- 08 Nov 2023
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Airtable permissions overview
- Updated on 08 Nov 2023
- 4 Minutes to read
- Print
- DarkLight
- PDF
Airtable collaborators can be given specific permissions that determine what they can and cannot edit in a workspace or base. Permissions are an important part of healthy team collaboration. With the right permissions, you can ensure that only certain people are permitted to change the information in your bases. This article outlines the different actions that can be taken by collaborators on each permissions level.
Introduction
Plan availability | All plan types |
Permissions |
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Platform(s) | Web/Browser, Mac app, Windows app, and mobile apps |
Collaboration at a glance
There are two ways to add collaborators: on the workspace level, and on the base level. If you add a workspace collaborator, they will have access to every base in the workspace at the permission level they are assigned. If you add a base collaborator, they will only have access to that specific base at the permission level they are assigned.
Base actions
Owner/Creator | Editor | Commenter | Read-Only | |
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Access/view the entire base at your assigned permission level | ✅ | ✅ | ✅ | ✅ |
Invite users at or below your permission level | ✅ | ✅ | ✅ | ✅ |
Create or remove a view share link | ✅ | ✅ | ||
Create or remove a base collaborator invite link | ✅ | |||
Rename the base | ✅ |
Owner/Creator | Editor | Commenter | Read-Only | |
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Comment on records | ✅ | ✅ | ✅ |
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Add, delete, or modify records | ✅ | ✅ |
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Owner/Creator | Editor | Commenter | Read-Only | |
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Download a CSV of the view | ✅ | ✅ | ✅ | ✅ |
Print a view | ✅ | ✅ | ✅ | ✅ |
Copy data in a view | ✅ | ✅ | ✅ | ✅ |
Add, delete, or modify views | ✅ | ✅ | ✅ |
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Delete other collaborators' personal views | ✅ |
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Owner/Creator | Editor | Commenter | Read-Only | |
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Add, delete, duplicate, rename, and customize fields | ✅ |
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Owner/Creator | Editor | Commenter | Read-Only | |
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Add, delete, duplicate, and rename tables | ✅ |
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Import CSV as a new table | ✅ |
Owner/Creator | Editor | Commenter | Read-Only | |
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Create, delete, or duplicate an automation | ✅ |
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Configure an automation (turn on/off, edit trigger type, edit action type, or add actions) | ✅ |
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Rename an automation | ✅ |
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Edit an automation description | ✅ |
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View automation configuration | ✅ | ✅ | ✅ | ✅ |
Copy automation URL | ✅ | ✅ | ✅ | ✅ |
Owner/Creator | Editor | Commenter | Read-Only | |
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Create or remove a syncable view share link | ✅ | ✅ |
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Manually sync ("Sync now") | ✅ | ✅ |
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Create or delete a synced table | ✅ |
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Update sync configuration | ✅ |
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Owner/Creator | Editor | Commenter | Read-Only | |
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Create an extension | ✅ |
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Configure an extension's settings | ✅ | ✅ |
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Rename, edit an extension's description, or move an extension to a different dashboard | ✅ |
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Delete, disable, duplicate, or share an extension | ✅ |
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Add, delete, or rename an extension dashboard | ✅ |
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Owner/Creator | Editor | Commenter | Read-Only | |
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Create an interface or an interface page | ✅ |
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Edit, preview, or publish an interface | ✅ |
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Add/edit/remove elements in an interface | ✅ |
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Delete, duplicate, or rename an interface | ✅ |
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Restrict interface sharing | ✅ | |||
Update records via editable inline records or editable record details. | ✅ | ✅ |
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Create/delete new records in interfaces (When enabled) | ✅ | ✅ | ||
Add new records via interface form submissions | ✅ | ✅ | ||
View an interface | ✅ | ✅ | ✅ | ✅ |
Workspace actions
Workspace-level collaborators at the Owner and Creator levels have extra permissions regarding the workspace itself, which are outlined below.
Owner | Creator | Editor | Commenter | Read-Only | |
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Access all bases within the workspace at your assigned permission level | ✅ | ✅ | ✅ | ✅ | ✅ |
Invite users at or below your permission level | ✅ | ✅ | ✅ | ✅ | ✅ |
Rename the workspace | ✅ | ✅ | |||
Add and delete bases in the workspace | ✅ | ✅ | |||
Rearrange bases within the workspace | ✅ | ✅ | |||
Move a base from the workspace to another workspace | ✅ | ✅ (restrictions apply) | |||
Adjust the billing settings, upgrade the workspace | ✅ | ||||
Grant owner permissions | ✅ |
Owner permission level dependencies
- Workspaces can have multiple owners.
- Only owners can grant owner permissions.
- By default, the person who created the workspace is the owner.
- The workspace creator is the only individual with permissions who can update that workspace's owner—after those changes are implemented, either owner can update the original owner's permissions.
- If you are the sole owner of a workspace with multiple members, you will need to transfer ownership to another member before deleting your account.
- Only account owners receive notifications when potential collaborators request access to a particular base.
Managing and updating collaborator permissions;
- You cannot change permission levels for a base collaborator from the workspace share dialog.
- Similarly, you cannot change permission levels for a workspace collaborator from a base share dialog. However, in a base share modal, you'll see an arrow icon
to click from the base share management into the appropriate workspace share management modal to change that workspace collaborator's permissions.
- You cannot change permission levels for yourself (or anyone else) if doing so would grant you greater edit access to the data. For example: if you are an editor, you cannot grant yourself or anyone else creator permissions; if you are a read-only collaborator, you cannot grant yourself or anyone else editor permissions.
To view or change the permission settings of a workspace collaborator, go to the workspace share dialog, which can be accessed by clicking on the big green share button next to a workspace's name on the homepage.
You can update any collaborator's permissions level by using the dropdown to the right of their name, or click the X to remove them from the workspace entirely.
To view or change the permission settings of a base collaborator, go to the relevant base share dialog, which can be accessed by clicking the share button in the top right corner of the base.
The base share dialog includes a "Manage" button. Clicking on this button will show you which collaborators with access to the base are workspace collaborators and which are base collaborators.
To change a collaborator's permission level, select the permission level you want from the dropdown menu next to that collaborator's name.
To remove a collaborator, click the checkbox next to their name and click the "Remove x collaborator(s)" button.