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    Airtable permissions overview
    • 17 Dec 2024
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    Contents

    Airtable permissions overview

    • Updated on 17 Dec 2024
    • 5 Minutes to read
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    Article summary

    Plan availability

    All plan types 

    Permissions

    • Admins - Can perform the actions noted below in workspaces/bases where they are added as collaborators. Otherwise, admins can manage user permissions from Admin Panel. 

    • All users - Can take various actions throughout Airtable as discussed in the article below. 

    Platform(s)

    Web/Browser, Mac app, Windows app, and mobile apps 

    Related reading

    Airtable base and workspace actions

    Airtable collaborators can be given specific permissions to determine what they can and cannot change, edit, and share in a workspace or base. This article outlines the different actions that collaborators can take on each permission level.

    Base actions

    General actions


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Access/view the entire base at your assigned permission level

    ✅

    ✅

    ✅

    ✅

    Invite users at or below your permission level

    ✅

    ✅

    ✅

    ✅

    Create or remove a view share link

    ✅

    ✅



    Create or remove a base collaborator invite link

    ✅




    Rename the base

    ✅




    Record actions


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Comment on records

    ✅

    ✅

    ✅

     

    Add, delete, or modify records

    ✅

    ✅

     

     

    View actions


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Download a CSV of the view

    ✅

    ✅

    ✅

    ✅

    Print a view

    ✅

    ✅

    ✅

    ✅

    Copy data in a view

    ✅

    ✅

    ✅

    ✅

    Add, delete, or modify views

    ✅

    ✅

    ✅
     *personal views only

     

    Lock and unlock views

    ✅

     

     

     

    Delete other collaborators' personal views

    ✅

     

     

     

    Field actions


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Add, delete, duplicate, rename, and customize fields

    ✅

     

     

     

    Table actions


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Add, delete, duplicate, and rename tables

    ✅

     

     

     

    Import CSV as a new table

    ✅




    Airtable Automations


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Create, delete, or duplicate an automation

    ✅

     

     

     

    Configure an automation (turn on/off, edit trigger type, edit action type, or add actions)

    ✅

     

     

     

    Rename an automation

    ✅

     

     

     

    Edit an automation description

    ✅

     

     

     

    View automation configuration

    ✅

    ✅

    ✅

    ✅

    Copy automation URL

    ✅

    ✅

    ✅

    ✅

    Airtable Sync


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Create or remove a syncable view share link

    ✅

    ✅

     

     

    Manually sync ("Sync now")

    ✅

    ✅

     

     

    Create or delete a synced table

    ✅

     

     

     

    Update sync configuration

    ✅

     

     

     

    Airtable Extensions


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Create an extension

    ✅

     

     

     

    Configure an extension's settings

    ✅

    ✅

     

     

    Rename, edit an extension's description, or move an extension to a different dashboard

    ✅

     

     

     

    Delete, disable, duplicate, or share an extension

    ✅

     

     

     

    Add, delete, or rename an extension dashboard

    ✅

     

     

     

    Airtable Interface Designer


    Owner/Creator

    Editor

    Commenter

    Read-Only

    Create an interface or an interface page

    ✅

     

     

     

    Edit, preview, or publish an interface

    ✅

     

     

     

    Add/edit/remove elements in an interface

    ✅

     

     

     

    Delete, duplicate, or rename an interface

    ✅

     

     

     

    Restrict interface sharing

    ✅




    Update records via editable inline records or editable record details.

    ✅

    ✅

     

     

    Create/delete new records in interfaces (When enabled)

    ✅

    ✅



    Add new records via interface form submissions

    ✅

    ✅



    View an interface

    ✅

    ✅

    ✅

    ✅ 

    Workspace actions

    To confirm which collaborators have "Owner" permissions:

    1. Open your Airtable homepage.

    2. Select your preferred workspace from the "All workspaces" menu.

    3. Collaborators with "Owner" permissions are visible under the "Collaborators" section.

    Workspace actions for workspace-level collaborators

    Workspace-level collaborators at the Owner and Creator levels have extra permissions regarding the workspace itself, which are outlined below.

     

    Owner

    Creator

    Editor

    Commenter

    Read-Only

    Access all bases within the workspace at your assigned permission level

    ✅

    ✅

    ✅

    ✅

    ✅

    Invite users at or below your permission level

    ✅

    ✅

    ✅

    ✅

    ✅

    Rename the workspace

    ✅

    ✅

     

     

     

    Add and delete bases in the workspace

    ✅

    ✅

     

     

     

    Rearrange bases within the workspace

    ✅

    ✅

     

     

     

    Move a base from the workspace to another workspace 

    ✅

    ✅


    ( restrictions apply)

     

     

     

    Adjust the billing settings, upgrade the workspace

    ✅

     

     

     

     

    Grant owner permissions

    ✅

     

     

     

    Owner permission level dependencies 

    Owner dependencies

    • Workspaces can have multiple owners.

    • Only owners can grant owner permissions.

    • By default, the person who created the workspace is the owner.

      • The workspace creator is the only individual with permissions who can update that workspace's owner—after those changes are implemented, either owner can update the original owner's permissions. 

    • If you are the sole owner of a workspace with multiple members, you will need to transfer ownership to another member before deleting your account.

    • Only account owners receive notifications when potential collaborators request access to a particular base.

    Inviting collaborators on paid workspaces

    When inviting workspace or base collaborators, it’s always a good idea to invite the collaborators in with Read-only permissions. By first inviting in your collaborators with read-only permissions, you can avoid incurring billable collaborator charges. Once invited, you can then determine the necessary permissions to provide to the collaborator.

    Considerations for larger organizations

    When managing a larger team of collaborators within a workspace, it’s best to consider having at least two workspace owners. The reason for this is that if one workspace owner is on leave, the workspace is not stuck in a position of not being able to perform workspace administrative duties.

    Note

    Enterprise Admins have additional user management tools available in Admin Panel. 

    Removing yourself from a base, interface, or workspace

    Below, you’ll find the steps necessary to remove yourself from having access to a base, interface, or workspace. You can also follow similar steps to remove other users at or below your permission level. Additionally, Business and Enterprise Scale admins can utilize the Users, Interfaces, and Workspaces page in admin panel to understand and modify user access on each of those surfaces.

    To remove your access to a base:

    1. Navigate to the base you want to remove yourself from.

    2. Click the Share button in the upper right corner of the base.

    3. Click on Manage access in the dialog that pops up.

    4. Click the checkbox next to your name.

    5. Click the Remove 1 collaborator option that appears in the upper right corner of the dialog.

    NOTE

    If you are a collaborator at the workspace level, then you will not be able to remove your base access from this dialog since workspace collaborators have access to all bases in a workspace. Instead, in the “Permission” column, click the link next to your permission level to access the workspace permission settings dialog and follow similar steps there to remove your access to the entire workspace.

    To remove your access to an interface:

    1. Navigate to the interface that you want to remove yourself from.

    2. Click the Share button in the bottom left corner of the interface.

    3. Click on Manage access in the dialog that pops up.

    4. In the “Permission” column, click on your permission level and then click Remove access.

    Note

    If you are a collaborator at the workspace or base level, then you will not be able to remove your interface access from this dialog since workspace or base collaborators have access to all interfaces within a workspace or base, respectively. Instead, you’ll need to remove your access at the base or workspace level as outlined above and below.

    To remove your access to a workspace:

    1. Navigate to your home screen.

    2. Either search for the workspace you want to remove yourself from or choose that workspace from the sidebar on the left side of the homescreen.

    3. Once you have clicked into the workspace, click the Share button in the top right portion of the screen.

    4. Click on Manage access in the dialog that pops up.

    5. Click the checkbox next to your name.

    6. Click the Remove 1 collaborator option that appears in the upper right corner of the dialog.

    Airtable permissions and billing

    NOTE

    Team plan billable collaborator permissions:

    • Workspace owners

    • Workspace collaborators with “Creator” permissions.  

    • Workspace collaborators with “Editor” permissions.

    • Workspace collaborators with “Commenter” permissions.  

    • Base collaborators with "Creator" permissions that can access at least 1 base in the shared workspace.

    • Base collaborators with "Editor" permissions that can access at least 1 base in the shared workspace.

    • Base collaborators with "Commenter" permissions that can access at least 1 base in the shared workspace.

    • Interface collaborators with “Editor” permissions.

    • Interface collaborators with “Commenter” permissions.

    Included collaborator permissions:  

    • Workspace collaborators with “Read-only” permissions.

    • Base collaborators with “Read-only” permissions.

    • Interface collaborators with “Read-only” permissions.

    FAQs

    How can I view who owns base(s) shared with me?

    1. Open your Airtable homepage. 

    2. Open the base shared with you. 

    3. Click Share in the top right corner. 

    4. Click Manage access. 

    5. Click Permission to sort users by permission level (creator, owner, editor). 

    Related video content


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