- Getting started with Airtable
- Introduction to Airtable basics
- Contacting Airtable Support Updated
- Airtable home screen
- Glossary of Airtable terminology
- Airtable technical requirements
- Feature differences between Airtable on desktop and mobile
- Airtable keyboard shortcuts
- Using Markdown in Airtable
- Adding descriptions in Airtable
- Finding Airtable IDs
- Airtable Automations
- Automations Overview
- Automation feature walkthroughs
- Integrated automation walkthroughs
- Airtable automation walkthroughs
- Linking existing records using automations
- Conditional groups of automation actions
- Repeating groups of Airtable automation actions
- Creating recurring records using automations
- How to delay Airtable automation runs
- Prevent automations from triggering by mistake
- Use automations to timestamp status updates
- Automation Triggers
- Airtable Triggers
- Airtable automation trigger: When record matches conditions
- Airtable automation trigger: When a form is submitted
- Airtable automation trigger: When record created
- Airtable automation trigger: When record updated
- Airtable automation trigger: When record enters view
- Airtable automation trigger: At scheduled time
- Airtable automation trigger: When webhook received
- Airtable automation trigger: When a button is clicked
- Airtable automation trigger: When email received Updated
- Integrated Triggers
- Airtable Triggers
- Automation Actions
- Airtable Actions
- Airtable automation action: Send email Updated
- Airtable automation action: Create record
- Airtable automation action: Update record
- Airtable automation action: Find records
- Airtable automation action: Sort list
- Airtable automation action: Run a script Updated
- Airtable automation action: Generate with AI
- Integrated Actions
- Airtable automation actions: Slack
- Airtable automation actions: Google Workspace
- Airtable automation action: Send MS Teams message
- Airtable automation actions: Outlook
- Airtable automation actions: Jira Cloud
- Airtable automation actions: Jira Server / Data Center
- Airtable automation actions: Salesforce
- Airtable automation action: Create post in Facebook Pages
- Airtable automation actions: GitHub Issues
- Airtable automation action: Hootsuite post
- Airtable automation action: Send Twilio SMS
- Airtable Actions
- Airtable Bases
- Using Airtable Cobuilder
- Airtable bases overview
- Creating and managing Airtable bases
- Structuring bases in Airtable
- Moving bases between workspaces in Airtable
- Creating and managing tables in Airtable
- Creating Airtable base share links
- Importing third-party data into Airtable
- Using insights in Airtable
- Troubleshooting Airtable base performance
- Airtable Betas
- Collaborating in Airtable
- Airtable Enterprise Support
- General Enterprise information
- External badging in Airtable
- Using app library and components in Airtable Updated
- Ask an Expert beta overview
- European data residency at Airtable
- Airtable user groups overview
- Airtable Enterprise API
- Creating and managing data retention policies in Airtable
- eDiscovery APIs in Airtable
- Airtable and data loss prevention
- Accessing Enterprise audit logs in Airtable
- Set up Jira Server / Data Center to connect with Airtable
- Admin panel pages
- Airtable admin panel overview
- Users - Airtable enterprise admin panel
- Airtable admin panel user details
- Groups - Airtable admin panel
- Workspaces - Airtable Enterprise Admin Panel
- Bases - Airtable admin panel
- Interfaces - Airtable admin panel
- Data sets - Airtable admin panel
- Managed apps - Airtable admin panel
- Components - Airtable admin panel
- Reports - Airtable admin panel
- Settings - Airtable admin panel Updated
- Managing Enterprise organizations
- Managing Enterprise admins in admin panel
- Using Organizations
- Organization branding for apps in Airtable
- Enterprise Hub in Airtable
- Enterprise Hub: Org unit assignment with user groups Updated
- Deactivating, removing access, and reactivating users in the admin panel
- Managing user access to workspaces and bases
- Airtable Enterprise Key Management Updated
- Custom terms of use New
- Enterprise SSO
- General Enterprise information
- Airtable Extensions
- Airtable Fields
- Fields Overview
- Attachment
- Date-based fields
- Formula
- Getting Started with Formulas
- Formula Foundations
- The essentials of Airtable formulas
- Formula writing tips for beginners
- Troubleshooting formulas
- Basic calculations
- Conditional statements
- Logical arguments
- Working with dates
- Displaying DATETIME_FORMAT using the date field in Airtable
- Working with date functions in Airtable
- Calculating the difference between dates in Airtable
- Supported DATETIME_DIFF unit specifiers in Airtable
- Supported DATETIME_FORMAT format specifiers in Airtable
- Using the DATETIME_PARSE() formula in Airtable
- Working with timezones
- Record functions
- Text functions
- Numeric functions
- Common Solutions: Beginner
- Common Solutions: Intermediate
- Common Solutions: Advanced
- Long Text Field
- Linked Record Field
- Linking records in Airtable
- Limiting linked record selection to a view in Airtable
- Dynamic filtering in linked record fields
- Linking to one, many, or a subset of Airtable records
- Converting existing fields to Airtable linked records
- Reordering record links in Airtable
- Understanding linked record relationships in Airtable
- Number-Based Fields
- Other Fields
- Rollup, lookup, and count fields
- Select and user fields
- Integrating with Airtable
- API
- Getting started with Airtable's Web API
- Creating personal access tokens
- Airtable Webhooks API Overview
- Service accounts overview
- Airtable Web API - Using filterByFormula or sort parameters
- Airtable API Deprecation Guidelines
- Airtable API: Common troubleshooting
- Managing API call limits in Airtable
- URL length limitations for web API requests
- Integration services
- Third-party integrations via OAuth overview
- Troubleshooting disconnected OAuth integrations in Airtable
- Options for integrating with Airtable
- Third-party integrations - Common troubleshooting
- Low-code integrations - Common troubleshooting
- Integrating Airtable with external calendar applications
- Visualizing records from Airtable in Tableau
- Visualizing Airtable records in Microsoft Power BI & Power Query
- Integrating HubSpot with Airtable
- Using Zapier to integrate Airtable with other services
- Using Zapier's Multi-Step Zaps to find and update records
- Using IFTTT to integrate Airtable with other services
- Integrating with AWS Lambda & DynamoDB
- Developer tools
- API
- Airtable Interface Designer
- Interface Designer overview articles
- Interface layouts
- Interface elements
- Adding and removing elements in interfaces
- Adding layouts to interfaces
- Formatting elements in interfaces
- Interface element: Button
- Interface element: Calendar
- Interface element: Chart
- Interface element: Filter
- Interface element: Gallery
- Interface element: Grid
- Interface element: Kanban
- Interface element: Number
- Interface element: Record picker
- Interface element: Text
- Interface element: Timeline
- Learning and Resources
- Managing Airtable
- Airtable Policy
- Airtable Records
- Airtable Sync
- Airtable Views
- Airtable Workspaces
- Print
- Share
- DarkLight
- PDF
All plan types | |
Consult the view actions section of the base actions in our permissions article. | |
Platform(s) | Web/Browser, Mac app, Windows app, and iOS and Android apps |
Related reading | View types - A collection of articles related to the other view types available in Airtable |
Creating a grid view
The grid view is the default view created whenever you create a new table in Airtable. Every table must contain at least one grid view. This view type most closely mimics a traditional spreadsheet experience, but there's more to grid views than meets the eye. We'll cover the ins and outs of the grid view in this article.
By default, a grid view must be present in every table created. So, grid views will be created automatically anytime you add a new table. When you want to create a new grid view in an existing table:
Navigate to the workspace, then the base, and finally, the table where you would like to add the new grid view.
From here, click the Views option near the upper left portion of the screen. This will open the views sidebar. In some tables, the views sidebar might already be open, in which case you can move on to the next step.
Below the Create... section find the Grid + option and click it.
This will open a pop-up window where you can name the new grid view and set the editing permissions of the view ( collaborative, personal, or locked).
Once you configured these settings, click Create new view.
From here you can further configure the view by hiding fields, filtering records, grouping records, sorting records, and more.
Grid view tips and tricks
Adjusting row height in the grid view
By default, a grid view displays its records at a short row height, designed for maximum density of records. At the short row height, each record shows one line of text and small attachment thumbnails. If you'd like to be able to see more text and larger images for your records, then you can adjust your row height from the default short setting.
There are four different row height options:
Short (the most dense option, and the default height for new views)
Medium
Tall
Extra Tall (the most spacious option)
To change the row height in your current view, click the row height switcher in the view bar, then select the desired row height.
The shorter row heights allow you to see more records at once, whereas the larger row heights allow you to see more information per each record. Specifically, larger row heights will show multiple lines of text in text fields, multiple lines of linked records, multiple lines of multiple select field options, multiple lines of collaborators in collaborator fields, and larger images.
Note
Changing the row height does not affect the height of field headers, which are not height-adjustable.
If you're a paid plan user with creator permissions and you want to ensure that your preferred row height configuration on a view won't get accidentally changed, you can lock the view, which will prevent all collaborators from altering a view's configuration until it's been unlocked by someone with creator permissions.
Hiding fields in the grid view
To hide fields in a grid view (or show hidden fields), click the Hide fields button in the view bar to bring up the hide fields dialog. If no fields in the current view are hidden, the hide fields button will resemble an eye with a line through it and say "Hide fields."
If there are any hidden fields in the current view, the hide fields button will have a blue-shaded background and (if the window is wide enough) will say the specific number of fields that are hidden, e.g. "12 hidden fields."
When the hide fields dialog is open, you can see which fields are showing (where the toggle is green and switched to the right) and which fields are hidden (where the toggle is grayed out and switched to the left).
To show or hide a field, click the toggle next to the name of that field.
The Hide all and Show all buttons will let you quickly hide/show all fields (except the primary field, which cannot be hidden).
If you have a large number of fields, you can type a search term in the Find a field search box to more easily find the field you're looking for.
Another way to hide a field is by clicking on the field header, then selecting the Hide field option from the dropdown menu.
You can also hide or show individual fields from a grid view by opening up an expanded record.
Reordering fields in the grid view
By clicking and dragging the drag handles on the field names, you can quickly rearrange the order of the fields in your view.
You can also directly move fields by clicking and dragging the field header in your grid view.
Note
Fields cannot be reordered in an expanded record.
Creating recurring dates in the grid view using the fill handle
If you need to set up records for recurring dates in Airtable, you can use the fill handle to easily create records with evenly spaced dates. If you highlight one cell in a date field and drag down with the fill handle, it'll automatically fill in the cells below with the same date.
However, if you highlight two cells in a date field, and then drag down with the fill handle, the fill handle will automatically fill in dates that are evenly spaced apart according to the two cells you highlighted.
For example, you can create daily recurring records by highlighting two cells that are one day apart, and dragging down with the fill handle.
You can also create weekly recurring records by highlighting two cells that are a week apart by dragging down with the fill handle.
Note
To set up automatic recurring records, check out our guide using Airtable's Automations feature.
Wrapping text in individual cells
By default, new grid views display rows at a fixed height of a single line. However, by expanding the row height a field containing text will wrap to the next line.
The shorter row heights allow you to see more records at once, whereas the larger row heights allow you to see more information per each record. Specifically, larger row heights will show multiple lines of text in text fields, multiple lines of linked records, multiple lines of multiple select field options, multiple lines of collaborators in collaborator fields, and larger images.
To expand a single row at a time, you can press space with any cell in the row selected.
You can also expand an individual text cell by clicking the expand button inside the cell, or by pressing Shift Space with an individual cell selected. You can then use the arrow keys to quickly move around between different cells.
Finally, our gallery view offers a card-based layout which supports multi-line text fields.