- Getting started with Airtable
- Introduction to Airtable basics
- Contacting Airtable Support Updated
- Airtable home screen
- Glossary of Airtable terminology
- Airtable technical requirements
- Feature differences between Airtable on desktop and mobile
- Airtable keyboard shortcuts
- Using Markdown in Airtable
- Adding descriptions in Airtable
- Finding Airtable IDs
- Airtable Automations
- Automations Overview
- Automation feature walkthroughs
- Integrated automation walkthroughs
- Airtable automation walkthroughs
- Linking existing records using automations
- Conditional groups of automation actions
- Repeating groups of Airtable automation actions
- Creating recurring records using automations
- How to delay Airtable automation runs
- Prevent automations from triggering by mistake
- Use automations to timestamp status updates
- Automation Triggers
- Airtable Triggers
- Airtable automation trigger: When record matches conditions
- Airtable automation trigger: When a form is submitted
- Airtable automation trigger: When record created
- Airtable automation trigger: When record updated
- Airtable automation trigger: When record enters view
- Airtable automation trigger: At scheduled time
- Airtable automation trigger: When webhook received
- Airtable automation trigger: When a button is clicked
- Airtable automation trigger: When email received Updated
- Integrated Triggers
- Airtable Triggers
- Automation Actions
- Airtable Actions
- Airtable automation action: Send email Updated
- Airtable automation action: Create record
- Airtable automation action: Update record
- Airtable automation action: Find records
- Airtable automation action: Sort list
- Airtable automation action: Run a script Updated
- Airtable automation action: Generate with AI
- Integrated Actions
- Airtable automation actions: Slack
- Airtable automation actions: Google Workspace
- Airtable automation action: Send MS Teams message
- Airtable automation actions: Outlook
- Airtable automation actions: Jira Cloud
- Airtable automation actions: Jira Server / Data Center
- Airtable automation actions: Salesforce
- Airtable automation action: Create post in Facebook Pages
- Airtable automation actions: GitHub Issues
- Airtable automation action: Hootsuite post
- Airtable automation action: Send Twilio SMS
- Airtable Actions
- Airtable Bases
- Using Airtable Cobuilder
- Airtable bases overview
- Creating and managing Airtable bases
- Structuring bases in Airtable
- Moving bases between workspaces in Airtable
- Creating and managing tables in Airtable
- Creating Airtable base share links
- Importing third-party data into Airtable
- Using insights in Airtable
- Troubleshooting Airtable base performance
- Airtable Betas
- Collaborating in Airtable
- Airtable Enterprise Support
- General Enterprise information
- External badging in Airtable
- Using app library and components in Airtable Updated
- Ask an Expert beta overview
- European data residency at Airtable
- Airtable user groups overview
- Airtable Enterprise API
- Creating and managing data retention policies in Airtable
- eDiscovery APIs in Airtable
- Airtable and data loss prevention
- Accessing Enterprise audit logs in Airtable
- Set up Jira Server / Data Center to connect with Airtable
- Admin panel pages
- Airtable admin panel overview
- Users - Airtable enterprise admin panel
- Airtable admin panel user details
- Groups - Airtable admin panel
- Workspaces - Airtable Enterprise Admin Panel
- Bases - Airtable admin panel
- Interfaces - Airtable admin panel
- Data sets - Airtable admin panel
- Managed apps - Airtable admin panel
- Components - Airtable admin panel
- Reports - Airtable admin panel
- Settings - Airtable admin panel Updated
- Managing Enterprise organizations
- Managing Enterprise admins in admin panel
- Using Organizations
- Organization branding for apps in Airtable
- Enterprise Hub in Airtable
- Enterprise Hub: Org unit assignment with user groups Updated
- Deactivating, removing access, and reactivating users in the admin panel
- Managing user access to workspaces and bases
- Airtable Enterprise Key Management Updated
- Custom terms of use New
- Enterprise SSO
- General Enterprise information
- Airtable Extensions
- Airtable Fields
- Fields Overview
- Attachment
- Date-based fields
- Formula
- Getting Started with Formulas
- Formula Foundations
- The essentials of Airtable formulas
- Formula writing tips for beginners
- Troubleshooting formulas
- Basic calculations
- Conditional statements
- Logical arguments
- Working with dates
- Displaying DATETIME_FORMAT using the date field in Airtable
- Working with date functions in Airtable
- Calculating the difference between dates in Airtable
- Supported DATETIME_DIFF unit specifiers in Airtable
- Supported DATETIME_FORMAT format specifiers in Airtable
- Using the DATETIME_PARSE() formula in Airtable
- Working with timezones
- Record functions
- Text functions
- Numeric functions
- Common Solutions: Beginner
- Common Solutions: Intermediate
- Common Solutions: Advanced
- Long Text Field
- Linked Record Field
- Linking records in Airtable
- Limiting linked record selection to a view in Airtable
- Dynamic filtering in linked record fields
- Linking to one, many, or a subset of Airtable records
- Converting existing fields to Airtable linked records
- Reordering record links in Airtable
- Understanding linked record relationships in Airtable
- Number-Based Fields
- Other Fields
- Rollup, lookup, and count fields
- Select and user fields
- Integrating with Airtable
- API
- Getting started with Airtable's Web API
- Creating personal access tokens
- Airtable Webhooks API Overview
- Service accounts overview
- Airtable Web API - Using filterByFormula or sort parameters
- Airtable API Deprecation Guidelines
- Airtable API: Common troubleshooting
- Managing API call limits in Airtable
- URL length limitations for web API requests
- Integration services
- Third-party integrations via OAuth overview
- Troubleshooting disconnected OAuth integrations in Airtable
- Options for integrating with Airtable
- Third-party integrations - Common troubleshooting
- Low-code integrations - Common troubleshooting
- Integrating Airtable with external calendar applications
- Visualizing records from Airtable in Tableau
- Visualizing Airtable records in Microsoft Power BI & Power Query
- Integrating HubSpot with Airtable
- Using Zapier to integrate Airtable with other services
- Using Zapier's Multi-Step Zaps to find and update records
- Using IFTTT to integrate Airtable with other services
- Integrating with AWS Lambda & DynamoDB
- Developer tools
- API
- Airtable Interface Designer
- Interface Designer overview articles
- Interface layouts
- Interface elements
- Adding and removing elements in interfaces
- Adding layouts to interfaces
- Formatting elements in interfaces
- Interface element: Button
- Interface element: Calendar
- Interface element: Chart
- Interface element: Filter
- Interface element: Gallery
- Interface element: Grid
- Interface element: Kanban
- Interface element: Number
- Interface element: Record picker
- Interface element: Text
- Interface element: Timeline
- Learning and Resources
- Managing Airtable
- Airtable Policy
- Airtable Records
- Airtable Sync
- Airtable Views
- Airtable Workspaces
- Print
- Share
- DarkLight
- PDF
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Platform(s) | Web/Browser, Mac app, and Windows app |
Related reading |
Adding user fields in Airtable
The user field allows you to select one or more collaborator and non-collaborator names from an automatically generated dropdown list of users. This article covers how to use user fields to streamline your team's and organization's work.
Adding user fields
Visit your Airtable homepage.
Create or open your preferred base.
Add or edit a field.
Search for and select User.
From here, you can toggle the "Allow adding multiple users" button ON/OFF to permit or remove adding multiple users per record.
Additionally, you can toggle the "Notify users with base access when they're added" button ON/OFF to ensure anyone added to a record is made aware they're included.
Adding users into user fields
NOTE
Unless users have turned off their email notifications or their email address is unconfirmed, they will receive an email at the email address associated with their Airtable account.
Visit your Airtable homepage.
Open your preferred base.
Click the + icon in the record you want to update.
Search for and select your preferred user(s).
Click the ⌄ icon under the “Permissions” section and select your preferred user role.
Click Invite to base.
NOTE
Alternatively, click the + icon, then Invite a new user, enter your preferred user’s email address, and click Send invite and add to record.
NOTE
After adding users to a record, they automatically start watching the record and its associated comments—meaning they are notified when someone comments.
Only one notification email is sent if you assign multiple records to a user with a bulk operation like the fill handle.
Converting existing fields to user fields
Converting fields to user fields
NOTE
When converting an existing field into a user field, individual records are matched with a current user or cleared. If the field matches a single user's first name, full name, or email, it is converted to that user. If the content of a cell doesn't match a single user or it's ambiguous (e.g., two collaborators with the same first name), the record is cleared.
Visit your Airtable homepage.
Open your preferred base.
Locate the field you want to covert and click the ⌄ icon next to the field’s name.
Click Edit field.
Click the existing field type, then search for and select User.
From here, you can toggle the "Allow adding multiple users" button ON/OFF to permit or remove adding multiple users per record.
Additionally, you can toggle the "Notify users with base access when they're added" button ON/OFF to ensure anyone added to a record is made aware they're included.
Click Save, then Confirm change.
FAQs
How do I count the number of users I have in a field?
You can count the number of users in a field by adding a formula field using the formula below:
IF({field_name},LEN({field_name})-LEN(SUBSTITUTE({field_name},",",""))+1)
NOTE
Be sure to replace "field name" with the name of your user field.
Does adding a user to a user field allow them access to the base where that field is?
Users who are selectable in a user field already have some kind of permission in the workspace where your base/interface resides. Users will need workspace, base, or interface access to appear in the dropdown. By adding a user token to a user field it will not change their current permission level.
To learn more about permissions as they relate to billing, please consult this article.
Why aren't collaborators who are added to a form's user field notified when the "Notify user when added" setting is enabled?
Collaborators added to user fields are not automatically notified when a record is created through a form submission. Notifications are triggered by direct actions within the base, interface, or through specific automation setups.
Although there isn't a form setting to enable collaborator notifications, you can set up an automation to send notifications when a record is created via a form.