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    Managing Airtable notifications
    • 19 Dec 2024
    • 2 Minutes to read
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    Contents

    Managing Airtable notifications

    • Updated on 19 Dec 2024
    • 2 Minutes to read
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    • PDF
    Article summary

    Plan availability

    All plan types

    Permissions

    All logged-in users

    Platform(s)

    Web/Browser, Mac app, and Windows app (Mobile apps have different UI)

    Related reading

    Understanding Airtable notifications

    When something important happens in Airtable, we let you know through notifications. The events that are currently able to trigger notifications include when someone shares a base with you, adds you to a workspace, @mentions you in a record, or assigns you to a record using a user field. These alerts are delivered through email, mobile push notifications, and the bell-shaped notification icon in the app.

    Note

    If you'd like notifications for other events not listed above, you may be able to create an automation to send your own custom notifications. You can learn more about creating custom notifications in this article.

    Interacting with notifications in Airtable

    1. You can open up your notifications by clicking on the bell icon in the upper right corner of the home screen, inside a base, or from an interface page.

    2. The notifications window allows you to select between Unread and Read notifications.

    3. You can mark all unread notifications as "read" by clicking the button above the unread notifications.

    4. You can also mark an individual notification as "read" by clicking the circle next to that particular notification.

    Here's an example of what a notification via email might look like:

    Managing comment notification settings

    NOTE

    • As mentioned in Airtable, you will always receive email notifications for invites and access requests. This includes invites to workspaces, bases, or interfaces as well as when you are added to a user group in Airtable.

    • Notifications older than 180 days are automatically deleted.

    To turn on comment notifications:

    1. Open your Airtable homepage.

    2. Click your account profile photo in the top-right corner.

    3. Click Notification preferences.

    4. Select the checkboxes next to “Mobile push notifications” and “Email.”

    To turn on comment notifications:

    1. Open your Airtable homepage.

    2. Click your account profile photo in the top-right corner.

    3. Click Notification preferences.

    4. Deselect the checkboxes next to “Mobile push notifications” and “Email.”

    FAQs

    Can I choose specific types of notifications to receive?

    No, it isn't possible to only receive notifications for one particular event, like being mentioned in a record comment. However, the note near the top of this article links to an article that covers the possible workaround of using Airtable Automations to create custom notifications.

    Will I receive notifications when I @mention myself?

    No notifications are sent when @mentioning yourself. However, it is possible to set up custom notifications as outlined in this article.

    I'm not receiving notifications for a base. How do I switch them back on?

    Notifications for a base can get switched off in many ways:

    • Toggling them off via the in-base drop-down menu.

    • Clicking 'Unsubscribe' from one of the notification emails.

      • Note: These unsubscribe links are unique to individual users. If you forward a notification email from your inbox to another person and they click the unsubscribe link, it will unsubscribe you from notifications.

    In either case, you can toggle notifications back on by following the instructions in the Adjusting notification settings section above.

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