Adding, duplicating, and deleting Airtable records

1. Visit your Airtable homepage.

2. Click Create a base or open an existing base.

3. Once inside your base, click the + icon in the bottom-left corner of your bases’ table.

Note

Alternatively, records can be added by clicking the + icon at the bottom of your base or by right-clicking on any record and selecting Insert record above/below.

1. Visit your Airtable homepage.

2. Open your preferred base.

3. Right-click on the record you want to duplicate and select Duplicate record.

Note

Alternatively, records can be duplicated by selecting a record, clicking the Ctrl/Option key, and dragging and releasing the record.

1. Visit your Airtable homepage.

2.  Open your preferred base.

3.  Right-click on the record you want to delete and select Delete record.

Note

• To delete multiple records simultaneously, select the checkboxes next to the records you intended to delete, then right-click and click Delete all selected records. 

• After deleting a record, it will temporarily be available in your workspace trash for 7 days. Learn more about base and workspace trash in our Trash for deleted bases and workspaces article.

Instead of deleting records, you can archive records by applying filtering conditions to your views to hide content that is no longer relevant. 

Suppose any records are updated to match your archive filter criteria. In that case, those records will automatically appear in the archived records view. They will no longer be visible in any views which exclude archived records. We recommend reviewing our Advanced filtering using conditions article for more on customizing your filtering conditions with condition groups.

Note

Keep in mind that archiving doesn’t free up record limits. We recommend checking our records limits article for additional context. We do not currently offer the ability to archive a base, but you can remove a base from your workspace by deleting it.

To find the number of records in a base:

1. Open your Airtable account overview.

2. Select the workspace — hosting the base you're interested in — from the "Workspace settings" menu.

3. Scroll to the “Usage” section at the bottom of the page.

   1. The “Usage” section details usage for automations, credits, records, and attachments for workspaces and bases.

Records can be duplicated using the fill handle.

We recommend using the dedupe extension or this delete duplicates script to merge, delete, and duplicate records.

Yes, you can use the “Create record” action in an automation to create records based on certain conditions determined by the automation trigger or automation logic.

At this time the only way to delete a record using an automation is to do so via the Run a script action.

To rename a table:

1.  Click the arrow next to your table's name. 

2.  Click Rename table and enter your preferred name. 

3.  Under “What should each record be called?” click the down arrow to select an updated name.