- Getting started with Airtable
- Introduction to Airtable basics
- Contacting Airtable Support Updated
- Airtable home screen
- Glossary of Airtable terminology
- Airtable technical requirements
- Feature differences between Airtable on desktop and mobile
- Airtable keyboard shortcuts
- Using Markdown in Airtable
- Adding descriptions in Airtable
- Finding Airtable IDs
- Airtable Automations
- Automations Overview
- Automation feature walkthroughs
- Integrated automation walkthroughs
- Airtable automation walkthroughs
- Linking existing records using automations
- Conditional groups of automation actions
- Repeating groups of Airtable automation actions
- Creating recurring records using automations
- How to delay Airtable automation runs
- Prevent automations from triggering by mistake
- Use automations to timestamp status updates
- Automation Triggers
- Airtable Triggers
- Airtable automation trigger: When record matches conditions
- Airtable automation trigger: When a form is submitted
- Airtable automation trigger: When record created
- Airtable automation trigger: When record updated
- Airtable automation trigger: When record enters view
- Airtable automation trigger: At scheduled time
- Airtable automation trigger: When webhook received
- Airtable automation trigger: When a button is clicked
- Airtable automation trigger: When email received Updated
- Integrated Triggers
- Airtable Triggers
- Automation Actions
- Airtable Actions
- Airtable automation action: Send email Updated
- Airtable automation action: Create record
- Airtable automation action: Update record
- Airtable automation action: Find records
- Airtable automation action: Sort list
- Airtable automation action: Run a script Updated
- Airtable automation action: Generate with AI
- Integrated Actions
- Airtable automation actions: Slack
- Airtable automation actions: Google Workspace
- Airtable automation action: Send MS Teams message
- Airtable automation actions: Outlook
- Airtable automation actions: Jira Cloud
- Airtable automation actions: Jira Server / Data Center
- Airtable automation actions: Salesforce
- Airtable automation action: Create post in Facebook Pages
- Airtable automation actions: GitHub Issues
- Airtable automation action: Hootsuite post
- Airtable automation action: Send Twilio SMS
- Airtable Actions
- Airtable Bases
- Using Airtable Cobuilder
- Airtable bases overview
- Creating and managing Airtable bases
- Structuring bases in Airtable
- Moving bases between workspaces in Airtable
- Creating and managing tables in Airtable
- Creating Airtable base share links
- Importing third-party data into Airtable
- Using insights in Airtable
- Troubleshooting Airtable base performance
- Airtable Betas
- Collaborating in Airtable
- Airtable Enterprise Support
- General Enterprise information
- External badging in Airtable
- Using app library and components in Airtable Updated
- Ask an Expert beta overview
- European data residency at Airtable
- Airtable user groups overview
- Airtable Enterprise API
- Creating and managing data retention policies in Airtable
- eDiscovery APIs in Airtable
- Airtable and data loss prevention
- Accessing Enterprise audit logs in Airtable
- Set up Jira Server / Data Center to connect with Airtable
- Admin panel pages
- Airtable admin panel overview
- Users - Airtable enterprise admin panel
- Airtable admin panel user details
- Groups - Airtable admin panel
- Workspaces - Airtable Enterprise Admin Panel
- Bases - Airtable admin panel
- Interfaces - Airtable admin panel
- Data sets - Airtable admin panel
- Managed apps - Airtable admin panel
- Components - Airtable admin panel
- Reports - Airtable admin panel
- Settings - Airtable admin panel Updated
- Managing Enterprise organizations
- Managing Enterprise admins in admin panel
- Using Organizations
- Organization branding for apps in Airtable
- Enterprise Hub in Airtable
- Enterprise Hub: Org unit assignment with user groups Updated
- Deactivating, removing access, and reactivating users in the admin panel
- Managing user access to workspaces and bases
- Airtable Enterprise Key Management Updated
- Custom terms of use New
- Enterprise SSO
- General Enterprise information
- Airtable Extensions
- Airtable Fields
- Fields Overview
- Attachment
- Date-based fields
- Formula
- Getting Started with Formulas
- Formula Foundations
- The essentials of Airtable formulas
- Formula writing tips for beginners
- Troubleshooting formulas
- Basic calculations
- Conditional statements
- Logical arguments
- Working with dates
- Displaying DATETIME_FORMAT using the date field in Airtable
- Working with date functions in Airtable
- Calculating the difference between dates in Airtable
- Supported DATETIME_DIFF unit specifiers in Airtable
- Supported DATETIME_FORMAT format specifiers in Airtable
- Using the DATETIME_PARSE() formula in Airtable
- Working with timezones
- Record functions
- Text functions
- Numeric functions
- Common Solutions: Beginner
- Common Solutions: Intermediate
- Common Solutions: Advanced
- Long Text Field
- Linked Record Field
- Linking records in Airtable
- Limiting linked record selection to a view in Airtable
- Dynamic filtering in linked record fields
- Linking to one, many, or a subset of Airtable records
- Converting existing fields to Airtable linked records
- Reordering record links in Airtable
- Understanding linked record relationships in Airtable
- Number-Based Fields
- Other Fields
- Rollup, lookup, and count fields
- Select and user fields
- Integrating with Airtable
- API
- Getting started with Airtable's Web API
- Creating personal access tokens
- Airtable Webhooks API Overview
- Service accounts overview
- Airtable Web API - Using filterByFormula or sort parameters
- Airtable API Deprecation Guidelines
- Airtable API: Common troubleshooting
- Managing API call limits in Airtable
- URL length limitations for web API requests
- Integration services
- Third-party integrations via OAuth overview
- Troubleshooting disconnected OAuth integrations in Airtable
- Options for integrating with Airtable
- Third-party integrations - Common troubleshooting
- Low-code integrations - Common troubleshooting
- Integrating Airtable with external calendar applications
- Visualizing records from Airtable in Tableau
- Visualizing Airtable records in Microsoft Power BI & Power Query
- Integrating HubSpot with Airtable
- Using Zapier to integrate Airtable with other services
- Using Zapier's Multi-Step Zaps to find and update records
- Using IFTTT to integrate Airtable with other services
- Integrating with AWS Lambda & DynamoDB
- Developer tools
- API
- Airtable Interface Designer
- Interface Designer overview articles
- Interface layouts
- Interface elements
- Adding and removing elements in interfaces
- Adding layouts to interfaces
- Formatting elements in interfaces
- Interface element: Button
- Interface element: Calendar
- Interface element: Chart
- Interface element: Filter
- Interface element: Gallery
- Interface element: Grid
- Interface element: Kanban
- Interface element: Number
- Interface element: Record picker
- Interface element: Text
- Interface element: Timeline
- Learning and Resources
- Managing Airtable
- Airtable Policy
- Airtable Records
- Airtable Sync
- Airtable Views
- Airtable Workspaces
- Print
- Share
- DarkLight
- PDF
All plan types | |
Owners | |
Platform(s) | Web/Browser, Mac app, Windows app, and mobile apps |
Related reading |
How does commenting and @mentioning in Airtable work for owners and collaborators?
NOTE
Commenting and @mentioning collaborators are only available for collaborators with Commenter permissions or higher.
You will only receive comment notifications if you have verified the email address associated with your Airtable account.
When mentioning collaborators, they are automatically notified of additional comments you make on that record, even when they are not directly mentioned.
Business and Enterprise Scale customers can also tag user groups in comments and long text fields.
When an owner or collaborator comments on a record, those comments are visible in a record's activity feed and the record-level revision history when expanded.
To turn on comment notifications:
Open your Airtable homepage.
Click your account profile photo in the top-right corner.
Click Notification preferences.
Select the checkboxes next to “Mobile push notifications” and “Email.”
To turn off comment notifications:
Open your Airtable homepage.
Click your account profile photo in the top-right corner.
Click Notification preferences.
Deselect the checkboxes next to “Mobile push notifications” and “Email.”
To comment or mention a collaborator in a record:
Open your Airtable homepage.
Select and open your preferred base.
Select the record you want to expand and press your spacebar.
Enter your comment in the bottom right.
You can also mention collaborators by typing the @ symbol, followed by their namein the bottom right.
When commenting, you can also:
React to a message with emojis by clicking the smiley face icon.
Create a comment thread by clicking the dialog bubble icon.
Delete or edit a comment you previously made, by clicking the ... icon.
To watch comments in a record:
Open your Airtable homepage.
Select and open your preferred base.
Select the record you want to expand and press your spacebar.
Click the bell icon in the top-right corner.
Select either “Notify me only for @ mentions” or “Notify me about all comments.”
To turn on watching via the user field
When a user field type is set up to notify users when they’re added, future collaborators will automatically be added to watch any comments that they are assigned to. Watching via a user field allows you to watch multiple records' comments at one time by copying and pasting a collaborator's information into multiple cells simultaneously.
Open your Airtable homepage.
Select and open your preferred base.
Select your user field.
Toggle on the “Notify users with base access when they're added” option.
You will receive comment notifications when you:
Comment on a record.
Are mentioned in a record or comment.
When a collaborator or automation adds you to a user field type with the option to "Notify users when they’re added" turned on before adding new collaborators to records.
Using AI to summarize comments
In long comment threads, it can sometimes be difficult to catch up on all of the ideas, changes, or updates that were discussed about a record in Airtable. This is especially true when:
You are a leader/manager at your organization and want a high-level, root understanding of a conversation as quickly as possible.
Your team has multiple projects or tasks that are being managed and it’s helpful to gain quick insight.
You were out sick, on vacation, or on paternity/maternity leave and need to catch up in Airtable.
Summarizing comments using Airtable AI can help with these types of use cases. For more information about AI billing, visit this support article.
Summarizing comments with Airtable AI
You can summarize all of the comments made in a record within a base or an interface.
From a base:
Navigate to the record of your choice and expand the record.
At the top of the comments section on the right side of the expanded record, click Summarize.
Depending on the number of comments, it may take a moment for the AI to finish summarizing. Once finished you’ll see a text summary appear.
From an interface:
Navigate to the interface page and record of your choice and click into the record details. Note that not all interface pages allow for record details to be viewed. Additionally, not all record detail pages will have comments enabled.
Click on Add a comment… near the bottom of the record detail page.
Click the Summarize option.
Regardless of the surface you are using, the AI may take a moment to generate a summary of the comments for you to read, especially when there is a particularly long comment history.
Note
Make sure that you are in the “Comments” section. If the dropdown option is on “All activity” or “Revision history” then you will not see the Summarize button appear.
Deleting AI comment summaries
Click the … icon in the upper right corner of the summary box.
Click the Delete summary option.
After deleting the summary, the Summarize button should reappear.
Understanding the expected behavior and limitations of summarized comments
Expected behavior
All comments will be summarized
Summaries can be seen by other collaborators
Limitations
A subsection of comments cannot be summarized, only the whole feed of comments can be summarized.
The Airtable Web API is unable to pull out the metadata of summarized comments
When the “Prevent external users from seeing each other” setting is enabled, the ability to summarize comments will be disabled
FAQs
Why are base comments visible after downgrading my Airtable plan?
Although your workspace's plan limits your revision history, base comments remain visible until manually deleted.
How do I duplicate a base without comments?
To create a copy of your preferred base without comments, you can duplicate the base and uncheck the "Duplicate comments" box.