Adding and configuring Gantt views in Airtable

What is a Gantt view?

A Gantt chart is a horizontal bar chart that shows activities over time, with each bar representing a task’s duration, start, and end dates. In Airtable, the Gantt view helps you visualize project schedules and manage timelines and resources, showing overlapping tasks and how each depends on others through arrows connecting the bars.

Adding and configuring Gantt views

To add a Gantt view:

1. Open your Airtable home screen.

2. Open the base where you want to add a Gantt view.

3. Click + Create new… and select Gantt.

4. Click Create new view.

   • Choose an existing “Start date field” and “End date field”

   • Alternatively, click + Create new field next to either option to make a new date field to use for this purpose.

5. Click Continue.

   • Choose a “Dependencies” field and decide whether that field represents “Predecessors” or “Successors.”

     • Setting up dependencies allows you to create relationships between one record an another. In Airtable, you will use linked records to create this relationship by choosing a linked record field or creating a new one.

     • Check out our Dependencies article to learn more about how dependencies impact Gantt views.

6. Click Continue.

   • Optionally, toggle on the “Use milestones” setting to treat records with only an end date as milestones.

   • Check out our Milestones article to learn more about how milestones impact Gantt views.

7. Click Continue, then Finish.

Understanding dates in Gantt views

• Timestamps - Gantt views don’t account for any timestamps associated with the date fields. If the date fields you're using both have timestamps, the start and end date fields must be set to the same timezone.

  • For example, if you turn on the “Use the same time zone (GMT) for all collaborators” option in the start date field, make sure to also enable it in the end date field. If only one date field uses time, just enable the option for that field.

• Computed fields - You can use computed fields that output date values instead of standard date fields, but you won’t be able to drag and adjust start or end dates on the Gantt chart

• Using the same date field for start and end dates - If you use the same field for both start and end dates, each record on the Gantt chart will appear as a one-day bar.

• End dates - In Gantt views, end dates are inclusive.

  • For example, a record from January 1 to January 3 will display as three days, from the start of January 1 to the end of January 3.

FAQs