Airtable forms let you collect information from anyone and save it automatically to an Airtable base. They're perfect for logging expenses, collecting RSVPs, creating polls and quizzes, collecting customer information, and many other purposes. Airtable forms support file attachments, work beautifully on mobile devices, and connect to the Airtable API.
Unlike other products, which require you to build a form from scratch, Airtable forms are automatically generated from your existing table and then give you the ability to rearrange and remove fields.
If your workspace is on the Pro plan, you can customize your forms by adding a cover image and logo, customizing the form submission button, and (optionally) removing the Airtable branding from the form. Read this article for more information about upgrading to a premium plan or visit our pricing page.
To make a new form, go to the table in which you would like to collect data. Then, go to the view bar and select the new form view option.
This will bring up the form builder, which you can use to put together your perfect form before sharing it with others. You can give your form a title and description by clicking in the header section.
The fields on your form are automatically populated based on all of the fields in your grid view. Clicking on each of the fields in the form builder will allow you to change that field's name as it will appear on the form and to add some help text. You can also check the "Required?" box to make a field required in order for a form to be successfully submitted.
To change the order of the fields on your form, click on a field and drag the field using its drag handle.
To hide a field from the form, you can either click the hide button in the top right corner of the field you wish to hide, or drag and the drop the field on the left side of the screen.
To add a field to the form, drag it from the left side back onto the form.
If, after creating your form, you realize that you want to add a field to your form that doesn't yet exist in your table, you can click the + Add a field to this table button in the Fields sidebar.
Additionally, you can customize your fields' settings by clicking on a field, clicking the dropdown arrow next to the name of the field, and selecting the Customize field type option from the dropdown menu. This will bring up the same field customization menu that you see when you customize fields in grid view.
After customizing your form's fields, you customize what will happen after a form has been submitted. You can:
- Customize the message that will be shown once a form has been submitted
- Choose whether or not to show a "Submit another response button" once a form has been submitted
- Set it up so that the form will automatically refresh to a new blank form after 5 seconds
- Choose whether or not to have email notifications sent to you after a form has been submitted
Note that the email address to which the notifications will be sent is determined by which user is looking at the form—more than one user can go into the form and check the appropriate box in order to get notifications sent to the email address associated with their Airtable account.
Once you're done building your form, you can click the share form button in the view bar. This will give you a link which you can copy and paste. Clicking the preview button will also bring you directly to the page with your form.
Data from completed and submitted forms will automatically show up as a new row in your base.
You can also embed a form on a webpage. Watch this video to learn more.
If you need to disable the form link, click on the Share form button and then the X Disable shared view link option.
Alternatively, you can regenerate the form link by click on the refresh button next to the URL.
If your workspace is on the Pro plan, you have access to more form customization options.
To add a logo, click on the Add a logo option and upload the desired image.
To add a cover image, click anywhere in the gray region where it says Add a cover image and upload the desired image. You can also crop or rotate the image in the file picker.
To customize the form submission button, just click next to the Submit button where it says Edit label.
To add or remove Airtable branding from the form, click the Show Airtable branding button, located at the bottom of the form builder.