With the Airtable kanban view, you can visualize your workflow in a board of stacked cards. Click and drag to move cards between different stacks, or reorder them within a stack.
To create a new kanban view, click the dropdown arrow in the view bar, then click the "Kanban view" option from among the new view creation buttons at the bottom of the dialog.
You will then be prompted to select one of the table's single select fields to use to create stacks. If you do not already have an existing single select field, you can create one using the "+ Create a new single select field" option.
In the view bar, there's an option that says "Stacked by [field]" which tells you which single select field you're currently using for this kanban view.
Clicking on this will bring up the field picker again. From here, you can change the associated single select field (by clicking on the appropriate radio button) or create an entirely new single select field (by clicking "+ Create a new single select field").
To delete a kanban view, simply click on the [...] button in the view bar and select the "Delete view" option.
The cover field is a designated attachment field, the contents of which appear at the top of each kanban card. When creating a kanban view, if your table has at least one attachment field, the first attachment field will be automatically set as your kanban view's cover field.
As with gallery view, if you have multiple attachments in the cover field, you can mouse over the cover to scroll through the different attachments at a glance.
To change the cover field, click on the "Customize cards" option in the view menu. You can then use the dropdown in the cover field section to select a different attachment field as the cover field, or choose to have no cover field.
You can also choose which fields to show or hide on the kanban cards in the customize cards menu by checking or unchecking the boxes for the appropriate fields, or by clicking the hide all and show all buttons.
To rearrange the order of the fields as they appear on the card, simply click and drag the field names into the desired order using the drag handles to the right of the field names.
The stacks in a kanban view are comprised of all of the records in a table, organized by a defined single select field.
You can drag and drop a record card from one stack to another stack. When you do so, the value of the single select field will change to reflect the new stack in which the card has been dropped. For example: if you have your cards stacked by a status field, and you drag a card from the "In progress" stack to the "Done" stack, the value in the status field will change from "In progress" to "Done," accordingly.
If a record has no value in the single select field that was used to create the kanban view, that record will appear in the uncategorized stack, which is always the leftmost stack. As with the other record cards, if a card is dragged from the uncategorized stack onto another stack, the value of the single select field will change to reflect the new stack. If a categorized card is dropped into the uncategorized stack, then the value in the single select field will be cleared.
When the kanban view is created, the order of the stacks is determined by the order of the select options in the single select field. You can move around the stacks by clicking and dragging on the stack headers. The only stack which cannot be moved is the leftmost "Uncategorized" stack. Note that dragging the stacks will change the order of the select options in the single select field configuration menu, which may affect the appearance of other views.
To add a new stack, click the "+ New stack" option to the far right of all of the stacks. Creating a new stack will, accordingly, create a new option in the single select field.
To delete a stack, click on the dropdown arrow in the stack header, then select the "Delete stack" option.
If you delete a stack, this will not delete all of the records in that stack—rather, it will move all of the records in that stack to the uncategorized stack.
Much like how you can send an individual record to an email address, you can also email an entire stack of records all at once. Click on the dropdown arrow in the stack header, then select the "Send records" option.
This will bring up a dialog box in which you can type the email address(es) of the people to whom you would like to send the records.