- Getting started with Airtable
- Introduction to Airtable basics
- Contacting Airtable Support Updated
- Airtable home screen
- Glossary of Airtable terminology
- Airtable technical requirements
- Feature differences between Airtable on desktop and mobile
- Airtable keyboard shortcuts
- Using Markdown in Airtable
- Adding descriptions in Airtable
- Finding Airtable IDs
- Airtable Automations
- Automations Overview
- Automation feature walkthroughs
- Integrated automation walkthroughs
- Airtable automation walkthroughs
- Linking existing records using automations
- Conditional groups of automation actions
- Repeating groups of Airtable automation actions
- Creating recurring records using automations
- How to delay Airtable automation runs
- Prevent automations from triggering by mistake
- Use automations to timestamp status updates
- Automation Triggers
- Airtable Triggers
- Airtable automation trigger: When record matches conditions
- Airtable automation trigger: When a form is submitted
- Airtable automation trigger: When record created
- Airtable automation trigger: When record updated
- Airtable automation trigger: When record enters view
- Airtable automation trigger: At scheduled time
- Airtable automation trigger: When webhook received
- Airtable automation trigger: When a button is clicked
- Airtable automation trigger: When email received Updated
- Integrated Triggers
- Airtable Triggers
- Automation Actions
- Airtable Actions
- Airtable automation action: Send email Updated
- Airtable automation action: Create record
- Airtable automation action: Update record
- Airtable automation action: Find records
- Airtable automation action: Sort list
- Airtable automation action: Run a script Updated
- Airtable automation action: Generate with AI
- Integrated Actions
- Airtable automation actions: Slack
- Airtable automation actions: Google Workspace
- Airtable automation action: Send MS Teams message
- Airtable automation actions: Outlook
- Airtable automation actions: Jira Cloud
- Airtable automation actions: Jira Server / Data Center
- Airtable automation actions: Salesforce
- Airtable automation action: Create post in Facebook Pages
- Airtable automation actions: GitHub Issues
- Airtable automation action: Hootsuite post
- Airtable automation action: Send Twilio SMS
- Airtable Actions
- Airtable Bases
- Using Airtable Cobuilder
- Airtable bases overview
- Creating and managing Airtable bases
- Structuring bases in Airtable
- Moving bases between workspaces in Airtable
- Creating and managing tables in Airtable
- Creating Airtable base share links
- Importing third-party data into Airtable
- Using insights in Airtable
- Troubleshooting Airtable base performance
- Airtable Betas
- Collaborating in Airtable
- Airtable Enterprise Support
- General Enterprise information
- External badging in Airtable
- Using app library and components in Airtable Updated
- Ask an Expert beta overview
- European data residency at Airtable
- Airtable user groups overview
- Airtable Enterprise API
- Creating and managing data retention policies in Airtable
- eDiscovery APIs in Airtable
- Airtable and data loss prevention
- Accessing Enterprise audit logs in Airtable
- Set up Jira Server / Data Center to connect with Airtable
- Admin panel pages
- Airtable admin panel overview
- Users - Airtable enterprise admin panel
- Airtable admin panel user details
- Groups - Airtable admin panel
- Workspaces - Airtable Enterprise Admin Panel
- Bases - Airtable admin panel
- Interfaces - Airtable admin panel
- Data sets - Airtable admin panel
- Managed apps - Airtable admin panel
- Components - Airtable admin panel
- Reports - Airtable admin panel
- Settings - Airtable admin panel Updated
- Managing Enterprise organizations
- Managing Enterprise admins in admin panel
- Using Organizations
- Organization branding for apps in Airtable
- Enterprise Hub in Airtable
- Enterprise Hub: Org unit assignment with user groups Updated
- Deactivating, removing access, and reactivating users in the admin panel
- Managing user access to workspaces and bases
- Airtable Enterprise Key Management Updated
- Custom terms of use New
- Enterprise SSO
- General Enterprise information
- Airtable Extensions
- Airtable Fields
- Fields Overview
- Attachment
- Date-based fields
- Formula
- Getting Started with Formulas
- Formula Foundations
- The essentials of Airtable formulas
- Formula writing tips for beginners
- Troubleshooting formulas
- Basic calculations
- Conditional statements
- Logical arguments
- Working with dates
- Displaying DATETIME_FORMAT using the date field in Airtable
- Working with date functions in Airtable
- Calculating the difference between dates in Airtable
- Supported DATETIME_DIFF unit specifiers in Airtable
- Supported DATETIME_FORMAT format specifiers in Airtable
- Using the DATETIME_PARSE() formula in Airtable
- Working with timezones
- Record functions
- Text functions
- Numeric functions
- Common Solutions: Beginner
- Common Solutions: Intermediate
- Common Solutions: Advanced
- Long Text Field
- Linked Record Field
- Linking records in Airtable
- Limiting linked record selection to a view in Airtable
- Dynamic filtering in linked record fields
- Linking to one, many, or a subset of Airtable records
- Converting existing fields to Airtable linked records
- Reordering record links in Airtable
- Understanding linked record relationships in Airtable
- Number-Based Fields
- Other Fields
- Rollup, lookup, and count fields
- Select and user fields
- Integrating with Airtable
- API
- Getting started with Airtable's Web API
- Creating personal access tokens
- Airtable Webhooks API Overview
- Service accounts overview
- Airtable Web API - Using filterByFormula or sort parameters
- Airtable API Deprecation Guidelines
- Airtable API: Common troubleshooting
- Managing API call limits in Airtable
- URL length limitations for web API requests
- Integration services
- Third-party integrations via OAuth overview
- Troubleshooting disconnected OAuth integrations in Airtable
- Options for integrating with Airtable
- Third-party integrations - Common troubleshooting
- Low-code integrations - Common troubleshooting
- Integrating Airtable with external calendar applications
- Visualizing records from Airtable in Tableau
- Visualizing Airtable records in Microsoft Power BI & Power Query
- Integrating HubSpot with Airtable
- Using Zapier to integrate Airtable with other services
- Using Zapier's Multi-Step Zaps to find and update records
- Using IFTTT to integrate Airtable with other services
- Integrating with AWS Lambda & DynamoDB
- Developer tools
- API
- Airtable Interface Designer
- Interface Designer overview articles
- Interface layouts
- Interface elements
- Adding and removing elements in interfaces
- Adding layouts to interfaces
- Formatting elements in interfaces
- Interface element: Button
- Interface element: Calendar
- Interface element: Chart
- Interface element: Filter
- Interface element: Gallery
- Interface element: Grid
- Interface element: Kanban
- Interface element: Number
- Interface element: Record picker
- Interface element: Text
- Interface element: Timeline
- Learning and Resources
- Managing Airtable
- Airtable Policy
- Airtable Records
- Airtable Sync
- Airtable Views
- Airtable Workspaces
- Print
- Share
- DarkLight
- PDF
This article details how to use Airtable insights to understand base and interface activity, identify ways to optimize bases and interfaces, and help with base maintenance.
Business and Enterprise Scale plans | |
Permissions | Owners and Creators |
Platform(s) | Web/Browser, Mac app, and Windows app |
Airtable insights glossary & metric definitions
Insights glossary & metric definitions
Term | Definition |
View | A table view within a base |
Page | An interface page |
User | Both authenticated and unauthenticated users (unauthenticated users will be noted as anonymous users) |
Metric | Definition |
Daily active user | A unique user who has opened Airtable and/or made record edits in the last 24 hours |
Weekly active user | A unique user who has opened Airtable and/or made record edits in the last 7 days |
Overall activity | Count of unique users who have taken at least one action (view or page open/record edits) in any part of Airtable |
Base activity | Count of unique users who have taken at least one action (view open/record edits) in the base |
Interface activity | Count of unique users who have taken at least one action (page open/record edits) in interfaces |
Days active | Count of days in a row the same user has taken at least one action (view or page open/record edits) |
Opens | Navigating to, or refreshing, a view or interface page |
Record edits | Count of all edits a user made to records in either views or interface pages |
Record activity by base or interface | The total number of times there have been record edits in either the base or interfaces |
Top users | The total count of activity across all metrics on the top users table, ranking users from highest total to lowest |
Top places (bar chart) | The top 10 interface pages and views based on opens, ranked from highest to lowest |
Top places (details table) | The top interface pages and views based on the total count of opens plus activity, ranked from highest to lowest |
Accessing insights in Airtable
To access insights:
Open your Airtable homepage.
Create or open your preferred base.
Click Tools in the top right, next to “Extensions”.
Select Insights from the “Tools” menu.
Airtable base suggestions
To access base suggestions:
Open your Airtable homepage.
Create or open your preferred base.
Click Tools in the top right, next to “Extensions”.
Select Insights from the “Tools” menu.
If you have any base suggestions, they will appear at the top of the “Insights” window.
Activity & daily active users
Activity and daily active users overview
The “Activity” section provides helpful insights into how your base or interface is being used by collaborators. With these insights, you have access to base or interface visits over time, collaborator activity, and record activity in views vs interface pages.
Directly above the “Daily active users” section provides high-level information detailing your total number of app, base, and interface visits.
The “Daily active users” section offers:
The overall number of daily active users + a breakdown of daily active users (interface vs base).
Record activity by surface area.
The top base and interface users.
The top base or interface places (most visited views/interface pages).
The ability to filter daily active user data by users, tables, and interfaces.
The ability to filter by time frame (last week, last month, and last quarter).
Insights CSVs
To download insights CSVs:
Open your Airtable homepage.
Create or open your preferred base.
Click Tools in the top right, next to “Extensions”.
Select Insights from the “Tools” menu.
Insights are available for: Daily active users, Record activity surface, Top users, and Top places.
Click the ˅ icon next to your preferred insight.
Click Download CSV.
Top places bar chart & top places detail view
Top places overview
The top places bar chart gives insight into your top 10 interface pages and views based on opens, ranked from highest to lowest.
Included below the top places bar chart is the top places detail table. The detail table allows you to select individual places (interface pages and views), opening a detailed view into that place's usage and more.