All plan types with additional options for paid plans | |
Owners, Creators, and Editors | |
Platform(s) | Web/Browser, Mac app, and Windows app |
Sharing views in Airtable
To share a view in Airtable
Open your Airtable home screen.
Open the base with the view you want to share.
Click Share and sync in the top-right corner.
Click Create link to view.
Click Copy link.
Syncing data to another base in Airtable
To sync data to another base:
Open your Airtable home screen.
Open the base with the view you want to share.
Click Share and sync in the top-right corner.
Click Allow data in this view to be synced to other bases.
By Clicking “Allow data in this view to be synced to other bases,” you’ll see these additional options:
Allow data in this view to be synced to other bases
Allow data in this view to be synced to bases outside of Airtable
Sync this view
View sync activity
Copy shared view link
After clicking Sync this view, a new tab opens, allowing you to start the sync setup process.
The View sync activity setting gives you visibility into your views:
Destination base(s)
Sync creator(s)
Sync activity
Publishing to a data library in Airtable
Note
Publishing data to a data library is only available on Business and Enterprise Scale plans.
To publish a data set to a data library:
Open your Airtable home screen.
Open the base with the view you want to share.
Click Share and sync in the top-right corner.
Click Publish to data library.
Embedding Airtable views externally
To embed an Airtable view:
Open your Airtable home screen.
Open the base with the view you want to embed.
Click Share and sync in the top-right corner.
Click Embed this view.
A window opens, allowing you preview how your embed will look outside of Airtable.
Click Copy embed code.
Paste the embed code into your site’s editors.
Creating forms views in Airtable
To create forms views:
Open your Airtable home screen.
Open the base with the view you want to embed.
Click Share and sync in the top-right corner.
Click Create a form view.
A window opens, allowing you to choose between creating a form view or an individual form.
Click Create a form view.
Complete the form creation and click Submit.
Managing view share link permissions in Airtable
To set and manage view share link permissions:
Open your Airtable home screen.
Open the base with the view permissions you want to manage.
Click Share and sync in the top-right corner.
Click Link settings.
After opening your link settings, a menu with permissions opens for you to manage.
Toggle on or off your preferred permission(s).
Managing view share link security and access settings
Note
Domain restrictions make the share view “private” and force end users to log into Airtable with an account that matches the domain(s) you’ve configured before being able to access the shared view.
Understanding how to keep your links secure is an important aspect of data management. Below is a description of individual link settings and how they might impact your organization. By toggling on/off the link settings you can manage the following restrictions:
Allow viewers to copy data out of this view - Permit anyone with access to this link to copy data from the shared view.
Show all fields in expanded records - This setting will give end users with the appropriate access to see all of the data stored within any field in the table when a record is expanded.
Restrict access to enterprise email domains - Blocking view access to specific enterprise email domains designated in the admin panel (Business and Enterprise Scale plans only). End users will need an Airtable account and are required to log into Airtable with a domain that matches one of the domains configured in your organization’s admin panel in order to access the shared view.
Restrict access with a password - Enabling this setting allows you to secure access to the share view via password-protected access only (Paid plans only).
Restrict access to an email domain - Configure this setting to only allow access to end users associated with a specific email domain (Paid plans only). End users will need an Airtable account and are required to log into Airtable with a domain that matches the domain configured in this setting in order to access the shared view.
Generate new link - Generate a new link that creates a replacement link for the share view. The previously created share link will no longer allow access to the share view.
Disable link - Disabling a link makes the current share link no longer usable. If someone chooses to re-enable the link by clicking Create link to view from the share menu, then the same URL of the share link will be preserved unless the “Generate new link.” option is clicked.
Adding, updating, and removing share link passwords
To add share link passwords:
Open your Airtable home screen.
Open the base with the share link you want to manage.
Click Share and sync.
Click Create link to view. (If it hasn’t already been created.)
Click Link settings.
Click Restrict access with a password.
Enter your share link password and click Set password.
To update share link passwords:
Open your Airtable home screen.
Open the base with the share link you want to manage.
Click Share and sync.
Click Link settings.
Click Edit next to “Access is password protected.”
Enter a new password.
Click Change password.
To remove share link passwords:
Open your Airtable home screen.
Open the base with the share link you want to manage.
Click Share and sync.
Click the toggle next to “Access is password protected.”
Click Remove password.
Hidden fields in view share links
By default, view share links do not show hidden fields in the shared view, even after expanding a record in the view share link. However, please be aware that there are some exceptions to this:
In a grouped grid view, the field that is being used to group the records will always be visible.
In a calendar view, the date field(s) that the view uses to display records will always be visible.
In a gallery or kanban view, whichever attachment field has been designated as the cover field will always be visible.
In a kanban view, the field that is being used to stack the records will always be visible.
When you update which fields are visible in your view, the page needs to be refreshed before showing the most up-to-date version of the view.
Additionally, when configuring your view share links, you have the option to show all fields in expanded records. This means that even if you have certain fields hidden in the view, all fields will be made visible when records are expanded in the view share link.
FAQs
Is the share link URL generated private?
The URL itself is randomly generated, but anyone that has the link can access the view or base that you've shared, unless a password and/or domain restriction has been set up.
Can I generate a new URL for the share link?
Yes. Click Generate new link to generate a new URL for your view share link. If you refresh the share link, it will invalidate all previous links to this shared view.
Can I disable a shared link so it's no longer accessible?
Yes. Click Disable link to disable the link.
Are share links accessible by search engines?
No. Pages for share links are not publicly accessible through search engines.
Do shared views support using Internet Explorer 11?
No. Airtable's shared views do not support IE11.
Can you create new view share links via Airtable's Meta API?
No. We do not support creating new view share links via our API.
If I filter a view share link and then download it as a CSV, will the CSV reflect the filters I have set up?
No. If a viewer of a view share link applies a filter to the link and uses the download CSV button, the CSV downloaded will NOT take into account any of the filters applied. The CSV will reflect the records from the original view that was shared. To create a filtered CSV, first download the CSV from the original share view. Then import that CSV to your own Airtable base, apply the filters there, and then export that filtered view as a CSV.
Is it possible to prevent share link users from downloading a view as a CSV?
Yes. By turning off the “Allow viewers to copy data out of this view” option in a share link. However, it is not possible to prevent base/workspace collaborators from downloading a view as a CSV, since they have access to the underlying base.
As an alternative, you can create an interface based on the information you would like to share from the base and invite the user as an interface-only collaborator.
Why are end users able to copy individual cell data from share views?
The “Allow viewers to copy data out of this view” setting controls whether viewers can copy batches of data out of the view via the copy/paste command or via the “Use this data” button. This setting cannot prevent people from copying out individual cell data from the view. This is in line with typical behavior on any webpage. If you do not want someone interacting with a shared view to be able to copy individual cell data, then you will need to consider other options such as taking a screenshot of an Airtable view and sharing that instead.
Can I remove the Airtable logo from the bottom bar of an Airtable iframe embed?
No. It cannot be removed.
I’ve enabled the setting to “Allow users to copy data out of this view” but they are unable to do so, what might be the issue?
Other share link restriction settings can prevent users from accessing the share link you have configured including:
Restrict access to enterprise email domains
Restrict access with a password
Restrict access to an email domain
If one or a mix of these settings are enabled, then it’s likely that users who aren’t signed in, users with email domains that don’t match the requirements set. or users who don’t enter the correct password will not have access to the share view.
Lastly, it’s also possible that there are two similar views with share links and one view has a share link where the “Allow users to copy data out of this view” setting is not enabled. Be sure to match the share link to the correct base view when troubleshooting.