Record-level revision history in Airtable
  • 18 Mar 2024
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Record-level revision history in Airtable

  • Oscuro
    Ligero
  • PDF

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Resumen del artículo

Plan availability

All plan types

Permissions

  • Owners/Creators - Can modify settings as described in the article below.

  • All base collaborators - Can see revision history in expanded records.

Platform(s)

Web/Browser, Mac app, and Windows app

Related reading

Record-level revision history in Airtable details

Record-level revision history is an overview of the changes made to each record over time. You can see the record-level revision history inside each record's activity feed when a record is expanded. If you look in the revision history, you can see which user made which changes, and when.

Record-level revision history details:

  • Comments

  • Who made edits to a record

    • Users

    • Automations including the name of the specific automation that made the update

    • Syncs

    • API calls

Expanding a record in a base

  1. Navigate to the base > table > record of your choice.

  2. Then either:

    1. Click a field in the record and press spacebar to expand the record.

    2. Or, hover over a record and click the expand icon that appears next to the record’s number.

  3. You can then choose to view All activity, Comments, or Revision history by clicking the dropdown above the comment/revision history section on the right of the expanded record.

Expanding a record in an interface (Record details)

Note

You will only be able to find comment and revision history for records when the option to “Click into record details” has been enabled and the “Comments” and/or “Revision history” have been enabled.

  1. Navigate to an interface with record details enabled.

  2. Entry points for record details vary by the type of interface layout being used, but in general you will want to do one of the following:

    1. Grid visualization - Hover over a record and click the number that appears to see comments.

    2. List visualization - Click the Open button.

    3. Gallery, Kanban, Calendar, and Timeline visualizations - Click on a record.

  3. Click on the Add a comment… or See revision history option at the bottom of a record detail page.

Record-level revision history in Airtable limitations 

Record-level revision history limitations by workspace plan:

  • For the Free plan, you will be able to see the past 2 weeks of revision history.

  • For the Team plan, you will be able to see the past 1 year of revision history.

  • For the Business plans, you will be able to see the past 2 years of revision history.

  • For the Enterprise Scale plans, you will be able to see the past 3 years of revision history.

NOTE

Note that these time limits do not apply to comments. All comments will remain in the activity feed unless they are manually deleted, regardless of how long ago they were made.

Showing and hiding record-level revision history in Airtable

Showing and hiding record-level revision history in bases:

By default, the record-level revision history is visible inside the activity feed. If you wish to hide the record-level revision history inside the activity feed and you are an owner or collaborator with creator permissions, then you can click the base history button, select the Record revision history option, and then switch off the toggle for Show history in expanded records. This is useful if you only want to see comments in your records' activity feeds.

360081166174Togglerevisionhistory.gif

If you want to hide comments and record-level revision history, you might want to hide the activity feed entirely. You can do this by expanding a record and then clicking the comment icon in the top right of the expanded record to hide comments and revision history.

360082275393ScreenShot2020-07-24at25818PM.jpg

Showing and hiding record-level revision history in interfaces:

When the ability to “Click into record details” has been enabled in an interface layout, interface builders can also choose to enable the “Revision history” toggle under the “User actions” section of the record detail properties panel. Click here to learn more.

Clearing record-level revision history in Airtable

The record revision history button also has the option to clear the revision history in all records.

Clearing record-level revision history considerations:

NOTE

Your record-level revision history is unavailable immediately after selecting "Clear revision history" and cannot be retrieved.

  • Clearing the revision history doesn't delete any of the comments on your records.

  • This only clears the history per base, not per workspace or organization.

FAQs

Is it possible to view revision history for fields or multiple records at a time?

No, revision history (and comment history) can be viewed only for a single record at a time.


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