A base collaborator has access to a specific base without necessarily having access to the other bases in a team. This can be useful for collaborating with people who don't need to see all of the bases in an entire team. If you find yourself adding the same person as a base collaborator to many bases in a single team, you may want to consider making that person a team member instead.
This 20-second video will show you how to add a collaborator to a base.
For further details, read on! (You can also learn more about collaborators and permission levels in the collaboration guide.)
To add a collaborator to an individual base without adding them to an entire team, click the dropdown on an individual base icon, then click the Share button.
This will bring up the Share dialog. Within the Share dialog, underneath where it says "Invite by email," you can type in the email address of the person you wish to invite to collaborate on the base.
You can also set the permission level for the collaborator using the dropdown to the right.
You also have the option of typing a message to person with whom you wish to collaborate. This person will see that message in their email invite. When you're done, click the "Send Invite" button.
Alternatively, if you already have a base open, you can click the Share button on the top right side of the table. This will also bring you to the share dialog, where you can follow the same steps as outlined above.
If you need to invite many people to a base, instead of inviting many people one at a time, you can create a link that will grant access (at the specified permission level) to anyone who opens the link.
(Note that you will need to have at least creator-level permissions to the base in order to create an invite link—if you are an edit-only or read-only base collaborator, you cannot create an invite link.)
To create the invite link, open up the share dialog. You can do this either from the home page, or from within the base you wish to share.
From within the share dialog, notice that there is the option to "Invite by email" and the option to "Invite by link." By default, the share dialog is set to invite by email, so click on the invite by link option.
First, you can set the permission level associated with the invite link. By default, it is set to grant creator access to anyone who opens the link, but if you click on the permission dropdown, you can also set it so that anyone who opens the link will be granted edit-only or read-only access. (If you need a refresher on permission levels, please read the permissions article.)
You also have the choice of making the link work for anyone with an Airtable account who opens the link, or you can set it so that the link will only work for people with email addresses from a specific domain. The latter option is useful if you work for an organization and you want to limit access to the base only to people within your organization.
Once you've set the permission level and domain restriction (if desired), click the blue Create link button to create the invite link. Creating the link will create a new section within the share dialog called "Invite links," which will show all of the invite links that have been created for this base. A base can have multiple invite links, of differing permission levels and domain restrictions.
To copy an invite link to your clipboard, click on the little clipboard icon next to the HTML for the invite link. You should see a notification pop up on your screen confirming that the link was copied.
To delete an invite link, click the X to the right of the invite link. Deleting the invite link will deactivate it, and anyone who attempts to use the old link will not be able to use the old link to get access the base.
You can update the permissions of a base-level collaborator using the dropdown to the right of their name, or remove a base-level collaborator by clicking the X to the right of the dropdown.