Want to export the events in an Airtable base to your favorite calendar app, such as Google Calendar, Fantastical, or Outlook? You can get an iCal link from a shared calendar view, and if you subscribe to this iCal link in a calendar app, it will sync the events from your Airtable base to your calendar.
Setup
To start, go to a calendar view (learn more about this view in our guide to calendar views).
Once in the desired calendar view, take the following steps:
- Click on the Share view button in the view bar
- Click on the dropdown which says "Create a shareable calendar view link." (For more on view share links, see this help article on table view share links)
- At the bottom of the dialog box click on the link which says "Sync with an external calendar". Clicking this option will generate a link which you can copy using CMD + C .
Once you have copied the iCal subscription link, you can paste the link using CMD + V in your preferred calendar application.
Sync to Google Calendar
Once you have copied the iCal subscription link:
- Open Google Calendar by following this link.
- Paste the iCal subscription link using Cmd + V.
- Click “Add calendar”
See additional information for Google Calendar →
NOTE
The rate at which a subscription calendar refreshes is entirely determined by the external calendar application. It isn't uncommon for certain applications (like Google Calendar) to take as long as 12-24 hours. his is because of the way in which an iCal feed works: the calendar application (e.g. Google Calendar) will regularly request updated information from Airtable, which means that changes aren't pushed from Airtable to the external calendar application. Rather, the calendar application (in this case, Google Calendar) requests the changes from Airtable. Although updates are automatically pulled from the iCal subscription link/feed, the processing time of these changes can vary -- taking even up to 24 hours. Learn more here.
Sync to Microsoft Outlook
Once you have copied the iCal subscription link:
- Open Microsoft Outlook using this link, or open Microsoft Outlook Calendar and click “Add calendar”
- Click on “Subscribe from web”
- Paste the iCal subscription link using Cmdv
- Fill-in the “Calendar name” field
- Click “Import”
See additional information for Microsoft Outlook →
Sync to Apple Calendar
Once you have copied the iCal subscription link:
- Open Apple Calendar
- Select File > New Calendar Subscription
- Paste the iCal subscription link using Cmdv and click “Subscribe”
- Click “Ok”.
Additional information Apple Calendar →
iCal snapshot download
Alternatively, you can download a "snapshot" of your calendar at a particular point in time as an ICS file, which like the iCal feed, is compatible with many 3rd party calendar applications. You may download the ICS file by pasting the link for the iCal feed into your browser address bar (e.g. in Chrome), then pressing enter. Your browser will then download this file directly to your computer's downloads folder, and you can import it into the calendar program of your choice.
Here are instructions to do so for Apple Calendar, Microsoft Outlook, and Google Calendar; for support with other calendar applications, we recommend referring to the support content for the specific calendar application.
Unlike subscribing to a calendar, the downloaded ICS file will not sync with any future changes made to your Airtable calendar—much like how a downloaded CSV file of a grid view will not reflect any future changes made to that grid view.
FAQ
What if I would like to import a Calendar (Outlook, Google Calendar, etc.) into Airtable?
If you are instead looking to import an outside calendar source into Airtable, see our support article on the Calendar import app.