- Getting started with Airtable
- Introduction to Airtable basics
- Contacting Airtable Support Updated
- Airtable home screen
- Glossary of Airtable terminology
- Airtable technical requirements
- Feature differences between Airtable on desktop and mobile
- Airtable keyboard shortcuts
- Using Markdown in Airtable
- Adding descriptions in Airtable
- Finding Airtable IDs
- Airtable Automations
- Automations Overview
- Automation feature walkthroughs
- Integrated automation walkthroughs
- Airtable automation walkthroughs
- Linking existing records using automations
- Conditional groups of automation actions
- Repeating groups of Airtable automation actions
- Creating recurring records using automations
- How to delay Airtable automation runs
- Prevent automations from triggering by mistake
- Use automations to timestamp status updates
- Automation Triggers
- Airtable Triggers
- Airtable automation trigger: When record matches conditions
- Airtable automation trigger: When a form is submitted
- Airtable automation trigger: When record created
- Airtable automation trigger: When record updated
- Airtable automation trigger: When record enters view
- Airtable automation trigger: At scheduled time
- Airtable automation trigger: When webhook received
- Airtable automation trigger: When a button is clicked
- Airtable automation trigger: When email received Updated
- Integrated Triggers
- Airtable Triggers
- Automation Actions
- Airtable Actions
- Airtable automation action: Send email Updated
- Airtable automation action: Create record
- Airtable automation action: Update record
- Airtable automation action: Find records
- Airtable automation action: Sort list
- Airtable automation action: Run a script Updated
- Airtable automation action: Generate with AI
- Integrated Actions
- Airtable automation actions: Slack
- Airtable automation actions: Google Workspace
- Airtable automation action: Send MS Teams message
- Airtable automation actions: Outlook
- Airtable automation actions: Jira Cloud
- Airtable automation actions: Jira Server / Data Center
- Airtable automation actions: Salesforce
- Airtable automation action: Create post in Facebook Pages
- Airtable automation actions: GitHub Issues
- Airtable automation action: Hootsuite post
- Airtable automation action: Send Twilio SMS
- Airtable Actions
- Airtable Bases
- Using Airtable Cobuilder
- Airtable bases overview
- Creating and managing Airtable bases
- Structuring bases in Airtable
- Moving bases between workspaces in Airtable
- Creating and managing tables in Airtable
- Creating Airtable base share links
- Importing third-party data into Airtable
- Using insights in Airtable
- Troubleshooting Airtable base performance
- Airtable Betas
- Collaborating in Airtable
- Airtable Enterprise Support
- General Enterprise information
- External badging in Airtable
- Using app library and components in Airtable Updated
- Ask an Expert beta overview
- European data residency at Airtable
- Airtable user groups overview
- Airtable Enterprise API
- Creating and managing data retention policies in Airtable
- eDiscovery APIs in Airtable
- Airtable and data loss prevention
- Accessing Enterprise audit logs in Airtable
- Set up Jira Server / Data Center to connect with Airtable
- Admin panel pages
- Airtable admin panel overview
- Users - Airtable enterprise admin panel
- Airtable admin panel user details
- Groups - Airtable admin panel
- Workspaces - Airtable Enterprise Admin Panel
- Bases - Airtable admin panel
- Interfaces - Airtable admin panel
- Data sets - Airtable admin panel
- Managed apps - Airtable admin panel
- Components - Airtable admin panel
- Reports - Airtable admin panel
- Settings - Airtable admin panel Updated
- Managing Enterprise organizations
- Managing Enterprise admins in admin panel
- Using Organizations
- Organization branding for apps in Airtable
- Enterprise Hub in Airtable
- Enterprise Hub: Org unit assignment with user groups Updated
- Deactivating, removing access, and reactivating users in the admin panel
- Managing user access to workspaces and bases
- Airtable Enterprise Key Management Updated
- Custom terms of use New
- Enterprise SSO
- General Enterprise information
- Airtable Extensions
- Airtable Fields
- Fields Overview
- Attachment
- Date-based fields
- Formula
- Getting Started with Formulas
- Formula Foundations
- The essentials of Airtable formulas
- Formula writing tips for beginners
- Troubleshooting formulas
- Basic calculations
- Conditional statements
- Logical arguments
- Working with dates
- Displaying DATETIME_FORMAT using the date field in Airtable
- Working with date functions in Airtable
- Calculating the difference between dates in Airtable
- Supported DATETIME_DIFF unit specifiers in Airtable
- Supported DATETIME_FORMAT format specifiers in Airtable
- Using the DATETIME_PARSE() formula in Airtable
- Working with timezones
- Record functions
- Text functions
- Numeric functions
- Common Solutions: Beginner
- Common Solutions: Intermediate
- Common Solutions: Advanced
- Long Text Field
- Linked Record Field
- Linking records in Airtable
- Limiting linked record selection to a view in Airtable
- Dynamic filtering in linked record fields
- Linking to one, many, or a subset of Airtable records
- Converting existing fields to Airtable linked records
- Reordering record links in Airtable
- Understanding linked record relationships in Airtable
- Number-Based Fields
- Other Fields
- Rollup, lookup, and count fields
- Select and user fields
- Integrating with Airtable
- API
- Getting started with Airtable's Web API
- Creating personal access tokens
- Airtable Webhooks API Overview
- Service accounts overview
- Airtable Web API - Using filterByFormula or sort parameters
- Airtable API Deprecation Guidelines
- Airtable API: Common troubleshooting
- Managing API call limits in Airtable
- URL length limitations for web API requests
- Integration services
- Third-party integrations via OAuth overview
- Troubleshooting disconnected OAuth integrations in Airtable
- Options for integrating with Airtable
- Third-party integrations - Common troubleshooting
- Low-code integrations - Common troubleshooting
- Integrating Airtable with external calendar applications
- Visualizing records from Airtable in Tableau
- Visualizing Airtable records in Microsoft Power BI & Power Query
- Integrating HubSpot with Airtable
- Using Zapier to integrate Airtable with other services
- Using Zapier's Multi-Step Zaps to find and update records
- Using IFTTT to integrate Airtable with other services
- Integrating with AWS Lambda & DynamoDB
- Developer tools
- API
- Airtable Interface Designer
- Interface Designer overview articles
- Interface layouts
- Interface elements
- Adding and removing elements in interfaces
- Adding layouts to interfaces
- Formatting elements in interfaces
- Interface element: Button
- Interface element: Calendar
- Interface element: Chart
- Interface element: Filter
- Interface element: Gallery
- Interface element: Grid
- Interface element: Kanban
- Interface element: Number
- Interface element: Record picker
- Interface element: Text
- Interface element: Timeline
- Learning and Resources
- Managing Airtable
- Airtable Policy
- Airtable Records
- Airtable Sync
- Airtable Views
- Airtable Workspaces
- Print
- Share
- DarkLight
- PDF
Plan availability | Business and Enterprise Scale plans only |
Platform(s) | Web/Browser, Mac app, and Windows app |
Related reading |
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Airtable terminology |
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Organizations member types
Organizations represent individual Enterprise accounts and are associated with email domains (e.g., acme.com). So whether you're rolling out Airtable to an entire company or just a department or team, Organizations are linked to single Enterprise accounts.
Organization member: A user account owned by an Organization. The user’s email address must match the Organization’s set of email domains; otherwise, the user cannot join as an Organization member. A user account can only be a member of one Organization.
Unmanaged user: A user account matches the Organization’s set of email domains but is not owned by the Organization. The most common example of unmanaged users is customers with multiple Organizations (multiple enterprise accounts).
External user: A user account that does not match the Organization’s set of email domains (e.g., example.com instead of acme.com). Learn more about managing external users below.
Managing organization memberships
Understanding how users and members are managed is an essential part of getting the most out of organizations and what you can do with Airtable. Airtable provides admins with three ways to allow a user to become an Organization member:
Domain capture: All Airtable users with emails that match their Organization's email domains become Organization members. As an example, when a new user from Acme company creates an Airtable account with their @acme.com email address, they are automatically added as an Organization member in Acme's Airtable instance.
Member-by-invite: Unlike domain capture, even though a user's email domain may match an organization's domain(s), they will not automatically be added as an Organization member, instead that user would be an unmanaged user. After accepting an invitation to an Organization-owned workspace/base or being added to a user group, users with emails that match their Organization's email domains are then upgraded to Organization members.
Manual: By default, all users are unmanaged or external users. Admins must explicitly upgrade users to members.
Admins can only take the following actions on a user account if that user is an Organization member:
Requiring users to log in via SSO
Changing user email addresses
Deactivating user accounts
Granting the admin role to users
Signing users out of all sessions
To access your Users page:
Visit your admin panel and select Users from the side menu.
From Users, you can see which collaborators are organization members or unmanaged/external users.
To upgrade a collaborator from an unmanaged user to an Organization member:
Visit your admin panel and select Users from the side menu
From Users, find the name of the user you want to start managing.
Click the … to the right of their name and select Start managing.
Confirm by clicking Manage account.
To view non-enterprise workspaces where workspace owners are Organization members:
Visit your admin panel and select Workspaces from the side menu.
Select Other Workspaces.
From here, admins can select a workspace(s) and upgrade them to an enterprise account.
Organizations' dependencies
Organization member: A user can only be a member of a single Organization. Keep in mind that this does not prevent users from being shared on content across Organizations.
Unmanaged users: Customers with unmanaged users often have overlapping collaborators across workspaces, but a user can only be a member of a single Organization. This helps to prevent being billed multiple times for the same user in federated organizations.
Member-by-invite: Any user account matching the set of the Organization’s email domains and the user account cannot already be a member of another Organization.
If multiple Organizations with member-by-invite share email domains, membership will be determined on a first-come-first-serve basis depending on which workspaces/bases a user accepts an invitation to first.
Domain capture: When future users sign up for Airtable with a matching email address, they immediately become Organization members. This is only recommended for wall-to-wall deployments of Airtable.
Admins cannot stop managing Organization members when domain capture is enabled.
Admins upgrading non-enterprise workspaces: Workspace owners will receive an email notification stating the workspace is upgraded to an Enterprise account.
Organization members can upgrade non-enterprise workspaces to Enterprise, if they are a workspace owner.
FAQs
How do I upgrade another user to be an admin for my organization?
Learn how to upgrade a user to be an admin by reading our Users - Airtable Enterprise Admin Panel article.
Do organizations change how billable users are calculated?
No, the shift to organizations does not impact how billable users are calculated. Billable users continue to be based on the number of collaborators included in enterprise-owned workspaces.
Can multiple Organizations share the same set of email domains?
Yes, an email domain can be associated with multiple Organizations because enterprise accounts within the same parent company frequently share email domains.
How does the shift to organizations change how workspaces are upgraded to Enterprise plans?
Workspaces are automatically upgraded to the Enterprise plan when created by an organization member.
Admins may upgrade non-enterprise workspaces to their Enterprise plan if the workspace is owned by at least one organization member.
Do organizations change how SSO is enforced?
When SSO is required by an Organization, only Organization members are required to log in via SSO.
If multiple Organizations with the same email domain require SSO for their users, they must:
Individually set up SSO in the admin panel for their respective Organization.
Claim the users who they consider members of their org, as only those users will have SSO enforced.