- 06 Sep 2023
- 4 Minutes to read
How to add and configure the Gantt view
- Updated on 06 Sep 2023
- 4 Minutes to read
With the Gantt view, you can visualize a schedule of related activities over time—like tasks, projects, or events—on a Gantt chart. You can use it for project management, production timelines, or resource management.
|Plan availability||All paid plans|
|Platform(s)||Web/Browser, Mac app, and Windows app|
What is a Gantt chart?
A Gantt chart is a type of horizontal bar chart that uses bars to visualize a schedule of certain activities (tasks, projects, events, resource expenditures, etc.) over time. The length and position of each bar shows the start date, end date, and duration of each activity, and the bars are stacked into rows in such a way that you can easily see at a glance which activities overlap and for how long.
In many cases, a project plan or schedule will require that activities be performed in a certain order (for example, a particular contract needs to be signed before construction can begin). A Gantt chart will let you visualize how different activities depend on each other with arrows (called dependencies) connecting the different bars.
Adding the Gantt view
To add the Gantt view, click on the "View" button near the top-left hand corner of your base. Then select "Gantt" from the list of available view types. Check out this support article for more information on creating new views.
The Gantt view will be created, after which you can configure your data to display in the chart.
Configuring your data
The first group of settings you can configure are data settings, which includes the table and view you want to use for displaying records, and the start and end date fields needed to use the Gantt view. We'll try to automatically fill in these settings for you during the installation, but you may want to adjust them yourself to make sure they reflect the data you want to use.
Start and end dates
The "Start date field" and "End date field" are used to define the duration for each record when it's displayed on the Gantt chart.
Both of these fields are required to use the Gantt chart; however, you can display records with only an end date by using our milestones feature (detailed further below).
For more information on how Gantt processes certain types of valid dates, see below.
Customizing the appearance
There are a couple of appearance options that you'll need to customize while configuring your Gantt view settings for the first time, including row height and the label field.
You can set the row height to either Medium (the default) or Short, which allows for greater information density. This setting is the second option under "Appearance" in the Gantt view settings.
Keep in mind that this is a global setting that is shared across all users, so switching this view setting will change it for all collaborators.
The "Label field" option allows you to choose which field to use as the display name for each record in the view.
Milestones and dependencies
Advanced features are the last category of settings you can configure. These include using milestones and dependencies, which are often new concepts to learn for those who are brand new to using a Gantt chart.
You can learn more about these features in the next article in this series called Gantt view milestones, dependencies, and critical paths.
Printing or downloading Gantt views
Interacting with the Gantt view is a powerful way to manage records. Sometimes it's also helpful to print or download a Gantt chart to view it offline. To download your Gantt chart as a PDF, click the "Export PDF" button.
Once you've exported the PDF, it'll appear in the default downloads folder designated by your internet browser or in the preferences for the Airtable desktop app. You can then open this PDF (using your preferred PDF reader application) and print it.