up any Automations that use triggers or actions with external accounts like Google or Slack, it's important to have another collaborator in the affected base(s) edit those automations to connect with their external account(s) instead. This can be done by selecting a different account from the actions' dropdown menus. Also, it would be advisable to inform your IT team to keep the user's email active or transfer ownership of any external accounts that may be connected.
Syncs - Syncs created by the user will stop syncing and will need to be reconfigured. If you're organization is specifically using the Emailed data sync integration, there are some unique points to consider. Unlike regular Syncs, the Emailed data sync integration will continue to function even after the owner is deactivated, as long as other users have the email address to send the file to or set as an email endpoint for automated services. However, it's important to note that ownership of the table containing the Emailed data sync integration cannot be transferred from one user to another. For a new person to assume ownership, they would need to set up a new sync. For more information on this, you can refer to this support article.
Workspace ownership - If the user being deactivated is a unique owner on the workspace, it's crucial to manually transfer ownership to another collaborator prior to deactivation. As an admin, you can adjust the workspace permissions via the admin panel.
Can deactivated users be removed from the user's list in the admin panel?
No. While there is no way to remove deactivated users from the user's list, you can filter deactivated users out of your results if needed.
Table of contents