Airtable workspace and base collaboration overview

Plan availability

All plan types

Permissions

Owners

Platform(s)

Web/Browser, Mac app, Windows app, and mobile apps

Related reading

Collaborating in the Airtable workspaces allows owners to manage which collaborators have access to workspace bases and interfaces shared with them—at a specified permission level.

Check our our Managing billable collaborators article to learn more about adding workspace collaborators and managing their permissions.

Collaborating in Airtable bases allows owners to grant collaborators access to specific bases, while not sharing workspace access—at a specified permission level.

Check our our Managing billable collaborators article to learn more about to learn more about adding base collaborators and managing their permissions.

NOTE

  • Emailing records is limited to 10 email requests per hour, each allowing a maximum of 15 recipients.

  • Free plan owners and collaborators are unable to send records to email addresses on non-Airtable collaborators.

To send records from a base:

  1. Open your Airtable homepage.

  2. Select and open your preferred base.

  3. Select the record you want to send and right click.

  4. Click Send record.

  5. Enter the email address(es) of the collaborator(s) you want to the share the record with.

  6. Click Send.

Check our our Commenting in Airtable article to learn more about to learn more about using comments to collaborate.

Check our our Commenting in Airtable article to learn more about to learn more about using AI to summarize comments.

Why does some records show a number to the left of the record’s name?

Records with comments are indicated by a visible number to the left of the record's name.

How do workspace and base owners and external collaborators work together?

Owners can collaborate with external users by creating forms and allowing those users to add records with their information.

How do base collaborators remove themselves from shared base?

To remove yourself from a shared base:

  1. Open your Airtable homepage.

  2. Open the shared base you want to remove yourself from.

  3. Click Share in the top right corner, then Manage access.

  4. Select the checkbox next to your name.

  5. Click Remove 1 collaborator.