Data sets - Airtable admin panel

1. Open your admin panel.

2. Click Managed apps.

First up, there are a couple options to consider using:

• Allow only admins to publish data sets - By default, this option is toggled off, which means that users with creator/owner permissions in a base can publish data sets. When toggled on, only admins will be able to publish data sets in bases where they have creator/owner permissions.

• Active/Inactive - Here, admins can click between a list of active or inactive data sets. Inactive data sets represent data sets that are not currently added to any other bases across the organization utilizing the data sets feature. You can find more information about reactivating a data set here.

Next up there are some searching/browsing, filtering, and CSV download options:

• Find a data set - Search for a data set by its given name in the data library.

• Data sets filter - Filter the list of data sets to show All datasets, Published only (data sets that are not currently verified), or Published and verified data sets.

• Org unit - (Enterprise Hub only) This option allows super admins to filter the data sets that are associated with one or more org units.

• CSV - Download a CSV file containing the information listed above.

Finally, you’ll see the column headers for the various information related to the data sets shown. You can click these column headers to sort the list of data sets in ascending or descending order based on the column value you click:

• Name - The name of the data set.

• Verified - A check mark indicates that the data has been verified. The process of verifying data is covered here.

• Used in - You’ll find a link to view the bases that are currently using (connected to) the corresponding data set.

• Audience - The audience(s) that have access to see this data set in the data library. Either All org members or a list of specific user groups chosen in step 5 of the publishing flow outlined here.

• Data set owner - The user who is currently assigned as the "owner" of the data set.

• Org unit - (Enterprise Hub only) See the org unit that this data set belongs to.

• Published by - The user who originally published the data set. This user might be different than the "owner" of the data set.

• ... (Additional options) - Here, admins will find more options that allow them to:

  • Preview - Preview the data set as if you were looking at it in the data library. Good for gaining context about what is contained within the data set.

  • Verify data set - Mark the data as verified so that users across the organization know they can trust the data set. On previously verified data sets this option will appear as No longer verify data set, which essentially allows admins to "unverify" the data set. Note that "unverifying" a data set will not cause previously added data sets to be removed from connected bases.

  • Edit - Edit the name, description, data set owner, and/or user group access of the data set.

  • Go to data source - This option links to the original base view of the data published in the data library.

  • Remove from library - Remove this data set from your organization's data library.