- 30 Mar 2023
- 3 Minutes to read
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Permissions overview
- Updated on 30 Mar 2023
- 3 Minutes to read
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Airtable collaborators can be given specific permissions that determine what they can and cannot edit in a workspace or base. Permissions are an important part of healthy team collaboration : with the right permissions, you can ensure that only certain people are permitted to change the information in your bases. This article outlines the different actions that can be taken by collaborators on each permissions level.
Brief collaboration overview
There are two ways to add collaborators: on the workspace level, and on the base level. If you add a workspace collaborator, they will have access to every base in the workspace at the permission level they are assigned. If you add a base collaborator, they will only have access to that specific base at the permission level they are assigned.
Base actions
Owner/Creator | Editor | Commenter | Read-Only | |
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General actions | ||||
Access/view the entire base at your assigned permission level | ✅ | ✅ | ✅ | ✅ |
Invite users at or below your permission level | ✅ | ✅ | ✅ | ✅ |
Create or remove a view share link | ✅ | ✅ | ||
Create or remove a base collaborator invite link | ✅ | |||
Rename the base | ✅ | |||
Record actions | ||||
Comment on records | ✅ | ✅ | ✅ |
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Add, delete, or modify records | ✅ | ✅ |
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View actions | ||||
Download a CSV of the view | ✅ | ✅ | ✅ | ✅ |
Print a view | ✅ | ✅ | ✅ | ✅ |
Copy data in a view | ✅ | ✅ | ✅ | ✅ |
Add, delete, or modify views | ✅ | ✅ | ✅ |
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Delete other collaborators' personal views | ✅ |
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Field actions | ||||
Add, delete, rename and customize fields | ✅ |
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Table actions | ||||
Add, delete, and rename tables | ✅ |
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Import CSV as a new table | ✅ | |||
Automations | ||||
Create, delete, or duplicate an automation | ✅ |
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Configure an automation (turn on/off, edit trigger type, edit action type, or add actions) | ✅ |
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Rename an automation | ✅ |
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Edit an automation description | ✅ |
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View automation configuration | ✅ | ✅ | ✅ | ✅ |
Copy automation URL | ✅ | ✅ | ✅ | ✅ |
Sync | ||||
Create or remove a syncable view share link | ✅ | ✅ |
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Manually sync ("Sync now") | ✅ | ✅ |
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Create or delete a synced table | ✅ |
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Update sync configuration | ✅ |
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Extensions | ||||
Create an extension | ✅ |
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Configure an extension's settings | ✅ | ✅ |
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Rename, edit description, or move an extension to a different dashboard | ✅ |
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Delete, disable, duplicate, or share an extension | ✅ |
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Add, delete, or rename an extension dashboard | ✅ |
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Interface Designer | ||||
Create an interface or an interface page | ✅ |
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Edit, preview, or publish an interface | ✅ |
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Add/edit/remove elements in an interface | ✅ |
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Delete, duplicate, or rename an interface | ✅ |
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Restrict interface sharing | ✅ | |||
Update records via editable inline records or editable record details. | ✅ | ✅ |
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Add new records via interface form submissions | ✅ | ✅ | ||
View an interface | ✅ | ✅ | ✅ | ✅ |
Workspace actions for workspace-level collaborators
Workspace-level collaborators at the Owner and Creator levels have extra permissions regarding the workspace itself, which are outlined below.
Owner | Creator | Editor | Commenter | Read-Only | |
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Access all bases within the workspace at your assigned permission level | ✅ | ✅ | ✅ | ✅ | ✅ |
Invite users at or below your permission level | ✅ | ✅ | ✅ | ✅ | ✅ |
Rename the workspace | ✅ | ✅ | |||
Add and delete bases in the workspace | ✅ | ✅ | |||
Rearrange bases within the workspace | ✅ | ✅ | |||
Move a base from the workspace to another workspace | ✅ | ✅ (restrictions apply) | |||
Adjust the billing settings, upgrade the workspace | ✅ | ||||
Grant owner permissions | ✅ |
Owner permission level
You will have the Owner permission level if you are the owner of a workspace. A few things to note about owners:
- A workspace can have multiple owners.
- Only another owner can grant owner permissions.
- By default, the person who created the workspace is the owner.
- To change the owner from the default, you will need to ask the owner to make another person an owner. (After that, the new owner can remove the old owner's owner permissions or the old owner can remove their own owner permissions.)
- If you are the sole owner of a workspace with multiple members, you will need to transfer ownership of that workspace to another member before deleting your account.
- Only account owners receive notifications when potential collaborators request access to a particular base. These notifications arrive via email and/or within the extension (bell icon in the upper right-hand corner of the page).