Using the view share menu in Airtable

1. Visit your Airtable homepage.

2.  Open your preferred base. 

   1.  Once inside your base, the Share and sync button is visible above your base’s tables.

3.  Click Share and sync and select Copy link.

Note

Before sharing your view link with anyone, we recommend reviewing your link's enabled permissions in Link settings.

1. Open your preferred base.

2. Click Share and sync and select Copy link.

3. Click Link settings.

   1.  After opening your link settings, a menu with permissions opens for you to manage. 

Understanding how to keep your links secure is an important aspect of data management. Below is a description of individual link settings and how they might impact your organization. By toggling on/off the link settings you can manage the following restrictions:

• Allow viewers to copy data out of this view - Permit anyone with access to this link to copy data from the shared view.

• Show all fields in expanded records - This setting will give end users with the appropriate access to see all of the data stored within any field in the table when a record is expanded.

• Restrict access to enterprise email domains - Blocking view access to specific enterprise email domains designated in Admin Panel (Business and Enterprise Scale plans only). End users will need an Airtable account and are required to log into Airtable with a domain that matches one of the domains configured in your organization’s admin panel in order to access the shared view.

• Restrict access with a password - Enabling this setting allows you to secure access to the share view via password-protected access only (Paid plans only).

• Restrict access to an email domain - Configure this setting to only allow access to end users associated with a specific email domain (Paid plans only). End users will need an Airtable account and are required to log into Airtable with a domain that matches the domain configured in this setting in order to access the shared view.

• Generate new link - Generate a new link that creates a replacement link for the share view. The previously created share link will no longer allow access to the share view.

• Disable link - Disabling a link makes the current share link no longer usable. If someone chooses to re-enable the link by clicking Create link to view from the share menu, then the same URL of the share link will be preserved unless the “Generate new link” option is clicked.

Note

Keep in mind that domain restrictions make the share view “private” and will force end users to log into Airtable with an account that matches the domain(s) you’ve configured before being able to access the shared view.

1. Visit your Airtable homepage. 

2. Create or open your preferred base. 

3. Click Share and sync. 

4. Click Create link to view. 

5. Click Link settings. 

6. Toggle ON Restrict access with a password. 

7. Enter your preferred password and click Set password. 

   1. After setting a password, your link password settings update to "Access is password-protected."

   2. To update your password, click Edit next to "Access is password-protected," enter a new password, and click Change password.

Note

Consult the article here for a deeper dive into the Airtable Sync feature.

• When you select Sync data to another base, a new tab appears offering the Allow data in this view to be synced to other bases option. Remember, only grid views support the option to sync.

• By toggling on Allow data in this view to be synced to other bases, you’ll see these additional options:

  • Allow data in this view to be synced to other bases

  • Allow data in this view to be synced to bases outside of Airtable

  • Sync this view

  • View sync activity

  • Copy shared view link

• After clicking Sync this view, a new tab opens, allowing you to start the sync setup process.

• The View sync activity setting gives you visibility into your views:

  • Destination base(s)

  • Sync creator(s)

  • Sync activity

  

Note

From the grid view, you can toggle on/off:

• Use card layout on desktop 

• Show view controls

The URL itself is randomly generated, but anyone that has the link can access the view or base that you've shared, unless a password and/or domain restriction has been set up.

Yes. Click the Generate new link button to generate a new URL for your view share link. If you refresh the share link, it will invalidate all previous links to this shared view.

Yes. Click Disable link to disable the link.

Pages for share links are not publicly accessible through search engines.

No, Airtable's shared views do not support IE11.

We do not support creating new view share links via our API.

No. If a viewer of a view share link applies a filter to the link and uses the download CSV button, the CSV downloaded will NOT take into account any of the filters applied. The CSV will reflect the records from the original view that was shared. To create a filtered CSV, first download the CSV from the original share view. Then import that CSV to your own Airtable base, apply the filters there, and then export that filtered view as a CSV.

Yes it is, by turning off the “Allow viewers to copy data out of this view” option in a share link. However, it is not possible to prevent base/workspace collaborators from downloading a view as a CSV, since they have access to the underlying base.

As an alternative, you can create an interface based on the information you would like to share from the base and invite the user as an interface-only collaborator.

The “Allow viewers to copy data out of this view” setting controls whether viewers can copy batches of data out of the view via the copy/paste command or via the “Use this data” button. This setting cannot prevent people from copying out individual cell data from the view. This is in line with typical behavior on any webpage. If you do not want someone interacting with a shared view to be able to copy individual cell data, then you will need to consider other options such as taking a screenshot of an Airtable view and sharing that instead.