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    Managing trash in Airtable
    • 15 Sep 2023
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    Contents

    Managing trash in Airtable

    • Updated on 15 Sep 2023
    • 1 Minute to read
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    Article Summary

    The trash function allows to see and restore the tables, views, fields, extensions, and records that have been deleted in a base in the past seven days. If you need to restore a record's individual cell values, see this article about using record-level revision history.

    Introduction

    Plan availabilityAll plan types
    Platform(s)Web/Browser, Mac app, and Windows app 
    Related reading
    Airtable terminology

    Trash - A place where deleted items (including records, views, extensions, workspaces, or bases) are temporarily available to be restored for seven days after deletion.

    Airtable trash related permissions  

    Airtable trash permissions
    NOTE 
    User permission levels limit what actions users can take within the trash dialog.
    • Edit-only or creator permissions are necessary to access and view the trash dialog.
    • Only creators can empty the trash.
    • Read-only users cannot open or view the contents of the trash.
    • Edit-only or creator permissions are necessary to restore deleted views and records.
    • Only creators can restore deleted tables and fields.

    Accessing base and workspace trash

    Accessing trash in Airtable
    NOTE
    Accessing the trash dialog from your Airtable homepage allows users to review and restore workspace trash for deleted bases and workspaces.
    1. Visit your Airtable homepage. 
    2. Click your profile icon in top-right corner, then select Trash.
    NOTE 
    After selecting "Trash," the trash dialog opens—allowing users to restore items deleted in the past 7 days.

    Restoring base and workspace trash

    Restoring trash in Airtable
    1. Visit your Airtable homepage. 
    2. Click your profile icon in top-right corner, then select Trash. 
    1.  Locate your preferred base or workspace and select Restore. 

    NOTE 

    Users with base or workspace creator-level permissions can permanently remove everything in the trash. 

    Missing Airtable data

    Searching for missing data in Airtable
    If you're unable to locate base or workspace data, we recommend the following actions:
    • Remove any filters used in your base or workspace.
    • Sort your base or workspace to show missing data potentially.
    • Review your trash for accidentally deleted information.
    • Check your records' revision history for collaborator updates or changes.
    • Review any relevant base snapshots. 

    FAQs

    How do I access trash directly inside a base?

    The base trash dialog is accessible inside a base by clicking the "Base history" icon directly to the left of the "Help" icon in the top-right corner.

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