Workspaces - Airtable Enterprise Admin Panel

The Workspaces page of the Admin Panel lets Airtable admins manage and view information about Airtable usage from the workspace level. Getting to know the features covered below will provide a greater understanding of your particular organization’s Airtable setup, structure, and usage at a high level with the ability to drill down into more details when necessary.

Overview

The Workspaces page allow admins to view:

• The current total number of workspaces under their organization’s Enterprise plan.
• View a list of all of the workspaces owned by users in their organization.
• The owners for each workspace.
• A list of all collaborators or groups, their permission levels, who they were invited by, as well as when they were invited.
• A list of all bases within a workspace, the collaborators with access to each base, their permission levels, and more. See our article on the “Bases” section of the Admin Panel for more information.
• When each workspace was created.
• View workspaces without an active owner.

The Workspaces page allows admins to take the following actions:

• Filter to show workspaces without active owners.
• Download a CSV of the list of workspaces being displayed.
• Search workspaces by their name.

Searching, filtering, and sorting

As you work inside the Workspaces page, we’ve included some helpful ways to search, filter, and sort the lists of users, user groups, workspaces, or bases discussed in the sections below.

Searching

Near the top of the Workspaces page there is a “Find a workspace” search bar. For example, you could return all of the “My first workspace” (default name) instances by typing that name into the search bar. Or, if your organization sets up a naming structure for particular workspaces, then admins could find related workspaces via a keyword.

Filtering

Clicking on the “Workspaces without active owners” option will automatically limit results to only show workspaces where no owners of the workspace are currently active users.

Sorting

Finally, clicking on any of the column names in the header of the Workspaces page will sort the results of the workspaces query.

• Name (of workspace) - Alphabetically (Arrow down) or reverse alphabetically (Arrow up).
• Owners - Workspaces with the least owners (Arrow down) or with the most (Arrow up).
• Collaborators - Workspaces with the least collaborators (Arrow down) or the most (Arrow up).
• Bases - Workspaces with the least bases (Arrow down) or the most (Arrow up).
• Created on - Oldest created workspaces (Arrow down) or most recent (Arrow up).

Owners

Below the Owners column, you will see the number of users with owner-level permissions on the corresponding workspace. Clicking on a number will open up a pop-over window displaying more information about each of the owners. From this window you can:

• See each owner’s name and email address. *
• See whether the owner is internal, external, or an admin.
• View or change the individual’s workspace permission level. This includes the ability to grant owner permissions to multiple collaborators.
• See who the individual was invited by. **
• Find the date the owner was invited. ***
• Download a CSV file of the list of owners.

*There can be one or multiple owners
** Hover over the collaborator’s picture for more details
*** If the user was removed as a collaborator and added again later, then the “Invited on” date will show as the date that the collaborator was re-added.

Collaborators

Below the Collaborators column, you will see the number of users collaborating within that particular workspace. This includes all owners, creators, editors, commenters, and read-only users. Clicking on the number of collaborators will open up a pop-over window displaying a list of additional information about each user or group associated with the workspace. From this window you can:

• View each collaborator’s or user group’s name
• View or change the permission level for the user or group
• See who invited the user or group *
• Find the date the collaborator was invited **
• Download a CSV file of the list of collaborators

*Hover over the collaborator’s picture for more details
** If the user was removed as a collaborator and added again later, then the “Invited on” date will show as the date that the collaborator was re-added.

Bases

Below the bases column, you will see the number of bases currently residing in the specific workspace row you are looking at. Clicking on this option will open up the Bases page in the navigation sidebar. To learn more about the Bases page, please visit our support article here.

CSV download option

On the Workspaces page, and in the pop-over windows, admins will see a CSV download button near the right side of the page or window. From the main Workspaces page the CSV file will include the following columns of data:

• Workspace ID, Workspace name, Owner count, Owner IDs, Owner emails, Collaborator count, Collaborator IDs, Collaborator emails, Base count, Base IDs, and Created on date in UTC format.

Clicking on the Owners or Collaborators count from the main Workspaces page will open up a pop-over window with a CSV download option as well. Either CSV will offer the same basic data structure:

• Collaborator name, Collaborator type, Collaborator ID, Collaborator email, Permission, Invited by ID (the ID of the user who invited this collaborator), Invited by email (the email address of the user who invited this collaborator), and the Invited on date in UTC format.