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    Organizing Airtable views
    • 07 Jun 2023
    • 2 Minutes to read
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    Organizing Airtable views

    • Updated on 07 Jun 2023
    • 2 Minutes to read
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    Article Summary

    In Airtable, a view is a particular way to look at and organize the underlying data in a table. The default type of view is a grid, but other types include form, calendar, gallery, and Kanban. A given table can have multiple views and multiple view types. In this article, we discuss the My views and All views sections located within Airtable bases. 

    Introduction

    Plan availabilityAll plan types/levels  
    Permissions Creators - Base collaborators at the Creator level can create, rename, or delete view sections to best organize views for each table within that base.
    Platform(s)Web/Browser, Mac app, and Windows app 
    Related reading
    Airtable terminology
    • Collaborative view - A view whose configurations can be customized or modified by all base creators or editors. It's the default type of view for all new views.
    • Personal view - A type of view that base creators, editors, or commenters can create, either for themselves or to assign to others. Only the current owner of the personal view can customize or modify its view configurations. Personal views are only available for bases within workspaces on Pro and Enterprise plans.

    Airtable views at a glance  

    Note
    • View sections are a premium feature available on workspaces on Pro or Enterprise plans.
    • Your My Views section will only appear when you have one ore more personal or favorite views.

    Airtable view sections are automatically created organizational structures that allow you to access and manage all your views quickly. These view sections are broken into two distinct areas: 

    • My views - a collection of favorited and personal views 
    • All views - a collection of all views created by or shared with you 

    Accessing views in Airtable 

    To access My views or All views
    1. Visit your Airtable homepage. 
    2. Select and open your preferred based. 
      1. After opening a base, your My views and All views sections are visible in the top-left corner. 

    Creating personal or collaborative views in Airtable 

    To create a personal or collaborative view
    1. Visit your Airtable homepage. 
    2. Select and open your preferred based. 
    3. Click the + icon next to My views or All views. 
    4. Select your preferred view type.  
    5. Choose between Collaborative, Personal, or Locked. 
    6. Click Create new view.

    Favoriting views in Airtable 

    To favorite a view in Airtable

    Collapsing and expanding views in Airtable 

    To collapse an Airtable view section
    1. Visit your Airtable homepage. 
    2. Select and open your preferred based.
    3.  Click the ⌄ symbol next to My views.
    To collapse an Airtable view section
    1. Visit your Airtable homepage.
    2. Select and open your preferred based. 
    3. Click the ˄ symbol next to My views.

    Creating sections in Airtable 

    To create a section in Airtable
    1. Visit your Airtable homepage. 
    2. Select and open your preferred based.
    3. Click New section in the bottom-left corner and name your new section.
      1.  To move a view into section, right-click on your preferred view's name, choose Move to, and select the select your desired location. 

    Renaming sections or views in Airtable 

    To rename a section or view
    1. Visit your Airtable homepage. 
    2. Select and open your preferred based. 
    3. Right-click on the name of section or view you want to update.  
    4. Click Rename section or Rename view. 

    FAQs

    Is the Personal Views section visible if no personal views are created?

    By default, you will not see the Personal views section if you do not have any personal views. However, if you toggle the Show everyone's personal views option, the Personal views section will appear if your collaborators have personal views. 

    What is the max amount of views that can be created per table?

    You can create 1000 view sections per table 1001, including the More default view section.

    What is the max amount of view sections can be created per table?

    You can create 1000 views per table.


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