Airtable permissions overview

  • Updated on Aug 12, 2025
  • Published on Jul 11, 2022
  • 3 minute(s) read
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Plan availability

All plan types 

Permissions

  • Admins - Can perform the actions noted below in workspaces/bases where they are added as collaborators. Otherwise, admins can manage user permissions from Admin Panel. 

  • All users - Can take various actions throughout Airtable as discussed in the article below. 

Platform(s)

Web/Browser, Mac app, Windows app, and mobile apps 

Related reading

Airtable base and workspace actions

Airtable collaborators can be given specific permissions to determine what they can and cannot change, edit, and share in a workspace or base. This article outlines the different actions that collaborators can take on each permission level.

Base actions

General actions

Owner/Creator

Editor

Commenter

Read-Only

Access/view the entire base at your assigned permission level

✅

✅

✅

✅

Invite users at or below your permission level

✅

✅

✅

✅

Create or remove a view share link

✅

✅

Create or remove a base collaborator invite link

✅

Rename the base

✅

Record actions

Owner/Creator

Editor

Commenter

Read-Only

Comment on records

✅

✅

✅

 

Add, delete, or modify records

✅

✅

 

 

View actions

Owner/Creator

Editor

Commenter

Read-Only

Download a CSV of the view

✅

✅

✅

✅

Print a view

✅

✅

✅

✅

Copy data in a view

✅

✅

✅

✅

Add, delete, or modify views

✅

✅

✅
 *personal views only

 

Lock and unlock views

✅

 

 

 

Delete other collaborators' personal views

✅

 

 

 

Field actions

Owner/Creator

Editor

Commenter

Read-Only

Add, delete, duplicate, rename, and customize fields

✅

 

 

 

Table actions

Owner/Creator

Editor

Commenter

Read-Only

Add, delete, duplicate, and rename tables

✅

 

 

 

Import CSV as a new table

✅

Airtable Automations

Owner/Creator

Editor

Commenter

Read-Only

Create, delete, or duplicate an automation

✅

 

 

 

Configure an automation (turn on/off, edit trigger type, edit action type, or add actions)

✅

 

 

 

Rename an automation

✅

 

 

 

Edit an automation description

✅

 

 

 

View automation configuration

✅

✅

✅

✅

Copy automation URL

✅

✅

✅

✅

Airtable Sync

Owner/Creator

Editor

Commenter

Read-Only

Create or remove a syncable view share link

✅

✅

 

 

Manually sync ("Sync now")

✅

✅

 

 

Create or delete a synced table

✅

 

 

 

Update sync configuration

✅

 

 

 

Airtable Extensions

Owner/Creator

Editor

Commenter

Read-Only

Create an extension

✅

 

 

 

Configure an extension's settings

✅

✅

 

 

Rename, edit an extension's description, or move an extension to a different dashboard

✅

 

 

 

Delete, disable, duplicate, or share an extension

✅

 

 

 

Add, delete, or rename an extension dashboard

✅

 

 

 

Airtable Interface Designer

Owner/Creator

Editor

Commenter

Read-Only

Create an interface or an interface page

✅

 

 

 

Edit, preview, or publish an interface

✅

 

 

 

Add/edit/remove elements in an interface

✅

 

 

 

Delete, duplicate, or rename an interface

✅

 

 

 

Restrict interface sharing

✅

Update records via editable inline records or editable record details.

✅

✅

 

 

Create/delete new records in interfaces (When enabled)

✅

✅

Add new records via interface form submissions

✅

✅

View an interface

✅

✅

✅

✅ 

Workspace actions

To confirm which collaborators have "Owner" permissions:

  1. Open your Airtable homepage.

  2. Select your preferred workspace from the "All workspaces" menu.

  3. Collaborators with "Owner" permissions are visible under the "Collaborators" section.

Workspace actions for workspace-level collaborators

Workspace-level collaborators at the Owner and Creator levels have extra permissions regarding the workspace itself, which are outlined below.

 

Owner

Creator

Editor

Commenter

Read-Only

Access all bases within the workspace at your assigned permission level

✅

✅

✅

✅

✅

Invite users at or below your permission level

✅

✅

✅

✅

✅

Rename the workspace

✅

✅

 

 

 

Add and delete bases in the workspace

✅

✅

 

 

 

Rearrange bases within the workspace

✅

✅

 

 

 

Move a base from the workspace to another workspace 

✅

✅

( restrictions apply)

 

 

 

Adjust the billing settings, upgrade the workspace

✅

 

 

 

 

Grant owner permissions

✅

 

 

 

Owner permission level dependencies 

Owner dependencies

  • Workspaces can have multiple owners.

  • By default, the person who created the workspace is the owner.

    • The workspace creator is the only individual with permissions who can update that workspace's owner—after those changes are implemented, either owner can update the original owner's permissions. 

  • Only owners can grant owner permissions.

    • When granting owner permissions, it’s important to remember that workspace owners have access to all of the bases that make up that workspace.

  • If you are the sole owner of a workspace with multiple members, you will need to transfer ownership to another member before deleting your account.

  • Only account owners receive notifications when potential collaborators request access to a particular base.

Inviting collaborators on paid workspaces

When inviting workspace or base collaborators, it’s always a good idea to invite the collaborators in with Read-only permissions. By first inviting in your collaborators with read-only permissions, you can avoid incurring billable collaborator charges. Once invited, you can then determine the necessary permissions to provide to the collaborator.

Considerations for larger organizations

When managing a larger team of collaborators within a workspace, it’s best to consider having at least two workspace owners. The reason for this is that if one workspace owner is on leave, the workspace is not stuck in a position of not being able to perform workspace administrative duties.

Note

Enterprise Admins have additional user management tools available in Admin Panel. 

Airtable permissions and billing

Check our our Collaborators billing article to learn how to collaborator permissions impact billing.

FAQs

How can I view who owns base(s) shared with me?

  1. Open your Airtable homepage. 

  2. Open the base shared with you. 

  3. Click Share in the top right corner. 

  4. Click Manage access. 

  5. Click Permission to sort users by permission level (creator, owner, editor).