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    Managing trash in Airtable
    • 23 Oct 2024
    • 2 Minutes to read
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    Contents

    Managing trash in Airtable

    • Updated on 23 Oct 2024
    • 2 Minutes to read
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    Article summary

    Plan availability

    All plan types

    Platform(s)

    Web/Browser, Mac app, and Windows app 

    Related reading

    Airtable terminology

    Trash - A place where deleted items (including records, views, extensions, workspaces, or bases) are temporarily available to be restored for seven days after deletion.

    Airtable trash related permissions

    The trash function allows to see and restore the tables, views, fields, extensions, and records that have been deleted in a base in the past seven days. If you need to restore a record's individual cell values, see this article about using record-level revision history.

    Airtable trash permissions

    Note

    User permission levels limit what actions users can take within the trash dialog.

    • Only creators can restore deleted tables and fields.

    • Only creators can empty the trash.

    • Editor or creator permissions are necessary to restore deleted views and records.

    • Editor or creator permissions are necessary to access and view the trash dialog.

    • Read-only users cannot open or view the contents of the trash.

    Accessing trash in Airtables

    Workspace and base trash

    Accessing workspace and base trash in Airtable

    1. Visit your Airtable homepage. 

    2. Click your profile icon in top-right corner, then select Trash.

    3. After selecting "Trash," the trash dialog opens—allowing users to restore items deleted in the past 30 days.

    In-base and app trash

    Accessing in-base and app trash in Airtable

    1. Visit your Airtable homepage.

    2. Open the base previously containing your now-deleted table(s), field(s), or record(s).

    3. Click the "base history" icon next to "Help" in the top-right corner.

    4. Click Trash.

    Restoring trash in Airtable

    In-base trash and base/workspace trash overview

    • In-base trash host things like records, fields, and, tables is accessible directly from your bases.  

    • Workspace and base trash host deleted bases and workspaces and is available directly from your Airtable homepage.

    Workspace and base trash

    Restoring workspaces and bases in Airtable

    NOTE

    Items in your workspace trash can be restored for 30 days before being permanently removed.

    Enterprise Scale plan admins can customize their workspace trash retention period in the admin panel, allowing them to choose between 30, 60, 90, and 180 days.

    1. Visit your Airtable homepage. 

    2. Click your profile icon in top-right corner, then select Trash. 

    3. Click Restore next to the base(s) or workspace(s) you want to restore. 

    Note

    Users with base or workspace creator-level permissions can permanently remove everything in the trash. 

    In-base and app trash

    Restoring tables, fields, and records in Airtable

    1. Visit your Airtable homepage. 

    2. Open the base previously containing your now-deleted table(s), field(s), or record(s). 

    3. Click the "base history" icon next to "Help" in the top-right corner. 

    4. Click Trash. 

    5. Click Restore next to the table(s), field(s,) or record(s) you want to restore.

    Missing Airtable data

    Searching for missing data in Airtable

    If you're unable to locate base or workspace data, we recommend the following actions:

    • Remove any filters used in your base or workspace.

    • Sort your base or workspace to show missing data potentially.

    • Review your trash for accidentally deleted information.

    • Check your records' revision history for collaborator updates or changes.

    • Review any relevant base snapshots. 

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