Creating Airtable base share links

Notes on sharing bases in Airtable

• A base invite link is different from a public base share link in that it will provide Internal access to base at a given permission level. If you don’t want someone to have full access to the underlying base, then consider creating a public base share link instead.

• Creating public share links for entire bases allows anyone with access to the share link the ability to view the entire base, including its tables. A URL will be randomly generated. Because share links create a publicly accessible webpage, viewers are not required to have an Airtable account.

• Creating view share links offers another alternative to adding users as base collaborators via a base invite link or creating a public base share link. View share links further restrict shared data to what data is available in a particular view.

• Business or Enterprise Scale plan customers might also consider using Airtable’s Portals feature to govern access more granularly.

• The public base share link feature creates a private, . Anyone with access to the share link you created can view the data contained within that view or base share link.

• Team, Business, and Enterprise Scale plan workspace users can restrict access to share link bases and view share links with a password or by email domain.

Note

• Check out our Using the view share menu article to learn how to share an individual view from a table.

• Check out our Adding and removing base collaborators article to learn how to share a base with collaborators.

Creating base invite links

1. Open your Airtable home screen.

2. Locate and open your preferred based.

3. Click Share in the upper-right corner.

4. Under “Invite via link” click No invite links.

   1. If one or more links have already been created previously, then the button will appear as “X invite link(s),” where X is the number of base invite links that have already been created.

5. Set the permission level that the base invite link will grant to a user who accesses the link.

6. You can also optionally set an email domain restriction by adding an email domain in the box next to “Only allow emails from.”

7. Click + Create invite link.

8. You can now click Copy link and share it. If you need to create another base invite link, click + Create new link.

Creating public base share links

1. Open your Airtable home screen.

2. Locate and open your preferred based.

3. Click Share in the upper-right corner.

4. Click Share to web.

5. Enable the toggle next to the “Share to web” option.

6. Click the Manage link settings option to set access more link settings including:

   1. Who can access the link

      1. Anyone on the web

      2. Anyone on an admin-approved domain (Business and Enterprise Scale plans only)

      3. Anyone at a domain (Paid plans only)

   2. Require a password (Paid plans only) - Toggle on to set a password that is at least 6 characters long, then click Save. Click the eye icon to view a password that was previously configured. Click the X next to a previously configured password or the toggle to remove the password restriction from a public base share link.

   3. Allow viewers to copy data out of this base - Toggle on to allow end users to click a button that will allow them to click a Copy base button where they can create a copy of the shared base in a workspace where they have Owner or Creator permissions.

   4. Show extensions added to this base - Toggle on to show any extensions configured in the base.

   5. Generate a new link - This is discussed in more detail in this support article.

7. After configuring the additional settings to your preferences, click the ← button to return to the previous screen. You can then click Copy link and share the link as needed.

Embedding Airtable bases

NOTE

Check out our Embedding views article for more information on embedding a table view in a website.

1. Open your Airtable home screen.

2. Locate and open your preferred based.

3. Click Share in the upper-right corner.

4. Click Share to web.

5. Enable the toggle next to the “Share to web” option.

6. Click Embed this base.

7. A new tab will open that shows a preview of the embed. You can toggle the option to “Use card layout on desktop” if you prefer.

8. Click Copy embed code and paste the iframe code where you prefer.

Updating public base share link passwords

1. Open your Airtable home screen.

2. Locate and open the base containing the base share link where you want to update the password.

3. Click Share in the upper-right corner.

4. Click Share to web.

5. Click Manage link settings.

6. Next to “Require a password” click Edit password.

7. Enter a new password and click Save.

FAQs