Evaluate arguments using AND() and OR()
  • 04 Oct 2022
  • 3 Minutes to read
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Evaluate arguments using AND() and OR()

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In this article, we'll primarily be working with two very similar formulas:
AND() , and OR() . This article is part of a guided course which you can view here.

Click the cards below to flip them and learn a little more about function.

AND()

Returns true if all the arguments are true, returns false otherwise.

Using AND(), you can list out any number of criteria to evaluate. If they are all true, the function will return a 1 (true), and if not all are true, it will return a 0 (false).

The structure is as follows: AND(logical 1, logical 2, logical 3, etc...)

OR()

Returns true if any one of the arguments is true, returns false otherwise.

Using OR(), you can list out any number of criteria to evaluate. If  any  of the values are true, the function will return a 1 (true), and if not all are true, it will return a 0 (false).

The structure is as follows: OR(logical 1, logical 2, logical 3, etc...)

Working with AND()

AND ()can be used on it's own as a standalone function, and it can also be used in conjunction with conditional statements.

As an example of using the function on it's own, let's write a formula to check if the following fields have a value in them:

  •  Status
  •  Project Owner
  •  Due Date

Regardless of what function you're using, you can reference a field name to see if it has anything entered in it. For example, to check if a {Status} field has a value, you can just write: IF({Status}....

AND(
{Status},
{Project Owner},
{Due Date}
)

If all three fields have any value in them, the formula will return a 1, otherwise a 0.


Notice that only the first record has a value of 1 because all three fields referenced in the formula have something entered in the field.

Using AND () with conditional statements

Taking the function a step further, let's see what it looks like to nest it within another statement. Using the same table structure, you have the following criteria:

  • Projects that are assigned to Nathan
  •  And projects that are in progress
  •  Should show the message, "Nathan - Active"

Using AND(), here is the formula you would write:

IF(
   AND(
     {Project Owner} =  "Nathan Anderson", 
      Status = "In Progress"
   ),
   "Nathan - Active"
)

1500000115581ANDOR002.jpg

Let's change the criteria to look for the following:

  • For projects that are not started
  • And projects without a project owner
  • Show a message, "Needs Owner"
  • Otherwise, show "Next in Queue"

Here’s the formula:


IF (  
 AND (   
   {Status} = "Not Started" ,  
    {Project Owner}  
 ),    
  "Next in Queue" , 
  "Needs Owner" 
)

And here’s the result:
1500000115561ANDOR003.jpg

Let's build in some more complex conditions using AND()

  • For projects that are not started
  • And projects with a project owner
  • Show a message, "Next in Queue"
  • Otherwise, show "Needs Owner"
  • And for projects in progress, show "Due Soon"
  • Otherwise, for complete projects show "Complete"

Here’s the formula:

IF(
   AND(
      {Status} = "Not Started",
      {Project Owner}
   ),
      "Next in Queue",

IF(
   AND(
      {Status} = "Not Started",
      {Project Owner}=BLANK()
   ),
   "Needs Owner",

IF(
   AND(
      {Status} = "In Progress",
      {Due Date}
   ),
   "Due soon",
   "Complete"
)
)
)

And the result:

360098989874ANDOR005

Your title goes here
The formula above is not complete, as it doesn't account for all potential scenarios when some of the field values are empty. It's only meant to show a portion of the various
AND() functions and their usage.

Working with OR()

The OR() function can also be used alone, or in combination with other functions.

Remember that when used by itself, OR()produces either a 1or depending if *any* of the criteria listed in the statement are true. For example, OR (5+5=10, 5+5=12) will evaluate as 1 because one of the statements is true.

As an example, you want to display a message depending on the quantity of available items you have in stock. Let's start with the function by itself:

OR(
   {Status} = "Out of Stock", 
   {Status} = "Delayed Backorder"
)

Here’s the result:1500000115541ANDOR006Using OR() with conditional statements

Building on the previous section, you may now want to display a message depending on if the result is a 1 or 0. You want to show "Available for purchase" if the item is in stock, or "Currently unavailable" if it is out of stock or on delayed backorder.

IF(
   OR(
      {Status} = "Out of Stock", 
      {Status} = "Phased Out"
   ),
   "Currently unavailable",
   "Available for purchase"   
)

Here is the example result for that formula:

1500000115521ANDOR007.jpg

Combining AND()+ OR()

Here’s an example of combining AND() and OR() together.

IF(
   Status = "In Stock",
      "Available for purchase",

IF(
   AND(
      Status = "Out of Stock",
      {Re-order}
   ),
      "Check back soon for availability",

IF(
   OR(
      Status = "Phased Out",
      Status = "Recalled"
   ),
      "No longer selling this product",
      "Unavailable for purchase"
)      
)
)

And here’s the result you can expect:

360101209053ANDOR008.jpg

Formula Foundations

This article is part of a guided course that helps you learn how to use Airtable formulas.

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