If you have at least one date field in your table, you can create a calendar view. Calendar views (as you might guess) allow you to look at your records on a calendar.
Users on Pro plans have access to a set of advanced calendar features, designed so that teams with calendar-intensive workflows can get extra insights from their records and design extra-powerful calendars. These include the ability to define date ranges, as well as the ability to plot multiple date fields from the same table on a calendar. Record coloring, another Pro plan feature, is also particularly useful in calendar views. For more information on Airtable Pro plans, please see our pricing page.
To create a new calendar view, click the dropdown arrow in the view bar, then click the "Calendar" option from the new view creation buttons at the bottom of the dialog.
You will then be prompted to select one of the table's date fields to use to place dates on the calendar.
(Note that in order to create a calendar view, you must have a date field in your table. If you do not already have one, you will be required to create a new one using the "Create a new date field" option.)
Once a date field has been selected, your calendar view will populate with the records from the selected date field.
To change the calendar view's associated date field (or date fields, if you have a Pro plan), click the calendar icon in the view bar. This will bring up the date field picker again.
You can choose to see your records on a monthly calendar or a two-week calendar by clicking the toggle in the upper left-hand corner.
By default, your calendar view will show weekend dates (Saturdays and Sundays). To minimize the appearance of weekends on your calendar view, mouse over the Saturday or Sunday column and click the Collapse weekends button that appears. You can return the weekend dates to their original appearance by mousing over the Saturday or Sunday column again and clicking the Expand weekends button.
Note: this is an advanced calendar feature, only available on Pro plans. For more information on upgrading to a Pro plan, see our pricing page.
If you have a Pro plan, the date field picker will let you select two date fields in order to define ranges. To define a date range, click the Set an end date field option next to a date field that has already been plotted. This will bring up a dropdown menu of date fields from your table. (You can also create a new field, if you'd like.)
Records with values in both fields will show up on the calendar as ranges.
You can click and drag on ranges to move them around, or click and drag on the edges of the ranges to lengthen or shorten them as desired.
Note: this is a advanced calendar feature, only available on Pro plans. For more information on upgrading to a Pro plan, see our pricing page.
If you have a Pro plan, you'll see the option to Use an additional date field in the date picker. Click on it to bring up a dropdown menu of the other date fields in your table.
You can plot up to 20 date fields (or date ranges) onto a single calendar view.
To remove a date field or range, click the X next to the date field or range you wish to remove.
If you have multiple date fields or ranges on your calendar, you have the option of giving each field or range a label to help differentiate them. Something short and sweet is usually good. (We also recommend trying emoji.)
To create a new record within a calendar view, click the + button that appears when you mouse over a date. If you have one date field for the calendar, the date field for the new record will be automatically be set to the date that was clicked.
If you are on a Pro plan and have multiple date fields and/or date ranges plotted on the same view, clicking the + button will bring up a menu allowing you to specify which date field you want the record card to be plotted to. (The menu will use the labels you defined for your different fields and ranges.)
If you add a record with a date range, the date you clicked will set to the start date.
You can edit records directly from the calendar by clicking on a card. This will bring up a mini-editor from which you can edit the primary field or the associated date field being used for scheduling. Clicking on the "Edit details" button will bring up the expanded record view; clicking on the "Delete" button will delete the record.
You can also edit a record by clicking on a card in the side bar, which will open up that record's expanded view.
Clicking and dragging a card on the calendar will also reschedule the event, editing the value in its date field. Dragging a record card from the sidebar onto a date on the calendar will also change an event's date. If you drag a record to the sidebar, that will clear the value in the date field, "unscheduling" it.
Please note, that like all changes made in any view, the changes you make on a calendar view will also be reflected in the date field in all other views!
If you have a Pro plan and have plotted any date ranges, you can click and drag on them to move them around just like the single-field cards, or click and drag on the edges of the ranges to lengthen or shorten them as desired.
As mentioned in Changing record dates, you can use the sidebar listing your records to schedule or reschedule events by clicking and dragging records to and from the sidebar.
You can also use the find record box to search through your records—it'll search through all fields for your query, not just the names of the records.
You can also click the dropdown arrow next to "All records" to instead view only records with dates (arranged in chronological order), or to view only records without dates.
You can also use the record list to jump directly to a different month or two-week period by right-clicking on a card and selecting the Go to date option.
To hide the record list and just see the calendar, you can click the X button in the top right corner of the record list. To bring the record list back, you can click the Show record list button.
To delete a calendar view, simply click on the ellipsis button in the view bar and select the "Delete calendar" option.
You can integrate an Airtable calendar view with your favorite third-party calendar app by getting an iCal link from a shared calendar view. For more specific instructions on how to do this, please see this article on integrating Airtable with external calendar applications.
Alternatively, you can also use Zapier to integrate with an external calendar app. See this article on how to integrate Airtable with Google Calendar using Zapier.