Airtable permissions overview

Workspace-level collaborators at the Owner and Creator levels have extra permissions regarding the workspace itself, which are outlined below.

• Workspaces can have multiple owners.

• Only owners can grant owner permissions.

• By default, the person who created the workspace is the owner.

  • The workspace creator is the only individual with permissions who can update that workspace's owner—after those changes are implemented, either owner can update the original owner's permissions. 

• If you are the sole owner of a workspace with multiple members, you will need to transfer ownership to another member before deleting your account.

• Only account owners receive notifications when potential collaborators request access to a particular base.

When inviting workspace or base collaborators, it’s always a good idea to invite the collaborators in with Read-only permissions. By first inviting in your collaborators with read-only permissions, you can avoid incurring billable collaborator charges. Once invited, you can then determine the necessary permissions to provide to the collaborator.

When managing a larger team of collaborators within a workspace, it’s best to consider having at least two workspace owners. The reason for this is that if one workspace owner is on leave, the workspace is not stuck in a position of not being able to perform workspace administrative duties.

Note

Enterprise Admins have additional user management tools available in Admin Panel. 

• You cannot change permission levels for a base collaborator from the workspace share dialog. 

• Similarly, you cannot change permission levels for a workspace collaborator from a base share dialog. However, in a base share modal, you'll see an arrow icon  to click from the base share management into the appropriate workspace share management modal to change that workspace collaborator's permissions.

• You cannot change permission levels for yourself (or anyone else) if doing so would grant you greater edit access to the data. For example: if you are an editor, you cannot grant yourself or anyone else creator permissions; if you are a read-only collaborator, you cannot grant yourself or anyone else editor permissions.

To view or change the permission settings of a workspace collaborator, go to the workspace share dialog, which can be accessed by clicking on the big green share button next to a workspace's name on the homepage.

You can update any collaborator's permissions level by using the dropdown to the right of their name, or click the X to remove them from the workspace entirely.

To view or change the permission settings of a base collaborator, go to the relevant base share dialog, which can be accessed by clicking the share button in the top right corner of the base.

The base share dialog includes a "Manage" button. Clicking on this button will show you which collaborators with access to the base are workspace collaborators and which are base collaborators.

To change a collaborator's permission level, select the permission level you want from the dropdown menu next to that collaborator's name.

To remove a collaborator, click the checkbox next to their name and click the "Remove x collaborator(s)" button.

1. Navigate to the base you want to remove yourself from.

2. Click the Share button in the upper right corner of the base.

3. Click on Manage access in the dialog that pops up.

4. Click the checkbox next to your name.

5. Click the Remove 1 collaborator option that appears in the upper right corner of the dialog.

Note

If you are a collaborator at the workspace level, then you will not be able to remove your base access from this dialog since workspace collaborators have access to all bases in a workspace. Instead, in the “Permission” column, click the link next to your permission level to access the workspace permission settings dialog and follow similar steps there to remove your access to the entire workspace.

1. Navigate to the interface that you want to remove yourself from.

2. Click the Share button in the bottom left corner of the interface.

3. Click on Manage access in the dialog that pops up.

4. In the “Permission” column, click on your permission level and then click Remove access.

Note

If you are a collaborator at the workspace or base level, then you will not be able to remove your interface access from this dialog since workspace or base collaborators have access to all interfaces within a workspace or base, respectively. Instead, you’ll need to remove your access at the base or workspace level as outlined above and below.

1. Navigate to your home screen.

2. Either search for the workspace you want to remove yourself from or choose that workspace from the sidebar on the left side of the homescreen.

3. Once you have clicked into the workspace, click the Share button in the top right portion of the screen.

4. Click on Manage access in the dialog that pops up.

5. Click the checkbox next to your name.

6. Click the Remove 1 collaborator option that appears in the upper right corner of the dialog.

1. Visit your Airtable homepage. 

2. Open the base shared with you. 

3. Click Share in the top right corner. 

4. Click Manage access. 

5. Click Permission to sort users by permission level (creator, owner, editor).