Airtable workspace and base collaboration overview
- 03 Dec 2024
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Airtable workspace and base collaboration overview
- Updated on 03 Dec 2024
- 2 Minutes to read
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All plan types | |
Owners | |
Platform(s) | Web/Browser, Mac app, Windows app, and mobile apps |
Related reading |
What is workspace collaboration?
Collaborating in the Airtable workspaces allows owners to manage which collaborators have access to workspace bases and interfaces shared with them—at a specified permission level.
Check our our Managing billable collaborators article to learn more about adding workspace collaborators and managing their permissions.
What is base collaboration?
Collaborating in Airtable bases allows owners to grant collaborators access to specific bases, while not sharing workspace access—at a specified permission level.
Check our our Managing billable collaborators article to learn more about to learn more about adding base collaborators and managing their permissions.
How do workspace and base owners and collaborators work together?
Airtable sync allows you to sync records from a source base to one or more destination bases. These destination bases do not need to live in a workspace you can access, allowing more flexibility in sharing information. Once a change is made in a source base, the destination base(s) sync and automatically show the most current information.
Airtable automations allow your team to create highly customizable notifications. Your team’s workflows inform which automation actions to use, but the following actions are designed for collaboration:
How do base owners and collaborators share records?
NOTE
Emailing records is limited to 10 email requests per hour, each allowing a maximum of 15 recipients.
Free plan owners and collaborators are unable to send records to email addresses on non-Airtable collaborators.
Those users will also need to verify their account email to receive shared records.
To send records from a base:
Open your Airtable homepage.
Select and open your preferred base.
Select the record you want to send and right click.
Click Send record.
Enter the email address(es) of the collaborator(s) you want to the share the record with.
Click Send.
How does commenting work for owners and collaborators?
Check our our Commenting in Airtable article to learn more about to learn more about using comments to collaborate.
How do I use AI to summarize comments?
Check our our Commenting in Airtable article to learn more about to learn more about using AI to summarize comments.
FAQs
Why does some records show a number to the left of the record’s name?
Records with comments are indicated by a visible number to the left of the record's name.
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How do workspace and base owners and external collaborators work together?
Owners can collaborate with external users by creating forms and allowing those users to add records with their information.
How do base collaborators remove themselves from shared base?
To remove yourself from a shared base:
Open your Airtable homepage.
Open the shared base you want to remove yourself from.
Click Share in the top right corner, then Manage access.
Select the checkbox next to your name.
Click Remove 1 collaborator.
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