Getting started with Airtable views

1. Open your Airtable home screen.

2. Open the base where you want to create a view.

3. Click + Crew new.

4. Click Collaborative, Personal, or Locked.

5. Click Create new view.

1. Open your Airtable home screen.

2. Open the base with the view you want to delete.

3. Click the … icon the right of the view’s name.

4. Click Delete view.

1. Open your Airtable home screen.

2. Open the base with the view you want to update.

3. Open the view you want to change.

4. Click the dropdown arrow to the right of the view’s name.

5. Click the view type currently set: Collaborative view, Personal view, or Locked view.

6. Select your updated view collaboration type.

1. Open your Airtable home screen.

2. Open the base with the view you want to duplicate.

3. Click the … icon the right of the view’s name.

4. Click Duplicate view.

1. Open your Airtable home screen.

2. Open the base with the view you want to favorite.

3. Click the … icon the right of the view’s name.

4. Click Add to ‘My favorites.’  

1. Open your Airtable home screen.

2. Open the base with the view you want to reorder.

3. Select the icon to the right of the … icon and move the grid to your to your desired location.

1. Open your Airtable home screen.

2. Open the base with the view you want to rename.

3. Click the … icon the right of the view’s name.

4. Click Rename view.  

There are many things you can do to customize a view, such as:

• Show or hide fields

• (Re)arrange the order in which fields appear

• Adjust the row height

• Add filtering conditions

• Group records

• Apply sorts

• Apply record coloring to color-code your records

If you've configured a view in a certain way—for example, by applying filtering conditions, sorts, and groups—you can take that view configuration from one view and apply it to another view. To copy a view configuration from another view: 

1. Click on the dropdown next to the name of the view you are looking at, then select the Copy another view's configuration option.
   

2. This will bring up a dialog box from which you can choose various configuration elements to copy over from another view.

3. Use the Choose a view dropdown to pick the target view from which you would like to copy configuration options.

4. Then, select the configuration options you'd like to copy over. 

5. When you are finished setting up the options click the blue Copy configuration button. This will apply the selected configuration options to the active view.
   

A few notes:

• The different view configuration options that can be copied vary depending on the view type. For example, since the Calendar view doesn't have grouped records, you can't copy groups to or from a calendar view.

• You can only copy view configurations from views within the same table.

By default, a grid view displays its records at a short row height, designed for maximum density of records. At the short row height, each record shows one line of text and small attachment thumbnails. If you'd like to be able to see more text and larger images for your records, then you can adjust your row height from the default short setting.

There are four different row height options:

• Short (the most dense option, and the default height for new views)

• Medium

• Tall

• Extra Tall (the most spacious option)

To change the row height in your current view, click the row height switcher in the view bar, then select the desired row height.

The shorter row heights allow you to see more records at once, whereas the larger row heights allow you to see more information per record. Specifically, larger row heights will show multiple lines of text in text fields, multiple lines of linked records, multiple lines of multiple select field options, multiple lines of collaborators in collaborator fields, and larger images.

Note

Changing the row height does not affect the height of field headers, which are not height-adjustable.

If you're a paid plan user with creator permissions and you want to ensure that your preferred row height configuration on a view won't get accidentally changed, you can lock the view, which will prevent all collaborators from altering a view's configuration until it's been unlocked by someone with creator permissions.

To print a view:

1. Open your Airtable home screen.

2. Open the base with the view you want to print.

3. Select the view you want to print.

4. Click the ˅ icon next to the view’s name.

5. Click Print view.

6. Click Print.

1. Open your Airtable home screen.

2. Open the base with the grid view you want to export.

3. Click the down arrow icon to the right of the grid name you want to export.

4. Click Download CSV.

Not exactly. Since views are meant to give insights into the same data, the same records will appear in multiple views. The records that appear in multiple views will only be accounted for once. The total record count for a base is determined by adding the number of records that are in each table together. An unfiltered view in a table will give you an accurate count of the number of records in that table. Workspace owners can navigate to the workspace settings page to monitor base-level usage.

No. Each individual view must be deleted one at a time as outlined in the section above.

The “My favorites” section will only appear when you have at least one view favorited.

You can think of each of your favorite views like a shortcut that links back to the original view. The original view will not be moved, or affected, by starring it.

We do not currently support exporting a full base. Each table in a base will need to be downloaded as its own CSV. Since CSV files are text only, attachment files will also need to be exported separately (more info on how attachments are included in the CSV export below).

All field values visible in the view will be included in the export. Information not included in the export are record-level comments, field descriptions, base guide content, and data stored solely in extensions (like Description extension).

Attachment fields will be included in the CSV file as a filename and URL. As of November 8th, 2022, attachment URLs obtained via the CSV export functionality will expire after a few hours. Read more about this behavior and why it's important for security here.

Yes, using the List views endpoint can return all of the views from a base including the view ID, view type, and name as well as a couple of other optional parameters. Learn more here.

If you choose to switch a non-personal view to a personal view, then it is worth pointing out that the "original" view will not remain after converting to a personal view. As a best practice tip, duplicate any views you wish to keep before converting them to a personal view.

You cannot make the only view in a table into a personal view. For every table, there must always be at least one collaborative grid view accessible to everyone in the workspace.

When you duplicate a base with personal views, those personal views will remain, even if the collaborator who created those views is no longer on the base.

Personal views for removed collaborators will remain on the base, even after that collaborator is removed. You could choose to either reassign that personal view to another collaborator, or if you are an owner, or creator, on a base's workspace you could choose to remove that view.

Any owner, or creator, on a base's workspace can delete a personal view created by a collaborator, removed or otherwise.

Personal views are a premium feature available for bases within workspaces on paid Airtable plans only. So regardless of your base’s size, if your workspace is not on a current paid plan, you will not have access to premium or locked views unless your workspace plan is upgraded.

Personal views are a premium feature only available for bases within workspaces on paid Airtable plans. So if you downgrade your workspace’s plan, you will lose the ability to create new personal views, and new view creation will default to collaborative views.